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The Contractor Learnership Program of the Expanded Public Works Programme Bid No: HP 05 The Contractor Learnership Program of the Expanded Public Works Programme Bid No: HP 05 / 05 – Briefing Session 1

CONTENTS n SECTION 1 : EPWP LEARNERSHIP CONTRACTOR PROGRAMME n SECTION 2 : MENTORSHIP CONTENTS n SECTION 1 : EPWP LEARNERSHIP CONTRACTOR PROGRAMME n SECTION 2 : MENTORSHIP SERVICES n SECTION 3 : TENDER DOCUMENT 2

SECTION 1 : EPWP LEARNERSHIP CONTRACTOR PROGRAMME 3 SECTION 1 : EPWP LEARNERSHIP CONTRACTOR PROGRAMME 3

LABOUR INTENSIVE CONTRACTOR LEARNERSHIP PROGRAMME n DPW and CETA designed learnership programme n Is LABOUR INTENSIVE CONTRACTOR LEARNERSHIP PROGRAMME n DPW and CETA designed learnership programme n Is a support mechanism to provinces and municipalities (participation is optional) n Participation based on province/municipality signing an MOU with DPW and the CETA n Modelled on Limpopo’s Gundo Lashu programme (expansion of best practice) 4

n HOW IT WORKS: q q q Open advert for companies (a contractor and n HOW IT WORKS: q q q Open advert for companies (a contractor and two supervisors) to apply go onto the programme Selection according to pre-determined criteria Selected learners go on 2 year full-time learnership, consisting of series of classroom training and practical training projects Contractors must exit after maximum 2 years, compete on open market Typically, each contractor will employ 100 – 200 people 5

CETA-DPW Learnership Programme n CETA has agreed to fund learnerships for 750 individuals for CETA-DPW Learnership Programme n CETA has agreed to fund learnerships for 750 individuals for the EPWP Labour Intensive contractor learnership programme n DPW will provide a mentor over the two-year period to the learner contractor n Municipality or province will allocate three training projects to the learner contractors n DPW will also provide programme management support as required 6

ROLES AND RESPONSIBILITIES IDT CETA Mentors for training providers Trainers of trainers Training providers ROLES AND RESPONSIBILITIES IDT CETA Mentors for training providers Trainers of trainers Training providers for learnerships Community Facilitation Support DPW DOL Programme Management support Province / municipality Mentors for Learners Training projects ABSA Access to credit Learner contractor 2 Learner supervisors Unemployed EPWP beneficiaries Training providers for workers 7

Objectives and Outcomes § § § Increase capacity in the labour intensive construction sector Objectives and Outcomes § § § Increase capacity in the labour intensive construction sector to support EPWP Start immediate delivery on the EPWP by the province or municipality Contractors to emerge with: § § § Recognised SAQA Qualification Eligibility to execute EPWP projects Project Track Record Financial Track Record Relationship with a bank 8

Typical Contracts to be provided by Province or Municipality n n Civil Contract (e. Typical Contracts to be provided by Province or Municipality n n Civil Contract (e. g Road or Stormwater) contract Duration 4 to 6 months Value R 0. 5 to R 3 million Awarded on a negotiated price basis. Contractor will be awarded three projects over the learnership period. 9

Programme for Learnerships Year 1 Training Project 1 Year 2 Training Project 3 Mentorship Programme for Learnerships Year 1 Training Project 1 Year 2 Training Project 3 Mentorship Programme Management Support (DPW + CETA) 10

SECTION 2 : MENTORSHIP SERVICES 11 SECTION 2 : MENTORSHIP SERVICES 11

DPW OBJECTIVES WITH MENTORS n MINIMISE PUBLIC BODY RISK – time, cost, quality n DPW OBJECTIVES WITH MENTORS n MINIMISE PUBLIC BODY RISK – time, cost, quality n PROVIDE EXPERTISE - Project & Commercial n CAPACITATE LEARNER CONTRACTING COMPANIES Independent & Profitable n IDENTIFY UNSATISFACTORY LEARNERS 12

APPOINTMENT OF MENTORS n n n NATIONAL TENDER – DPW (APPROVED BY NBC) - APPOINTMENT OF MENTORS n n n NATIONAL TENDER – DPW (APPROVED BY NBC) - TENDER DOCUMENT - RESPONSIVENESS / TENDER EVALUATION CRITERIA ADVERTISED IN NEWSPAPER / GOVERNMENT TENDER BULLETIN NON – COMPULSORY BRIEFING SESSIONS AT VARIOUS CENTRES 13

APPOINTMENT OF MENTORS (CONTINUE) n MINIMUM REQUIREMENTS / CRITERIA - DIRECT CONSTRUCTION SITE MANAGEMENT APPOINTMENT OF MENTORS (CONTINUE) n MINIMUM REQUIREMENTS / CRITERIA - DIRECT CONSTRUCTION SITE MANAGEMENT (NOT LESS THAN 3 YEARS) (SITE CONSTRUCTION - MANAGER / AGENT/ FOREMAN / SUPERVISOR) (CIVIL ENGINEERING PROJECT MANAGER) - OVER LAST 7 YEARS BEEN FULL TIME EMPLOYED (NOT LESS THAN 6 MONTHS) SITE ON A CONSTRUCTION SITE INVOLVING CIVIL ENGINEERING WORKS - NQF LEVEL 5 – “MANAGE LABOUR INTENSIVE CONSTRUCTION PROJECTS” n RESPONSIVE TENDERERS INVITED FOR INTERVIEWS - INTERVIEW PANEL – DPW / MUNICIPALITY OR PROVINCIAL DEPT / CETA - EVALUATION OF INDIVIDUAL PROJECT MENTORS / FIRM’S SUPPORT 14

APPOINTMENT OF MENTORS (CONTINUE) n EVALUATION OF RESPONSIVE TENDERS - POINTS = PRICE : APPOINTMENT OF MENTORS (CONTINUE) n EVALUATION OF RESPONSIVE TENDERS - POINTS = PRICE : 50, HDI STATUS : 10, FUNCTIONALITY : 40 HDI STATUS – PDI’s (5) + WOMEN (3) + DISABLED (2) FUNCTIONALITY - n RISK MINIMISATION (10) UNDERSTANDING OF OFFER (10) FIRM /SUPPORT (10) INDIVIDUALS (10) SUBMISSION TO DPW NATIONAL BID COMMITTEE TO APPOINT HIGHEST POINT SCORING TENDERER 15

MENTOR COMPETENCE AREAS GENERALIST able to draw in support to cover n COMPANY MANAGEMENT MENTOR COMPETENCE AREAS GENERALIST able to draw in support to cover n COMPANY MANAGEMENT – statutory & operational n CONTRACT MANAGEMENT – apply the contract terms n CONTRACT COMMERCIAL – pricing, procurement n PROJECT MANAGEMENT – planning & motivating n TECHNICAL – work execution 16

MENTOR’S ROLES AND RESPONSIBILITIES “MAIN ROLE - SUPPORT / IMPART KOWNLEDGE” n WIDE RANGE MENTOR’S ROLES AND RESPONSIBILITIES “MAIN ROLE - SUPPORT / IMPART KOWNLEDGE” n WIDE RANGE OF SUPPORT AND ADVICE FUNCTIONS - FINANCE DEALINGS WITH BANK - BUSINESS / COMMERCIAL / CONTRACT MANAGEMENT - PROCUREMENT OF MATERIALS - TECHNICAL / QUALITY - TENDERING - CONSTRUCTION PLANNING / SUPERVISION - FULFILLING OF STATUTORY AND TAX OBLIGATIONS - LABOUR AND HUMAN RESOURCE ADVICE n NEEDS TO ACT AS THE LEARNER’S TRUSTWORTHY PARTNER 17

MENTOR’S ROLES AND RESPONSIBILITIES (CONTINUE) n REPORT TO DPW AND MANAGEMENT COMMITTEE n COMPILE MENTOR’S ROLES AND RESPONSIBILITIES (CONTINUE) n REPORT TO DPW AND MANAGEMENT COMMITTEE n COMPILE PROGRESS REPORTS n CONDUCT WORKSHOPS (TENDERING / SITE ESTABLISHMENT / PROJECT MANAGEMENT / MATERIAL MANAGEMENT) n ATTEND MEETINGS n BUILD UP AN WORKING RELATIONSHIP WITH TRAINING SERVICE PROVIDER / MUNICIPALITY / CETA / ABSA 18

MENTOR ARRANGEMENT 19 MENTOR ARRANGEMENT 19

MENTOR PROGRESSION n THE HAND THAT DOES TO n THE HAND THAT HOLDS TO MENTOR PROGRESSION n THE HAND THAT DOES TO n THE HAND THAT HOLDS TO n THE HAND THAT SUPPORTS TO n THE HAND WHICH WAVES GOOD BY 20

LEARNER LEVELS 21 LEARNER LEVELS 21

MENTOR PERFORMANCE 22 MENTOR PERFORMANCE 22

MENTOR RATE & LOAD FACTOR 23 MENTOR RATE & LOAD FACTOR 23

SECTION 3 : BID HP 05/05 - TENDER DOCUMENT 24 SECTION 3 : BID HP 05/05 - TENDER DOCUMENT 24

n BID NO : HP O 5/05 – GENERAL INFORMATION q PROVISION OF MENTORING n BID NO : HP O 5/05 – GENERAL INFORMATION q PROVISION OF MENTORING SERVICES (GT, NW, LP) q CLOSING DATE : 31 MARCH 2005 AT 11: 00 q TENDER VALIDITY PERIOD: 180 DAYS q q ENQUIRIES : JOHANN WATERMEYER : (012) - 337 2074 RENE FRITZGERALD : (012) - 337 2651 www. epwp/gov. za 25

n TENDER DOCUMENT q BID FORM q PRICING SCHEDULE (FORM SBD 3. 3) q n TENDER DOCUMENT q BID FORM q PRICING SCHEDULE (FORM SBD 3. 3) q q PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2001 (FORM SBDF 6. 1) LIST OF RETURNABLE SCHEDULES - Original Valid Tax Clearance Certificate - Mentor/s details - Proposed mentoring approach - Curricula Vitae of proposed mentoring team - Contract Data (Part 2 – Data provided by Service Provider) - Pricing schedule (Form C 2. 2) 26

Website: www. epwp. gov. za Email : epwp@dpw. gov. za Tel: 012 337 2651 Website: www. epwp. gov. za Email : [email protected] gov. za Tel: 012 337 2651 27