THE OFFICE OF STUDENT AFFAIRS Advisory Deans

THE OFFICE OF STUDENT AFFAIRS

Advisory Deans Associate Dean, Student Affairs Jon B. Morris, MD Professor of Surgery Skip Brass, MD, Ph. D Iris Reyes, MD Associate Director Carrie Barjenbruch Mary Cay Harris, MD Neha Vapiwala, MD Marc Levine, MD 2

THE FOUR A’S OF THE OSA § Available § Advocate § Assess § Advice / Counseling 3

AVAILABLE § Stop by the OSA in JMEC 6 th floor anytime! AKA The West Wing § Jo. Mo 24/7 § Emergency Situations § No problem is too small 4

ADVOCATE § Healthy Learning Environment § Letters of Recommendation from Advisory Deans § Medical Student Performance Evaluation (MSPE) § Residency Application & Matching 5

ASSESS §Advisory Deans Meetings Every Two Weeks §Academic Progress and Promotion 6

THE ADVISORY DEANS § Required to meet once per semester during Modules 1 and 2 (first year and a half) and one time during the calendar year of Module 4. § Assist with transition, personal issues, emergencies, and general advice. § Write letters of recommendation for scholarships, year-out programs, and summer opportunities. 7

ADVISORY DEANS § Skip Brass, M. D. , Ph. D. Professor of Medicine and Associate Dean for Combined Degree and Physician Scholar Programs § Mary Cay Harris, M. D Professor of Pediatrics § Marc Levine, M. D. Professor of Radiology § Iris Reyes, M. D. Professor of Emergency Medicine § Neha Vapiwala, M. D. Associate Professor of Radiation Oncology Mandatory Advisory Dean Meeting August 16 th , 4 pm in JMEC 5 th floor. MD/Ph. D Meeting will be August 9 th , 3: 40 pm 8

ADVICE AND COUNSELING § Academic Advising § Personal Counseling § Liaison with CAPS § Career Counseling § Student Organizations § Wellness § New Initiatives 9

CAREER COUNSELING CONTINUUM MS 1 and MS 2 § Career Seminars § Shadowing § Introduction to Careers in Medicine § Specialty Societies 10

CAREER COUNSELING CONTINUUM § Career Counseling MS 3 and §Career Night MS 4 § Residency Preparation § Class Meetings § Interview Skills Workshop § The Match 11

SPECIAL EVENTS §Orientation §Class Meetings §Graduation §Match Day 12

THE OFFICE OF THE REGISTRAR

OFFICE OF THE REGISTRAR § OASIS and University Course Scheduling §Requests for Documentation (loan deferments, letters of good standing, transcripts, etc) §UPHS accounts (Medview, Sunrise, Networks IDs, email) 14

OFFICE OF THE REGISTRAR §HIPAA Training/Child Abuse Clearance §Locker Assignments §Black Keys 15

Medical School Houses & Advising • • Morgan Dickens Wood Rhoads Ø Each House is made up of students from all classes Ø Students are divided according to Advisory Dean assignments Ø Combined Degree Students are assigned to one of the four houses Ø Master Clinicians assigned to each house 16

Purpose • To create smaller communities of students across all classes • To foster interaction, peer advising and camaraderie among students • To organize community service, social and educational events 17

MEDICAL SCHOOL HOUSES §Each House has a Council of students from each year §One student/Learning Team §Organize ongoing and special events 18

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House Lunches Wood House: JMEC 505 Rhoads House: JMEC 506 Dickens House: JMEC 515 Morgan House: JMEC 516 26