The IUA Library system
09/10/08
09/10/08
09/10/08
Introduction • What and Why and When and How and Where and Who
Who • Who are the IUA
09/10/08
Who’s in the Task and Finish Group • UCC – Catherine Sanborne • UCD - Caleb Dervan • DCU – Miriam Corcoran • DIT - Ursula Gavin • NUIM - Linda Noonan • TCD – Arlene Healy • UL - Anne Mc. Mahon & Mary Dundon • NUIG – Peter Corrigan (chair)
When • April – May 2011 Initial Report on Status Quo • Sept – December 2011 Requirements
What • Two deliverables – The Initial Report – Requirements document
Terms of reference To identify possible shared delivery of functions currently delivered by Library Management Systems and Electronic Resource Management Systems To take into account the SCONUL Shared Services feasibility study into the LMS and related systems. To consider current and projected systems in terms of support for national shared services To advise on the feasibility of a single shared system for Irish university libraries To report to the IUA Librarians Group by 18 May 2011
The Report • Taken together these are mission critical systems for the country. • We think that together they exhibit synergy • But, primum non nocere
Significant difficulties • Asymmetry with respect to benefits and obligations • The potential for a Lowest Common Denominator • The complexity of the array of products required to replace our systems
Delivery Models Examined • In-house Library/In-house Datacentre • Hosted External ASP • Fully Managed Service • Saa. S
All these models work… but • Systems are now more complex, architected for cloud deployment • Want a single locus of responsibility • If you are in Constant Beta you better have the developer running your system • Must guard against lock-in
The Survey • To gather details of the full range of IT infrastructure, systems and services • Capture the status quo w. r. t. annual expenditure and FTE • Determine degree of embeddedness
Large variety • The 8 Institutions are using 3 vendors for their LMS • 6 Institutions have a metasearch product from 5 separate vendors • All 8 have a link resolver (4 different products) • 4 have ERM’s (all different)
Large variety • 5 D 2 D Products from 3 vendors • 8 IR’s utilising 3 different products
Annual payments Product n LMS 7 Meta. Search 5 Link Resolver 7 ERM 3 D 2 D Tool 4 Institutional Repository 8 TOTA L Annual payment Eur
Personnel Systems in use Application Support in FTE Hardware Support in FTE Total FTE LMS 8 9. 05 4. 06 13. 11 Meta. Search 8 4. 5 2. 2 6. 7 Resolver 8 4. 85 1 5. 85 ERM 4 1. 42 0. 7 2. 12 D 2 D 5 2. 5 0. 65 3. 15 IR 8 7 2. 6 9. 6
Binding to local infrastructure • Nothing irreplaceable is contingent on the technological status-quo. • The deepest integration is between products of the same vendor • That said, significant effort will be needed to re-embed any new system.
Domains examined • ERM • Discovery to Delivery tools • Local Library Management
Wins identified • We can reduce the amount of infrastructure and consequent costs through shared operations and service aggregation around hardware and maintenance • We can reduce overlaps and redundancies • A shared ERM for the consortium is feasible
Implementation recommendations • We recommended a staged evolution • Libraries are in different stages of the implementation cycle • We enumerated a series of bridgeheads, for implementation of the three domains – For risk reduction – For implementation feasibility
Requirements document • An evolving document and still open • Exclusively concerned with requirements over the three domains. • No procedure as yet • Minimise TCO • Facilitate internal and inter-institutional reengineering
Requirements document • Deliver the benefits of increased cooperation and scale • Better exploitation of our combined stock • Provide increased insight from internal and combined management information • Boost International Competitiveness
Requirements document A system fit for purpose • • International competitiveness Globalised education industry Graduates for Ireland An international revenue stream
International Competitiveness
Requirements document • • Shared Electronic Resource management Resource discovery Cataloguing Resource Sharing, ILL and Document Delivery Acquisitions Interoperability Circulation
Requirements document • Digital Asset Management • Use Cases and vignettes
How will it be hosted? • Cloud versus Dedicated Server? • Saa. S versus ASP?
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