The Italian Land Registries System Between Law and

The Italian Land Registries System: Between Law and Data Management Brussels 17 th May 2011 Carmelo Grimaldi - Agostina Lodde Direzione Centrale Pubblicità Immobiliare e Affari Legali

AGENZIA DEL TERRITORIO IS A NON - PROFIT PUBLIC BODY RESPONSIBLE IN ITALY FOR THE CADASTRE LAND REGISTRIES AND REAL ESTATE MARKET MONITORING SYSTEM THE AGENCY, AUTONOMOUS FROM AN ORGANISATIONAL, ADMINISTRATIVE AND FINANCIAL POINT OF VIEW, ACTS UNDER THE SUPERVISION OF THE MINISTRY OF ECONOMY AND FINANCE 2

RELATIONSHIP WITH THE MEF Ministry of Economy and Finance Technological Partner Sogei MISSION Cadastre, Agenzia del Territorio Real Estate Rights and Mortgages Registration, Real Estate Market Monitoring System Department of Finance Agenzia delle Entrate Fiscal Revenues Policy, Coordination and Supervision Agenzia delle Dogane Customs and Excises Agenzia del Demanio State Properties Management 3

The Italian System REAL ESTATE INFORMATION SYSTEM managed by Agenzia del Territorio CADASTRE and CARTOGRAPHY LAND REAL ESTATE MARKET MONITORING SYSTEM BUILDINGS (rural areas) PUBLIC REGISTERS of real estate rights and mortgages (urban areas) It shows the technical characteristics of objects and holders of real estate rights (not for legal purposes). It determines the value of the object useful for taxation purposes. By registering real estate deeds, it manages the information about the transfer of real estate rights and about mortgage registration. It collects and processes information from the real estate market and constantly shows the trend of real estate values.

THE AGENCY’S ORGANIZATION 1 General Directorate Structured into 7 Central Directorates 15 Regional Directorates 103 Provincial Offices 138 Land Registry Offices THIS ORGANISATION GUARANTEES A WIDESPREAD PRESENCE ON THE WHOLE NATIONAL TERRITORY

The real estate registration in Italy The real estate registration - aimed at disclosing to the public (or inspectable) the deeds establishing, modifying or extinguishing rights in rem - plays a significant role for a well-functioning real estate market. The collections of the deeds and notations, strictly organized on the basis of their submission date, form the real estate registries. By searching them, it is possible to identify the holders of rights and to verify the existence of possible mortgages and other encumbrances. Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

The legal value of real estate registration deeds establishing, modifying or extinguishing rights in rem Declaratory function mortgage deeds, execution and precautionary acts Constitutive function Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

The different registration activities The transcription (trascrizione) is provided for registration of deeds establishing, modifying or extinguishing rights in rem (e. g. a conveyance). It performs a function of disclosure. The inscription (iscrizione) is the means to record a mortgage. It is an essential duty for the raising of the mortgage. Without the inscription the mortgage does not come to life. The annotation (annotazione) aims at disclosing to the public (inspectable) the events that modify or extinguish a previous registration (transcription, inscription or annotation). Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

The registration duties NO TA RY NOTATION DEED JUDGE ING ST AL TE I AT FFIC O Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY Real estate registration service with territorial jurisdiction

The registration flow Insertion TRANSCRIPTION Validation INSCRIPTION Taxation ANNOTATION I N P U T Juridical control O U T P U T CERTIFICATE Data base SEARCH Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

Civil and fiscal duties following the drawing up of a deed Real estate registries Public knowledge of the deeds Agenzia del Territorio NOTATION DEED Cadastr e Registry Office Ownership data related to the object Payment of transfer tax Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY Agenzia delle Entrate

The real estate registries software updating procedure Unidoc procedure enables Notaries to fulfil several duties: the updating of real estate registries, the updating of cadastral data concerning ownership, the deed registration for fiscal purposes and the payment of taxes. From December 2010, some offices are experimenting the online transmission of the deed. Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

On line submission of real estate deeds UNICO: SW Procedure for the updating of the real estate registries drawing up & digital signing Updating results http: //sister. agenziaterritorio. it/ Professional (Notary) State of proceeding and registered deed receipts submission CENTRAL SYSTEM Tax Register RNI National Interbanking Network BANK CADASTRE (for the updating of owner’s data) REAL ESTATE REGISTRIES (for payment of all taxes and fees) (for deed transcription) REVENUE OFFICE (for deed taxation) Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

On line searches in the registries The MD of 10/10/1992 introduced the on line searches in the real estate registries data base throughout the whole national territory and out of the offices opening hours. About 50 millions of automated notations. (about 4 millions every year) About 45 millions of notations in digital format Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

Advanced search web services for professionals COVENANT signature charges payment for starting service and yearly fee payment for each enabled password DATA SEARCH BY: Owner personal data Cadastral identification code Professional http: //sister. agenziaterritorio. it / Selection and download of the searched document S NT E UM e y OC th opert D OF ted to or pr T LIS rela ner ow ed ct ele s Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

Trend of the web services Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

Evolution trends in the real estate registration The evolution trends move towards the dematerialization of the real estate registration system… Electronic title Electronic Duplicate Real estate registries in electronic format Agenzia del Territorio – Largo Leopardi, 5 – 00185 Roma – ITALY

Many thanks for your kind attention Largo Leopardi, 5 00185 – Roma ITALY carmelo. grimaldi@agenziaterritorio. it agostina. lodde@agenziaterritorio. it dc_pial@agenziaterritorio. it www. agenziaterritorio. it