The Incredible Shrinking Cataloguer meets The Spaghetti Junction Automation Robot. Gary Green (Technical Librarian, Surrey C. C. Library Service)
What’s It About? Change in cat. & class. processes Workload shift Fewer staff Increased automation Automated & manual processes working together • Maintaining accuracy/quality of catalogue • • •
The Incredible Shrinking Cataloguer • In-house cataloguing team – Reduced size – Move from in-house cataloguing to supplier records – Day to day work • amend/check data to meet inhouse needs • Small % of local cataloguing & retrospective work
Automating Processes • Increase in automated processes – Cataloguing & classification – Less manual editing – Complexities of different data provided by different suppliers – Data manipulated & fed into other areas of LMS
Spaghetti Junction Data! • Catalogue data links into/from other LMS modules • Ties in with: – Electronic ordering (EDI) – Servicing – Shelving – Circulation • Balance data quality & throughput
Options For Automating • Ask record suppliers to provide us with bespoke data to meet local cataloguing & classification needs • Ask LMS provider to map data as it was downloaded into our catalogue
Chosen Solution • Ask LMS provider to map data as it was downloaded into our catalogue – Cataloguing team created rules for mapping – LMS supplier set up mapping via scripts – Had to set up in stages • It was complex • Had to do it for a number of suppliers
Outcomes / Successes • Cut down on work team could automate • Helped council/library service save money • Helped cataloguing team keep up with workload • Improved consistency/quality of data
Issues / Lessons Learned • New suppliers = new mapping • Changes to supplier data & processes need mapping changes • Broken mapping has knock on effect elsewhere • Complex mapping difficult to untangle • Manual input & supervision still needed to ensure smooth running
Future Plans / What Next? • Need to update automation processes – Some external data has changed – Some internal processes have changed • Do we use same automation method or do it differently? • Can we reduce complexity, but maintain quality?
The Incredible Shrinking Cataloguer meets The Spaghetti Junction Automation Robot. Gary Green (Technical Librarian, Surrey C. C. Library Service)
Image Credits • • • Untitled © milena mihavlova / Flickr http: //www. flickr. com/photos/minchki/4061225640/sizes/z/ Riding My Dog © fisheye. at / Flickr http: //www. flickr. com/photos/27052570@N 03/3465851167/sizes/m/ Cup of robots © striatic / Flickr http: //www. flickr. com/photos/striatic/1276095/sizes/m/ Spaghetti Junction © Highways Agency / Wikimedia http: //upload. wikimedia. org/wikipedia/commons/b/bd/Spaghetti-Junction-Crop. jpg A dilemma © Julia Manzerova / Flickr http: //www. flickr. com/photos/julia_manzerova/2757851927/sizes/m/ Tentacled Robot © Kapungo / Flickr http: //www. flickr. com/photos/82581848@N 00/420266868/ Day 208/365 - Peanut Butter Jelly Time © Great Beyond / Flickr http: //www. flickr. com/photos/26104563@N 00/3763379229/ Danbo Mini: Jigsaw puzzle © skyfish 81 / Flickr http: //www. flickr. com/photos/skyfish 81/5146550848/sizes/l/in/photostream/ 153737255_16997 ffc 11_o copy © Rogue. Unit / Flickr http: //www. flickr. com/photos/46036020@N 06/4227021402/sizes/m/in/set 72157622972562065/
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