The Regional Risk Reduction Initiative R 3 i

The Regional Risk Reduction Initiative R 3 i Implementing a Regional CAP Based All Hazard All Risk Early and Public Warning System in the Caribbean Geneva, April 2010

Early and Public Warning System Initiatives in the Caribbean The need for mechanisms to quickly alert and warn the public is not a new concept either in the Caribbean or elsewhere. In order to fully appreciate the work being done, one must be familiar with some of the players and some of the activities previously completed or currently in development/implementation.

Regional Agencies and Initiatives Country Level – Vigilant System – France; - RDS, Sirens, SMS – BVI, Jamaica etc Regional Level – CIMH, CDEMA, UWI, UNDP Barbados (R 3 i) Broader Region – Hurricane Committee, NWS/NOAA, IOC UNESCO/ICG CARIB (Barbados Chair, Anguilla Vice Chair WG 3 – Dissemination and information) Global – WMO, UNISDR, ITU

The Background The R 3 i project is a unique Overseas Countries and Territories Project supported by the Overseas Countries and Territories Association (OCTA), initiated at the National Disaster Director Level, funded by the EU 2008 Global C Envelope as part of EDF 9 and being managed and implemented via the United National Development Programme (UNDP) Barbados. Proposal specifically cited CAP as the required communication standard for the warning system component of the project.

Project members are the UKOTs of Anguila, BVI, Cayman, TCI and Montserrat; Dutch Countries of Aruba, Curacao and Sint Maartin; and Dutch Territories of Bonair, Saba and St Eustatia

R 3 I A New Management Model 1. To Be Managed as Projects by Component; 2. Assign a Technical Management Team (TMT) for Each Component of the Project; 3. Membership in TMT based on OCT Expertise, Interest and Importance to OCT; 4. Technical Resources (TRs) Defined By Each TMT Applying Best Resources To Project Needs; and 5. Cross Pollination Between Components to Inform activities, Outputs and Outcomes

R 3 i Reporting Structure UNDP Project Board Component Technical Management Team Other R 3 I Members Technical Resources Implementation

R 3 i Project Components TMT 1 – Hazard & Vulnerability Mapping & Modeling TMT 2 - Early Warning Systems Pilot TMT 3 – Response, Relief and Recovery TMT 4 – Emergency Operations Capacity Building TMT 5 – Best Practices & Lessons Learned

The Structural Framework COMPONENT 2 - Early Warning Systems Technical Management Team Dutch – Sint Maarten UKOT – Montserrat Expert Country - Anguilla UNDP Subject Matter Expert – Mr Art Botterell 1. Terms Of Reference for Assessment 2. Capability/Needs Assessment 3. Technical Specifications/SOW 4. Work Plan/Schedule 5. Component Budget 6. Implementation 7. Lessons Learned Shared via 4/5

Key BENEFITS Accords with the UNDP Programme This is a “How To” for the UNDP Objectives Each Component Team Differs in composition A Defined TOR, SOW and WP facilitates distributed workflow Programme Recognises the strengths of the partners and members expertise The Model is Inclusive, Based on Best Practices, extendable and Targeted

Vision For A Regional, CAP Standard Based, All Hazard, Early And Public Warning System. 11

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Report IGC CARIBE IV Nicaragua March 2010 Working Group IIII The IGC is requested to consider, comment and eventually endorse the recommendations issued by the Working Group. (Martinique 2009) 7. Recognise the official WMO, EUMETNET, NWS & USGS support of the International Telecommunications Union (ITU) Common Alerting Protocol (CAP) standard. 8. Work to standardize national protocols and operating procedures to reduce response time. 9. Inform the development of response protocols based on the results of the CDERA Tsunami and Coastal Hazards Warning System Project.

R 3 I Sub Projects TMT 1 – Hazard & Vulnerability Mapping & Modeling TMT 2 - Early Warning Systems Pilot TMT 3 – Response, Relief and Recovery TMT 4 – Emergency Operations Capacity Building TMT 5 – Best Practices & Lessons Learned 14

Anguilla Phase 3 • • Anguilla implemented a CAP based NWS in 2007/8; System Completely Nationally Funded; Size of Anguilla and commitment of key stakeholders makes it a good location for piloting technologies; Phase 3 is towards expanding the RDS network, integrating new technologies and building redundancy into the backbone system 15

Pilot CAP Components - AXA • • • Development of the R 3 i Multi-Lingual Public Registration Portal, Integration (CAPability Expansion) to Variable Message signs; Development of Tsunami Hot Button Activation; VHF Sky. King Radio; Evaluating social media clients and security issues; and Developing and testing R 3 i mutual aid activation concept. 16

Baseline 17

Identify the Baseline First Extensive Warning Survey performed integrating: OECS B-TOOL, Global Warning Survey, IOC/UNESCO GWS Update, ICG CARIB WG 3, CDEMA TCHWS, WMO Met Survey and R 3 I Components 18

UN Global Survey An assessment of capacities, gaps and opportunities toward building a comprehensive global early warning system for all natural hazards – over 138 Questions 19

METEOROLOGICAL SERVICES for Civil Aviation Focused on technology and Protocols 20

2008 UNISDR Joint Early Warning Questionnaire - Infill of Survey Gaps 21

2008 IOC UNESCO Carib EWS Warning Survey Focused on technical resources and capability for ongoing system sustainability 22

CDEMA TCHEWS Survey 23

Results 24

Identify Systems in Place Monitoring / Detection Seismic Stations Tsunami Buoys Tide Gauges Flow Gauges Rain Gauges Radar Barometer Wind Gauges Slope Stability Air Monitoring etc. Alert / Warning EMWIN/GTS Sirens RDS SMS Email Bells Flags Telephone Ringdown Radio/Cable interrupt Public address 25 AM/FM Radio etc

Identify Networks in Place Recently Mostly Tsunami Focused But Not All 26

Push button Details 1 27

Anguilla National Warning System • Design and implementation plan developed in 2006; • Alerting Protocols drafted collectively 2007; • Piloting of RDS FM Radio Broadcast 2007; • Installation of the CAP Backbone, RDS, Radio Interrupt and GOA Pop. Up 2008; • Design for Public Registration 2008…. . $$$

Requirements of ANWS Systems – Requires Policy and Protocols for Use • Requestors • Authorisers • Activators – – – Thresholds of risk and associated alert levels Requires consideration for at risk and multi languages Requires Multi-Point and Multi-Media Requires Weekly and Monthly Testing Requires Buy-In from all sectors and the public Needs to be integrated in day to day life

Warning Protocols

POLICY FOR USE OF THE NATIONAL WARNING SYSTEM (NWS) POLICY. The purpose of this policy is to establish authority for system administration, control, access, maintenance and use of Disaster Alert, Notification and Warning Systems, hereafter referred to as ANWS. The ANWS should be used to alert households and businesses of imminent or active threats to people and property in their area. In order to earn and preserve the public’s trust, confidence and support, the ANWS will only be intrusively used in emergency incidents that may affect public safety. Only those with proper training and authority to use the system will activate the ANWS. DEFINITIONS. A. ACTIVATOR. Pre-Approved personnel, per this document trained to activate the NWS. Activation will be on behalf of an approved REQUESTOR. B. Active Incident. An active incident is one currently impacting the lives, the property or the safety of the public. C. At Risk. Any person(s) or area of a community whose safety could be directly endangered by an emergency situation or incident. D. AUTHORIZER. Pre-Approved personnel, per this document, identified to give permission for an ACTIVATOR to activate the NWS on behalf of a REQUESTOR. For a list of AUTHORIZERS refer to Procedure 1 Section C or Procedure 2 Section

Technologies Sirens – BVI, Sint Maarten, Montserrat SMS – BVI (most others do not use due to delays) RDS – Anguilla, BVI, Montserrat Radio Interrupt – BVI, Anguilla, Sint Marrten (agreement not technology)

Pilot Scoping 34

Agree Elements of a Warning System Hazard Assessment / Risk Identification Monitoring and Detection Technology – Early side of warning Dissemination Technology – Public/1 st Responder Standard Operating Procedures, Policy, Protocols Legislative Framework Public Awareness and Education Testing/Drills Ongoing Maintenance for all of the above Committed ongoing budget 35

Localized Requirements Thresholds of risk and associated alert levels Requires consideration for at risk and multilingual Requires Multi-Point and Multi-Media Requires Weekly and Monthly Testing Requires Buy-In from all sectors and the public Needs to be integrated in day to day life 36

Identify Target Pilots Assumptions Political Buy In Existing Model Legislative Framework – Feasibility of adoption during project Hazard Assessment – primary hazards identified to address Monitoring and Detection - Elements and Sources Available/Planned Technology Implementation – Basis for Warning in place Public Awareness and Education – Adapt Existing Protocols Maintenance – Capacity Building and Funding Verification 37

Identify Pilot/Feasibility Sites Projects/Pilots Anguilla BVI Aruba Montserrat Sint Maarten Feasibility Study ABC Islands Cayman Islands Saba St Eustatia Turk & Cacaos + those above = 11 Countries 38

Select Hazards to Address Identify the target Primary hazard Identify the additional hazards the System will address Identify the Issues and Assumptions for these hazards Identify Issues and Assumptions with warning for these hazards 39

Agree Pilot Location Hazard Anguilla Public Warning system in place IT equipment - Institutional Gaps Technology required St Maarten BVI Hazardous Material Hazard focus Montserrat Volcano Floods Tsunami / EQ Legislation Policy (draft) Protocols NWAC Radio broadcast F/AM Radio Interrupt Mounted vehicle PA RDS Receivers (CAP) Computer Popup (not public) (CAP) SMS (CAP) EMAIL Rosters (CAP) - SOP for Hazmat National Warning system training Education materials Public outreach 1 CAP server and Bam. Box (for public) 1 Back Up CAP Converter “radio interrupt” 1 Backup FM radio RDS signal encoder 50 back-up receivers 1 Backup CAP server Hot Button - Legislation Policy SOP Checklists Live drills NWAC Sirens (not CAP) EAS radio interrupt with RDS messaging system DMCA audio and video studio with interrupt of local media (needs more discussion with IT) VHF (to complete under TMT 3 and TRAC) - Related Flood hazard maps Sirens (Not CAP) 3 automatic rain gauges (not installed) - Legislation and Policy (linded) NWAC Radio AM and FM broadcast Radio Interrupt TV interrupt Cable interrupt Mounted vehicle Sirens ? RDS Training to maintain sirens Maintenance policy or legislation SOP for new CAP system SOP Drills, testing documents NWAC (not needed ? ) SOP and Checklists Drills, testing documents Cap base controller to interface with sirens controller (Pop-up) Email RDS ? SMS ? Radio interrupt ? RDS? Hot Button ? 1 public CAP server with (popup) and email notifications 1 CAP Converter or alternate “radio interrupt” 1 Backup FM radio RDS signal encoder CAP Integration of existing RDS Hot Button ? 1 additional siren (CAP enabled) Cap base controller to interface with sirens controller New siren controller and upgrading of 8 existing units CAP integration of existing RDS including text to speech converter 1 public CAP server with (pop-up) and email notifications (require further discussion with IT) Cellular SMS and Text Hot Button 40

Aruba and Anguilla Tsunami/Storm Surge • • • ARUBA Hazardous Materials Legislation Policy (draft) Protocols NWS Radio broadcast FM Radio Interrupt (CAP) Mounted vehicle PA RDS Receivers (CAP) Computer Popup (not public) (CAP) SMS (CAP) EMAIL Rosters (CAP) Hot Button (CAP) SOP for Tsunami/Surge National Warning system training Education materials (multilingual) Public outreach/drills 1 CAP server and Popup (for public) 1 Back Up CAP Converter “radio interrupt” 1 Backup FM radio RDS signal encoder 50 critical infrastructure RDS receivers 1 Backup CAP server Hot Button (Done) CAPability for VMS/CMS Signs (CAP) Rain Gauges(CAP) Wind, Temp etc Gauges (CAP) None TBD by outcomes of other pilots Aruba is a CLEAN Slate 41

Identify Needs of Pilot and Hazard Anguilla – – – Tsunami/Surge Complete Public side of AWS Integrate multi-language profiles via CAP Aruba – Hazardous materials – CAP Network, Roster email – Integrate ATWC/USGS alerts/activation via CAP Sint Maarten – Flooding – CAP Network, RDS, Rosters – Integrate Water Level alerts via CAP Montserrat – Eruption – Replicate Radio System, CAP Network, Popups, RDS – Integrate eruption alter via CAP 42

Initiate Sint Maarten Pilot Existing 43

Changes Abound New Government Structure, Opportunities of greater ownership and responsibility Sint Maarten 18 th October 2010 44

Sint Maarten Pilot Proposed 45

Template SOPs & Checklists SOP A: For any potential Flash flooding whether it is considered local or national: SOP B: For any potential Mass flooding…. 46

Develop Guiding Policy Will not activate in an intrusive manner between xxpm and xx am unless life safety threat/ level 3 threat/flashflood/tsunami etc; Will/will not remove individuals from the SMS Notification System, to be provided by xxx; Will require approval for activation for non Level 3 incidents via approved SOPs; etc 47

Next Steps for SM Pilot 1. Develop Public Education and Outreach 2. Develop/ Refine Activation Protocols and Policy 3. Develop Drill and Testing Documents, Schedules and Protocols 4. Implement technologies 5. Perform testing and acceptance 6. Develop Maintenance Manuals 7. Capacity Build Technicians and Activators 8. Public Pilot of Activation 9. National Testing 10. Cross Regional Testing (via Caribe WAVE 2011? 48

Anguilla Pilot Location Kick-off for Airphotos and Phase 3 Warning System held January 26 -29 th 2011 Pre R 3 i Meeting coordination meeting held with France, Dutch and IOC UNESCO IGC CARIB Dutch, UK, France meetging a direct output from the WMO Regional Warning Meetign held at the CDM Conference in Jamaica December 2010 EOI complete for TMT 2, RFP in review by TMT 2 49

Aruba Pilot Location Kickoff for activities in Aruba Scheduled for first week of May 2011; Chance to get the political buy in required and introduce the R 3 i to the new political structures; Support is being provided via samples of Petrol Chemical plant reporting and warning requirements; Agenda will discuss tsunami modeling progress as well as status of other R 3 i project components as they all intermingle. 50

Next Steps for TMT 2 Announce RFP for National Level Systems ; Support developing template policy, plans and protocols for Flooding and Haz. Mat; Evaluate Carib. Wave outcome reports to inform notification protocol design; Kickoff Meeting Aruba pilot Location; Draft Regional R 3 I System of Systems Diagram; Continue Work with ICG and WMO on identifying synergies with other regional initiatives/systems; and Support the work of other TMT 2 Partners as requested. 51

Where are We going from Here?

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