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The PA Planning Process Part I: I Barely Have Time to React, Let Alone The PA Planning Process Part I: I Barely Have Time to React, Let Alone Plan Ahead — But Should I? Julie Debardelaben, NHQ/PA Major Al Pabon, NCR/PA

"Good fortune is what happens when opportunity meets with planning. " Thomas Edison

We will discuss Why you need a good PA Plan n The 4 Step We will discuss Why you need a good PA Plan n The 4 Step Planning Process n Getting buy-in from your leadership n Resources n Moving forward after you have a plan n

Story time Story time

PAO Goals The Wing Newsletter n The Wing Website n PAO Training – For PAO Goals The Wing Newsletter n The Wing Website n PAO Training – For myself and my squadrons n Activity Coverage and Support n

Over the next few years Planning evolved n Had some success n Became a Over the next few years Planning evolved n Had some success n Became a process n

To Succeed you must have a good plan To Succeed you must have a good plan

Planning Model 4 -Steps n Applies at all levels n Requires Teamwork/Teambuilding n Realistic Planning Model 4 -Steps n Applies at all levels n Requires Teamwork/Teambuilding n Realistic n Measurable n

Starting Point CAPR 190 -1 n Program/policy Source n Defines Mission n Defines Objectives Starting Point CAPR 190 -1 n Program/policy Source n Defines Mission n Defines Objectives n

CAP Public Affairs Mission n “to inform internal and external audiences of Civil Air CAP Public Affairs Mission n “to inform internal and external audiences of Civil Air Patrol’s national importance, safeguard the image and assets of the corporation, and strengthen relations with key audiences and customers, which enable the organization to grow. ”

What does it mean? We tell our story n We protect the whole organization What does it mean? We tell our story n We protect the whole organization n We build relationships n

PA Program Objectives n n n Increase public awareness of CAP, its local, state, PA Program Objectives n n n Increase public awareness of CAP, its local, state, and national missions and its contributions to the nation. Develop and conduct a comprehensive internal and external public relations plan. Promote cooperation between CAP and other aviation organizations, the military, business, industry, and civic groups.

Objectives Support the Mission Statement n Plans support objectives at all levels n Objectives Support the Mission Statement n Plans support objectives at all levels n

Make CAPR 190 -1 your friend Make CAPR 190 -1 your friend

Step 1 – Situational Analysis How many squadrons and units are in the wing? Step 1 – Situational Analysis How many squadrons and units are in the wing? n How many cadet and senior members are in your unit/group/wing? n

Step 1 – Situational Analysis List the special events conducted each year n Identify Step 1 – Situational Analysis List the special events conducted each year n Identify the unit’s strengths n Identify areas targeted for improvement n List the PA initiatives currently being conducted and/or planned for the near future n

Step 1 – Situational Analysis Can PA help address areas needing improvement, such as Step 1 – Situational Analysis Can PA help address areas needing improvement, such as recruitment? n If so, cite the initiatives PA implements and/or plans to implement in the future. n What can be done in the coming year to improve your PA program? n

You will need to Work with the Commander n Work with his/her key staff You will need to Work with the Commander n Work with his/her key staff n Sell them on process and results n Engage leadership early n

Step 2 – Set Objectives n n n These objectives should be “Big Picture” Step 2 – Set Objectives n n n These objectives should be “Big Picture” items that have an impact on the whole organization. Limit them to not more than 5 objectives. The details behind these objectives are the goals that you and your commander will set for your organization.

Step 2 – Suggested Objectives List the objectives identified in the situation analysis n Step 2 – Suggested Objectives List the objectives identified in the situation analysis n Encourage members to tell their friends about CAP and the opportunities available to members for service and personal growth n

Step 2 – Suggested Objectives Increase public awareness of CAP, its local, state, and Step 2 – Suggested Objectives Increase public awareness of CAP, its local, state, and national missions, and its contributions to the nation n Promote cooperation between CAP and other aviation organizations, the military, business, industry and civic groups n

Step 3 – Establish Goals Required by CAPR 190 -1 n Be realistic n Step 3 – Establish Goals Required by CAPR 190 -1 n Be realistic n Must have means of evaluation n

Step 3 – Establish Goals At minimum a public awareness and networking goal n Step 3 – Establish Goals At minimum a public awareness and networking goal n A list of projects and initiatives designed to achieve these goals n A statement regarding how you will evaluate each goal’s success n

Review Sample Goals Recruiting n Public Awareness n Networking n Review Sample Goals Recruiting n Public Awareness n Networking n

Step 4 – Measurements Good plans have measures n Leadership determines effectiveness n Measure Step 4 – Measurements Good plans have measures n Leadership determines effectiveness n Measure quarterly n Share results with HHQ PAO n Review annually and update n

Planning Resources Resource DVD n CAP National PA Website n Planning Resources Resource DVD n CAP National PA Website n

Planning Exercise Planning Exercise

Questions? Questions?