THE DD FORM 1149 FACT OR FICTION Edward

THE DD FORM 1149 FACT OR FICTION Edward Winters, CPPM CF June 14, 2010

What Do I Hope To Accomplish? WHO USES THE FORM? WHAT INFORMATION IS REQUIRED? WHERE CAN YOU FIND INFORMATION? WHEN IS THE FORM USED? WHY USE THE FORM? DD FORM 1149 HISTORY IS THE USE OF THE DD FORM 1149 CONTRACTUALLY REQUIRED?

HISTORY OF THE DD FORM 1149 2010 2000 1990 1980 1970 1960 1957

HISTORY OF THE DD FORM 1149 Accounting Guide for Defense Contracts" by Paul M. Trueger Published by Commerce Clearing House in 1953 Includes references to Armed Services Procurement Act of 1947 Federal Property and Administrative Services Act of 1949 DD 250 Original Inventory Schedules, DD 542 – DD 545 Termination Schedule, DD 832 All dated 1951 I believe that the DD Form 1149 was created sometime following the release of ASPR and that the 1951 edition is probably the original. 2010 2000 1990 1980 1970 1960 1957 1951

IS THE USE OF THE DD FORM 1149 CONTRACTUALLY REQUIRED? The only reference to the DD Form 1149 in the DOD FAR Supplement other than Section 253 (Forms) is in Part 245. 7101 -2

ASK A PROFESSOR https: //akss. dau. mil/askaprof-akss/

ASK A PROFESSOR

ASK YOUR PROPERTY ADMINISTRATOR IT D EP EN From: Sent: Tuesday, September 01, 2009 10: 59 AM To Cc Subject: Shipment of spare LRU to DS – ! W H Ken, – W AT The use of DD Form 1149 has been kicked around, argued. D debated for years and is only one of various forms of and HA documentation that may be used to document the movement/shipment of Government property. Within the past year or OE two, Mr. James Norman, LMM&FC Property Manager, T came to me and ask if I could find any mandatory requirements for LM to use the DD Form 1149 for shipments. I researched this issue and elevated it to my management and concluded DO S contractor's approved procedures. that its use is not mandatory unless required by contract, or the. T When transferring accountability of Government Property, FAR Parts 45 E 52 require such transfers to be and YO Hbut does not require the use of the DD Form documented by modification to both the losing and gaining contracts, UR CO 1149. PR NTR Sincerely, OC A Property Administrator DCMAC Property ED CT UR SA ES Y? SA ? ? Y? ? ?

Section F-10 of a Contract F-10. Incremental deliveries of The purpose of this CLIN is to provide hardware to specified Government locations at. Upon acceptance of S&A line items by the Government at (Contractor) facilities, the Contractor is authorized to deliver those components in place and subsequently ship to the locations determined by the Government. After Government acceptance, shall provide to the Contracting Officer a list of serial numbers for all serialized parts shipped. Upon receipt of the list, the Government will provide direction to identifying which serial numbers are to be shipped to each destination. The Contractor shall DD 1149 serial numbers to the locations provided. The Contractor is authorized to make early deliveries with DCMA concurrence.

SOW SHIPPING DIRECTIONS

INTERNAL PROCEDURES

IF THE 1149 IS NOT CONTRACTUALLY REQUIRED WHY USE THE FORM? • THE USE OF AN 1149 MAY BE ADDRESSED IN YOUR PROCEDURES • THE FORM ALREADY EXISTS • IT’S RECOGNIZABLE • WHY MAINTAIN 2 DIFFERENT SHIPPING SYSTEMS

WHO USES THE FORM? • DOD COMPONENTS • DOD CONTRACTORS SU • WHAT ABOUT NASA, DOE, DHS, DOT OR DOJ? RE • NASA FAR SUPPLEMENT 1846. 106 -70 CONTRACT CLAUSES AND SOLICITATION PROVISIONS • NASA FAR SUPPLEMENT CLAUSE 1852. 245 -71, INSTALLATION GOVERNMENT PROPERTY • NASA FAR SUPPLEMENT (1845. 7101 -2) • DOE FAR SUPPLEMENT (952. 245 -2, 952. 245 -5 AND 970. 5245 -1) - NO REFERENCE • DHS FAR SUPPLEMENT (3045 -1 AND 3052. 245 -70) – NO REFERENCE – W Y H NO T!

WHEN IS THE FORM USED? DFARS SUBPART 245. 71 – PLANT CLEARANCE FORMS

WHEN IS THE FORM USED? DOD MANUAL 4161. 2 -M, APPENDIX E The DD Form 1149 may be used for the following purposes (unless otherwise approved by the PA, CO, or contract): - Return of Government-Furnished Property - Shipment of IPE - - Internal transfer of Government property between contracts - Shipment of Government property to other contractors - Shipments to secondary locations of the prime contractor - Transfer of title (ownership) for sales and abandonments

WHAT INFORMATION IS RECOMMENDED AND WHERE DO YOU FIND IT? DOD MANUAL 4161. 2 -M, APPENDIX E PROVIDES GUIDELINES CONTRACT/INTERNAL PROCEDURES INFORMATION NEEDED WILL DEPEND ON THE USE

WHAT INFORMATION IS RECOMMENDED (SHIPPING) COMPLETE ADDRESS

WHAT INFORMATION IS RECOMMENDED (SHIPPING) ATTENTION OF AND M/F INFORMATION

WHAT INFORMATION IS RECOMMNEDED (SHIPPING) REQUISITION NUMBER AND DATE IF APPLICABLE

WHAT INFORMATION IS RECOMMENDED (SHIPPING) DATE MATERIAL REQUIRED

WHAT INFORMATION IS RECOMMENDED (SHIPPING) Shipment Authority

WHAT INFORMATION IS RECOMMENDED (SHIPPING) VOUCHER NUMBER AND DATE

WHAT INFORMATION IS RECOMMENDED (SHIPPING) SIGNATURE

WHAT INFORMATION IS RECOMMENDED (SHIPPING) PART NUMBER, S/N, NSN, RECORD ID #

WHAT INFORMATION IS RECOMMENDED (SHIPPING) Quantity shipped

WHAT INFORMATION IS RECOMMENDED (SHIPPING) PRICING INFORMATION

WHAT INFORMATION IS RECOMMENDED (SHIPPING) SHIPPING INFORMATION (PROVIDED BY SHIPPING DEPT. )

WHAT INFORMATION IS RECOMMENDED (CONTRACT TRANSFERS) LOOSING CONTRACT NUMBER GAINING CONTRACT NUMBER LOOSING AND GAINING CONTRACT MOD INFORMATION

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QUOTE OF THE DAY CHANGE IS INEVITABLE – EXCEPT FROM A VENDING MACHINE. Robert C. Gallegher