The ELI Beamlines Project ESS Lund 07 05 13 Radek

The ELI Beamlines Project ESS, Lund, 07/05/13 Radek Toman

ELI Beamlines

General Information ü ELI = EXTREME LIGHT INFRASTRUCTURE ü ELI = R&D facility in the field of laser physics ü ELI = ESFRI Roadmap project; 1 st ESFRI project to be built in a new Member state of EU ü ELI Preparatory Phase Consortium ü ELI DC – backing the project ü ERIC – possible future with many querries

Scientific Mission ü Plasma-based XUV and X-ray sources (not specifically attosecond) Seeded high-energy XUV lasers, HHGs, plasma betatron, laser-plasma based FEL ü Electron, proton and ion acceleration Generation of 10 -50 Ge. V electrons, >1 Ge. V protons ü Programmatic applications in molecular, biomedical, and material sciences Time-resolved X-ray diffraction, fast pulse radiolysis, probing early events in interaction of ionizing radiation with matter, probing of diluted systems, femtochemistry, proton therapy ü Physics of dense plasma, high-energy-density-in-matter (HEDM) physics Laboratory astrophysics, WDM, energy transport in high I 2 systems ü Exotic physics Experiments with focused intensities 1023 -1024 Wcm-2 ü Prototyping technologies for the high-intensity pillar 10 PW and multi-10 -PW chains, compression & coherent superposition of multi-10 PW ultrashort pulse

ELI Preparatory Phase Consortium

Funding Origin of the funds ü EU funding - European Regional Development Fund (ERDF) ü National level: Research and Developement for Inovations OP ü Co-funding of the project from national budget (15%) üManaging authority: Ministry of Education ü Expenditures eligible until end 2015 ü Preparatory Phase funded also by EU – DG Research

Funding Implementation €m Intangible assets 1. 6 Tangible assets 233. 3 Land 10. 0 Cost of construction 63. 6 Machinery and Equipment 150. 9 Other Equipment 8. 9 Material (expendable and operational supplies) 6. 0 Services Overhead and travel costs 2. 8 Payroll 19. 7 3. 5 TOTAL 266. 9 Running Costs (operational phase) €m Salaries Material and maintenance costs Travel expenses Services Utilities, Overheads TOTAL 8. 9 5. 7 1. 2 2. 5 1. 3 19. 6 Staff FTEs Employees 300 Final investment cost: 6. 800. 575. 902 Kc (€ 267 million)

Current State of Implementation

Current State of Implementation ü Main construction phase to be started in May 2013 ü Laser sources (L 1, L 2, L 3, L 4) – some contracting procedures in progress, partly own R&D effort ü Beam transmission and equipment of experimental halls – preparation of awarding procedures

Procurement Rules ü All procurement processes governed by Act on Public Procurement ü Act on Public Procurement = implementation of EU directives (above-threshold value) ü + additional RDIOP rules on selection of suppliers ü Limits: q Above-the-treshold value – 200 000 Eur – implemented EU directive q Below-the-treshold value – 40 000 Eur – 200 000 Eur – national act on public procurement rules q Small scale value - RDIOP rules – 8 000 Eur – 40 000 Eur

Procurement Processes ü Basic principle: open procedure ü Only under certain circumstances (or as an exemption): restricted negotiatd procedures ü Negotiated procedure for supplies for research activities ü Exception from Act – services for researcg activities – confusing interpretation by authorities ü Small laboratory equipment (optomechanics, optics), simple services x major technology systems (laser L 3: 40 mil. EURO) ü 2012: 70 contract awarding procedures commenced

Procurement Constraints Legal constraints ü Act unprepared for large scale investment projects: obligation to sum up all similar and related equipment purchased in one year → all purchases in above-threshold limit (most strict rules) q Framework contracts x fixed list of suppliers, fixed list of equipment, optomechanics – thousands of items exist ü Act unprepared for procurement of special equipment: 1 bid = duty to cancel procedure ü Formalism, huge paperwork, demanding for bidders (documents related to qualification criteria) ü Often changes

Procurement Constraints related to application of law ü Office for Protection of Competition – resolves disputes between procurers and suppliers – procedure takes months (up to year) → how to avoid objections? – evalution only on bidding price ü Penalty Register – 3 months to get excerpt ü Managing authority of RDIOP: extremely conservative interpretation of Act and RDIOP rules

Procurement Problems Case 1 – purchasing of equipment for internal developement ü Flexible purchases needed x obligation to sum up → framework contracts ü In some fields (optics) FC is not proper solution ü Simpification of RDIOP rules (up to 40 000 Eur)

Procurement Problems Case 2 – Major technology procurement (up to 40 mil. EUR) ü Delivered technology will be unique prototypes – next generation of current technology ü Negotiated procedures ü Major problems in awarding procedures: q Nature of suppliers – public research institutions and q Nature of equipment – prototypes → payments in advance (loans constraints); contract motivation tools unacceptable (delay penalties), damages compensation limitations, best effort clauses, choice of law

IPR ü We buy only tangible results and unlimited right to use them for purposes of the project (royalty free open-end license) Ø In case some IPR is result of joint effort, we protect it mutually and share the benefits

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