Time define plan BUS 1040 Welcome to: Project Management Week 4. Professor Fred Pentney Team slogan ? Give me a “B”? Budget control Quality
Time define plan Review of previous week (3) l l l Budget Terms-review to date; keep adding to your lists. R. F. P. ’s and Proposals, project selection Do you have a checklist for a S. O. W. ? Do you have a checklist for an R. F. P. ? Did you collect some project documents of the web ready for next week to share with your Group? control Quality
Time define Week four agenda: plan Budget l l l Review of our Lesson approach so far – feedback. Finish Decision Matrix for our dinner date. Finish Group presentations as agreed- present a project off web. New Learning: We start Planning Stage l l l Risk management Hi level vs. detailed planning. Work Breakdown Structure (WBS) Group activity: Create a WBS to work package Estimating the Work Packages Scheduling introduction Homework – find some (4) start up forms. Bring to class Wk. 5 control Quality
Time Risk management define plan Budget Must develop risk management strategy and implementation “early” in project. Method-assess the following: l Risk items or areas l Probability of occurrence l Impact (severity or damage) l How to manage the risk control Quality
Time Planning define plan Budget l Without a plan there is increased risk l Plan is a roadmap l Can measure variation from plan l Can refer all Stakeholders to the plan l Can present the plan as Proposal control Quality
Time define plan Planning stage – WBS Budget l l l Definition stage objectives become WBS at the Planning stage Creating the hierarchal chart based on levels Objective. The “deliverable”- product or service First level-Summary tasks (headings indicating completion of work packages). Second levels and further levels down to work packages-the jobs that are actually done by the workers using the planned resources. control Quality
Time define WBS process Choose one of two methods plan Budget 1. Make a list of all the items that need to be done and then ‘chunk’ them into categories. 2. Start with the Objective and then decompose it (break it down) into major task categories and then sub tasks down to the level that team members understand what they are doing. control Quality
Time define plan WBS – the process A dinner party l Make a list – see attached l Random order l Find relationships l Choose the top level l Choose the intermediate (summary) l Group the similar work items Budget control Quality
Time Task (activity) list plan Tasks list: 1. Random order if necessary 2. Next find relationships Dinner party Buy veg Pour wine Budget Hi level control Quality Dinner Party Eat Make my list Cook define Summary Buy Serve Plan Work Packages Meat/Veg. Meat /Veg. Wine/ Dinner Make lists Cook Buy meat Plan Serve Cook meat Serve food Cook veggies Drink Socialize Eat Drink Socialize
Time define plan From Definition to work packages. Budget control Quality
Estimating the work packages – not completed yet –see task list and add on Time define plan Budget Activity Time Cost / hr. Labour Costs $ Materials $ Total $ Shop Veg 1. 0 $10 $13 $23 Shop Meat 1. 5 $10 $15 $27 $42 Cook time 2. 0 1. 0 $15 $45 - $45 Serve 2. 0 $15 $30 - $30 Plan 0. 5 $10 $5 - $5 Total control Quality
Time define plan Network diagram l Note Quality don’t show summary tasks Cook Start Plan Budget control Serve Buy Eat Social Finish Cook Serve Note: Boxes Have task # Duration Hrs. ES. LS. LF & Float
Time define plan Scheduling the work l Look at our WBS. l Choose a task that has to be done l What come before that? l What come after? l What can be done at the same time? (Don’t’ worry about # of people at this point but logic of sequence). Budget control Quality
Time define plan Schedule Budget l We can use a Network diagram l We can use a GANTT chart l We can use a bar chart (MS XL) l We can list Predecessors to various tasks control Quality
Time define plan Calculating Critical path l The Quality longest path is the critical path. 2. 0 Start Budget control 0. 5 2. 5 Finish 3. 0 1. 5 Note: Boxes Have task # Duration Hrs. ES. LS. LF & Float
Time GANTT or Bar chart On this chart show Summary tasks and tasks, milestones and Activity Dinner p Plan Buy Groc Buy meat Buy veg Cook meat Serve 5 pm 6 pm 7 pm 8 pm 9 pm define plan Budget 10 pm control Quality
Time define Group activity-apply learning plan Budget l Form Team of 5’s. One person is PM l Use House build handout with task list l Arrange items into WBS format. l All Team record final layout on their diagram l Convert WBS into Network diagram control Quality
Time define plan MS Project software l Introduction Budget and demonstration l Fred’s MS project handout on getting started l Ease of use. control Quality
Time define plan Today - review l Key learning's l Liked? l Do different? Budget control Quality
Time Home Assignment define plan Budget l Bring your Project start up forms l templates, samples to Class in Wk. 5 l Present during Group work time to your PM l Receive 2 marks control Quality
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