The Procurement Materiel Management and Real Property Community

The Procurement, Materiel Management and Real Property Community Management Office The Professional Development and Certification Program for the Government of Canada’s Procurement, Materiel Management and Real Property Community The Materiel Management Institute of Canada Presented by: Colleen Post. Colleen@tbs-sct. gc. ca (613) 941 -3865 The Canadian Forum on Public Procurement October 2, 2007 Calgary

Outline Professional Development and Certification Program (PDCP) New Initiatives Opportunities for Collaboration Contacts 2

The Community and Guiding Principles The PMMRP Community: Ø Ø Estimated 10, 000 public servants and uniformed personnel involved in life-cycle asset management functions: Procurement (P), Materiel Management (MM), Real Property (RP) 16 occupational groups Guiding Principles of the Professional Development and Certification Program Developed in collaboration with clients and stakeholders Respects the diversity of the Community and of Departments Recognizes employees’ acquired knowledge, skills and experience Government based and bilingual Builds on existing government and private sector learning programs and course Supplemented by existing private and public sector certification programs Phased-in implementation 3

Program Evolution Accomplishments Certification Professional Development Conception Learning Path Required Courses Course Deliverers: L A U N C H In Progress Professional Development CSPS / PWGSC Update/finalize courses Highest Priorities Study CGSB Standard for Learning Framework Competencies Certification Core Competency Profile CGSB Application and Assessment Tools for Maintenance Community Communication Tools Levels II and III Demographic Study Driven Handbook Program Curriculum TBS Program Manual National / International Liaison P R O G R A M Community / Stakeholder Engagement Ongoing Course Development 1998 2006 4

Working in Collaboration TBS PDCP Management Office Advisory Committees Departments and Agencies Employees Managers Canada School of Public Service Public Works and Government Services Canada External Professional Certification Organizations and Professional Institutes (Materiel Management Institute, Real Property Institute of Canada) Bargaining Agents

Roles of Key Players TBS- PMMRP Community Management Office Ø Ø To provide strategic direction and central leadership for the collaborative development and implementation of strategies, programs and initiatives to support: : • Capacity Building: Demographics, Competency Profile/Assessment Tool, Recruitment, Retention, Succession Planning • Community Development: Courses / e-learning, Standard for Competencies, Certification Program, Research / outreach • Professional recognition: Certification (CFSP, CFSMM) Contributes to the achievement of government commitments and priorities for ensuring a viable and sustainable trained and professional workforce. Canadian General Standards Board (CGSB) – Personnel Certification Division Ø Ø Ø Standards Development (CGSB-192. 1 -2005) Certification: Registrar, Certification Body, Knowledge Exam administrator (CFSP, CFSMM) Accredited by the Standards Council of Canada: offers a variety of programs and services to the public and private sectors, in Canada and around the globe. Canada School of Public Service / Public Works and Government Services Canada - Professional Development Division Ø Program Curriculum development and delivery The Materiel Management Institute of Canada 6

Program Components and Tools A Learning Framework and Toolkit to guide employees through the Program Two components to the PDCP: 1) Professional Development: Ø Provides learning opportunities through courses, experience, etc. to develop and enhance competencies, knowledge and skills • • • 2) Core Competency Profile Web-based Assessment Tool Program Curriculum Certification: Ø Assesses and credits knowledge, learning and experience achievements and provide professional recognition (CFSP, CFSMM) • • • Standard for Competencies Courses Required for Certification / Learning Path Certification Program Manual Certification Application and Maintenance Handbook Assessment Tools – Candidate Achievement Record (CAR), Record of Learning, Knowledge Exam 7

Professional Development Develop a Core Competency Profile: Ø Competencies: the knowledge, skills and attributes necessary to perform successfully in a particular business role within the area of procurement, materiel management and real property • Core - common to all employees • Functional - function specific Ø Behavioural Indicator Statement: description of observable behaviours required to demonstrate a competency Ø 3 Proficiency Levels: Basic, Intermediate, Advanced Use the Web-based assessment tool to: Ø Assess level of proficiency (3 levels) against the profile Ø Identify knowledge and skills gaps Ø Review the Program Curriculum Learning Solutions to select courses including e-learning Ø Develop an Individual Learning Plan 8

Core Competency Profile Competency Clusters and Definitions Competencies Functional Assessment and Planning of Requirements Acquisition Operations, Use, Maintenance and Management Disposal To perform the specific work of the procurement, materiel management and real property business roles in the life-cycle management of assets Business Perspective To effectively manage business results Leadership and Management To manage self and others to ensure maximum organizational outputs and personal growth, foster development, change, efficiency and solutions Personal and Interpersonal To manage oneself and one’s interaction with others to maintain co-operative work relationships Business Analysis and Cognitive Capacity Organizational and Public Sector Knowledge Processes, Procedures and Technology Risk Management Strategic Thinking and Visioning Change Management Developing Self and Others Problem Solving and Decision Making Work Management Communication; Creative and Innovative Thinking; Stress Management; Insight and Judgement; Integrity, Ethics and Values; Negotiating and Persuading; Self-Confidence; Service Orientation; Teamwork 9

Certification Requirements Training: Ø The candidate must take mandatory courses and may request an equivalency (full or partial) for the other courses required for Certification Level I and for Level II Knowledge: Ø The candidate is assessed on the Behavioural Indicator Statements and the Knowledge Requirements outlined in the Standard for Competencies, through an exam: • Level I: Multiple Choice Exam • Level II: Case Studies • Level III: To be determined Experience: Ø The candidate must meet the Experience Requirements and the Years of Experience outlined in the Standard for Competencies and complete Candidate Achievement Records for 10 of the Competencies • Level I: 3 years experience, 2 of which must be in the federal government • Level II: 5 years, 4 of which are at the federal level and 2 are as a supervisor, team leader or in program management related functions • Level III: 10 years, 5 of which are as a manager, 3 of the 5 at the federal level Certification Designation: Ø Ø Certified Federal Specialist in Procurement (CFSP) Certified Federal Specialist in Materiel Management (CFSMM) Certification Maintenance and Re-Certification (every 5 years): Ø Certification persons must participate in prescribed activities to ensure continuous professional development 10

Courses for Certification - Procurement Level 1 11

Courses for Certification – Materiel Management Level 1 12

The Materiel Management Institute of Canada What is the MMI? Ø A national non-profit association dedicated to developing and promoting the professionalism of the procurement and materiel management functions within the federal government of Canada. Key Objectives: 1. 2. 3. 4. 5. 6. To provide professional development opportunities to enhance performance of procurement and materiel management specialists To provide a forum for the exchange of ideas and experiences among specialists To serve as a consultative body on matters that impact the federal government’s assets and acquired services To promote and support the TBS Professional Development and Certification Program To collect and distribute information on the organization and administration of procurement and materiel management within public and private sectors To collaborate with other Institutes and Associations in the study of topics of mutual interest Governance Structure: Ø Ø Governed by a Board of Directors, including Regional Directors across Canada President: Mr. Jacques Labonté, Director, Materiel Management, Public Works and Government Services Canada 13

The Materiel Management Institute of Canada Activities: Ø Annual Materiel Management National Workshop (MMNW): • • Ø Annual Regional Materiel Management Workshops: • Ø • To recognize exemplary contributions by individuals and teams To demonstrate the value, importance and professionalism of the procurement and materiel management functions Four categories, including the Materiel Management Institute Student Award Information Sharing: • Ø To keep specialists up-to-date on topics of current interest Awards: • • Ø Fall – East and West (various cities) Morning Briefing Sessions: • Ø May – Ottawa (since 1990) Provides pre and post workshops on courses recognized by the TBS Professional Development and Certification Program Staying in Touch Magazine and monthly e-broadcasts Website: • job postings, events, related links, presentations from workshops 14

New Initiatives The Materiel Management Institute of Canada TBS- PMMRP Community Management Office • Community Management Office for the federal government PMMRP Community (formerly Professional Development and Certification Program Management Office) • Recruitment / job fairs • Outreach to post-secondary institutions and professional designation / development organizations • Assume responsibility for the organization of joint conferences, workshops, trade fairs, career fairs • Expansion of Regional Directors and support groups: – All provinces, territories • Marketing MMI: – Promotional Material / participation at events – Nationally and internationally • Portfolio Outreach: – Identify and partner with like-minded organizations – Foster international relations 15

Opportunities for Collaboration TBS - PMMRP Community Management Office • Recognition of courses provided by external professional designation organizations, universities and training organizations, e. g. : – – – • PMAC Algonquin College Sprott School of Business NIGP UPPCC Development of curriculum / maintenance requirements for Certification: – PMAC Strategic Round Table – NIGP • Outreach – Secondary / Post Secondary institutions – Canadian Supply Chain Sector Council – UPPCC (Canadian Representative) – Other governments / levels of government The Materiel Management Institute of Canada • Organization of Conferences / Learning Events with other professional designation / development organizations • Promotion of educational, professional development and certification programs available in Canada: – Website – Conferences / learning events 16

Contacts Treasury Board of Canada, Secretariat - Professional Development and Certification Program for the Procurement, Materiel Management and Real Property Community: www. tbs-sct. gc. ca/pd-pp The Materiel Management Institute of Canada: www. mmi-igm. ca Canadian General Standards Board (CGSB): www. ongc-cgsb. gc. ca Canada School of Public Service: www. myschool-monecole. gc. ca Public Works and Government Services Canada (PWGSC): www. tpsgc-pwgsc. gc. ca 17