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The Knowledge Bank Project at the Ohio State University EDUCAUSE Presentation 11 -5 -03 The Knowledge Bank Project at the Ohio State University EDUCAUSE Presentation 11 -5 -03 Joseph J. Branin Director of Libraries The Ohio State University branin. [email protected] edu Joseph J. Branin, Copyright 2003. A great university: a great library

“Squeeze Collection” Center for Epigraphical and Paleographical Studies “Squeeze Collection” Center for Epigraphical and Paleographical Studies

Institutional Repository Definition Although institutional repositories are still evolving and taking on differing manifestations Institutional Repository Definition Although institutional repositories are still evolving and taking on differing manifestations in specific institutions, they can be defined in general as systems and service models designed to collect, organize, store, share, and preserve an institution’s digital information or knowledge assets worthy of such investment. This may, of course, sound very much like a library, and in many cases an institution’s library should and is taking responsibility for developing and operating such a digital repository. But while the mission of an institutional repository coincides nicely with that of a library, the technical infrastructure and the types of material collected in such a repository present new challenges and extended responsibilities for the traditional library.

Knowledge Management Context At the Ohio State University, the Knowledge Bank project places its Knowledge Management Context At the Ohio State University, the Knowledge Bank project places its institutional repository in the larger context of a multifaceted knowledge management program. –The university library’s traditional focus on collecting, storing, and preserving published scholarly material is related and extended to new responsibilities for handling unpublished digital assets such as working papers, research databases, and multimedia course material. –Administrative and academic computing’s responsibilities for data warehousing, teaching technology, and course management systems also are related to the institutional repository through the Knowledge Bank project. –And other knowledge management activities such as the development of expertise directories and information policies for rights and privacy are viewed as related parts of an overall knowledge management program.

Digital Knowledge Bank at OSU Ø Online Published Material • E-books, e-journals, government documents, Digital Knowledge Bank at OSU Ø Online Published Material • E-books, e-journals, government documents, handbooks Ø Online Reference Tools • Catalogs, indexes, dictionaries, encyclopedias, directories Ø Online Information Services • Scholar’s portal, alumni portal, chat reference, online tutorials, , e-reserves, e-course packs, technology help center Ø Electronic Records Management Ø Administrative Data Warehouse Ø Digital Publishing Assistance • Pre-print services • E-books, e-journal support • Web site development and maintenance Ø Information/IP Policy Development Ø Faculty Expertise Directory Ø Digital Institutional Repository • • • Digital special collections Rich media (multimedia) Data sets and files Theses/dissertations Faculty publications, prepublications, working papers • Educational materials • Learning objects • Course reserves/E-course pack materials • Course Web sites Ø Research/Development in Digital Information Services • User needs studies • Applying best practice • Assistance with Technology Transfer

Cooperative Organizational Approach to Developing the Knowledge Bank Ø The Ohio State University • Cooperative Organizational Approach to Developing the Knowledge Bank Ø The Ohio State University • Libraries, Chief Information Officer, Office of Research, University Press, Academic faculty and technologists Ø Ohio. LINK • Member libraries, Ohio Learning Network, Ohio Super Computer • Digital Media Center (Documentum platform) Ø MIT: DSpace Federation Ø OCLC

Getting the Knowledge Bank Underway 1. Vision, general plan -- 2001 - 2002 (done) Getting the Knowledge Bank Underway 1. Vision, general plan -- 2001 - 2002 (done) 2. Funding – 2003 -- reallocation, University start up funds, State grant (done) 3. Create digital repository program – deploy Dspace and extent Ohio. Link’s Digital Media Center (underway) 4. Develop and deploy a service model (underway) 5. Engage faculty (underway)

Types of Material for Repository Ø Electronic Theses and Dissertations Types of Material for Repository Ø Electronic Theses and Dissertations

Types of Material for Repository Ø Electronic Theses and Dissertations Ø “Center” publications • Types of Material for Repository Ø Electronic Theses and Dissertations Ø “Center” publications • • Annual reports Working papers Conference proceedings Multimedia material

Types of Material for Repository Ø Electronic Theses and Dissertations Ø “Center” publications • Types of Material for Repository Ø Electronic Theses and Dissertations Ø “Center” publications • • Annual reports Working papers Conference proceedings Multimedia material Ø Course material

Types of Material for Repository Ø Electronic Theses and Dissertations Ø “Center” publications • Types of Material for Repository Ø Electronic Theses and Dissertations Ø “Center” publications • • Annual reports Working papers Conference proceedings Multimedia material Ø Course material Ø Library resources

Biggest Challenges in Creating an Institutional Repository Ø Faculty Engagement • • • Bibliographer/Selector Biggest Challenges in Creating an Institutional Repository Ø Faculty Engagement • • • Bibliographer/Selector liaison Campus Inventory of Digital Projects Expertise Directory Communities of Practice Grants Program Requirement Ø Technical Assurances and Standards • Digital Preservation (Open Archive Information System “OAIS” Reference Model) • Degrees of Digital Access (Open Archive Initiative “OAI-PMH”)

The OSU Knowledge Bank Diverse Integrated Knowledge Bank Team Sources Internet + New Technology The OSU Knowledge Bank Diverse Integrated Knowledge Bank Team Sources Internet + New Technology Unified Access Trusted Archive Worldwide Resources Information Leadership Training Coordination Standards Technical Support Knowledge Bank Engine Enriched Instruction OSU SONNET Network Collaborative Research OARNet Columbus & Ohio Resources OSU Central Databases OSU Academic Unit Databases OSU Faculty Data Business Partnerships