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The Incredible Shrinking Cataloguer meets The Spaghetti Junction Automation Robot. Gary Green (Technical Librarian, The Incredible Shrinking Cataloguer meets The Spaghetti Junction Automation Robot. Gary Green (Technical Librarian, Surrey C. C. Library Service)

What’s It About? Change in cat. & class. processes Workload shift Fewer staff Increased What’s It About? Change in cat. & class. processes Workload shift Fewer staff Increased automation Automated & manual processes working together • Maintaining accuracy/quality of catalogue • • •

The Incredible Shrinking Cataloguer • In-house cataloguing team – Reduced size – Move from The Incredible Shrinking Cataloguer • In-house cataloguing team – Reduced size – Move from in-house cataloguing to supplier records – Day to day work • amend/check data to meet inhouse needs • Small % of local cataloguing & retrospective work

Automating Processes • Increase in automated processes – Cataloguing & classification – Less manual Automating Processes • Increase in automated processes – Cataloguing & classification – Less manual editing – Complexities of different data provided by different suppliers – Data manipulated & fed into other areas of LMS

Spaghetti Junction Data! • Catalogue data links into/from other LMS modules • Ties in Spaghetti Junction Data! • Catalogue data links into/from other LMS modules • Ties in with: – Electronic ordering (EDI) – Servicing – Shelving – Circulation • Balance data quality & throughput

Options For Automating • Ask record suppliers to provide us with bespoke data to Options For Automating • Ask record suppliers to provide us with bespoke data to meet local cataloguing & classification needs • Ask LMS provider to map data as it was downloaded into our catalogue

Chosen Solution • Ask LMS provider to map data as it was downloaded into Chosen Solution • Ask LMS provider to map data as it was downloaded into our catalogue – Cataloguing team created rules for mapping – LMS supplier set up mapping via scripts – Had to set up in stages • It was complex • Had to do it for a number of suppliers

Outcomes / Successes • Cut down on work team could automate • Helped council/library Outcomes / Successes • Cut down on work team could automate • Helped council/library service save money • Helped cataloguing team keep up with workload • Improved consistency/quality of data

Issues / Lessons Learned • New suppliers = new mapping • Changes to supplier Issues / Lessons Learned • New suppliers = new mapping • Changes to supplier data & processes need mapping changes • Broken mapping has knock on effect elsewhere • Complex mapping difficult to untangle • Manual input & supervision still needed to ensure smooth running

Future Plans / What Next? • Need to update automation processes – Some external Future Plans / What Next? • Need to update automation processes – Some external data has changed – Some internal processes have changed • Do we use same automation method or do it differently? • Can we reduce complexity, but maintain quality?

The Incredible Shrinking Cataloguer meets The Spaghetti Junction Automation Robot. Gary Green (Technical Librarian, The Incredible Shrinking Cataloguer meets The Spaghetti Junction Automation Robot. Gary Green (Technical Librarian, Surrey C. C. Library Service)

Image Credits • • • Untitled © milena mihavlova / Flickr http: //www. flickr. Image Credits • • • Untitled © milena mihavlova / Flickr http: //www. flickr. com/photos/minchki/4061225640/sizes/z/ Riding My Dog © fisheye. at / Flickr http: //www. flickr. com/photos/[email protected] 03/3465851167/sizes/m/ Cup of robots © striatic / Flickr http: //www. flickr. com/photos/striatic/1276095/sizes/m/ Spaghetti Junction © Highways Agency / Wikimedia http: //upload. wikimedia. org/wikipedia/commons/b/bd/Spaghetti-Junction-Crop. jpg A dilemma © Julia Manzerova / Flickr http: //www. flickr. com/photos/julia_manzerova/2757851927/sizes/m/ Tentacled Robot © Kapungo / Flickr http: //www. flickr. com/photos/[email protected] 00/420266868/ Day 208/365 - Peanut Butter Jelly Time © Great Beyond / Flickr http: //www. flickr. com/photos/[email protected] 00/3763379229/ Danbo Mini: Jigsaw puzzle © skyfish 81 / Flickr http: //www. flickr. com/photos/skyfish 81/5146550848/sizes/l/in/photostream/ 153737255_16997 ffc 11_o copy © Rogue. Unit / Flickr http: //www. flickr. com/photos/[email protected] 06/4227021402/sizes/m/in/set 72157622972562065/