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TELPAS PROCEDURES AND SECURITY This training does not replace your responsibility to read and TELPAS PROCEDURES AND SECURITY This training does not replace your responsibility to read and follow all manuals and supplements

Security Training Modules Web-based Texas Test Administrator Online Training Modules www. Texas. Assessment. com/TAonlinetraining Security Training Modules Web-based Texas Test Administrator Online Training Modules www. Texas. Assessment. com/TAonlinetraining All three modules must be completed by certified campus personnel if they: - took an incident in the 2015 -16 SY - are directed by the campus principal

It’s the law! Procedures for maintaining the security and confidentiality of assessments are specified It’s the law! Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials.

PRINCIPAL’S RESPONSIBILITIES Ø Receive annual training in test security & administration procedures Ø Ensure PRINCIPAL’S RESPONSIBILITIES Ø Receive annual training in test security & administration procedures Ø Ensure that test security is maintained Ø Oversee the implementation of the test administration process as stated in the District and Campus Coordinator Manual (DCCM), test administrator manuals and Security Supplement Ø Establish in conjunction with the CTC, test administration processes specific to the campus Ø Oversee the training of campus personnel in cooperation with the CTC Ø Report any suspected violation of test security to the DTC DCCM S-17

General Security Information The following govern test security Ø Texas Education Code (TEC) Chapter General Security Information The following govern test security Ø Texas Education Code (TEC) Chapter 39, Subchapter B Ø Texas Administrative Code (TAC) 19 Subchapter 101, Assessment Ø Family Educational Rights and Privacy Act of 1974 (FERPA) Ø Texas Penal Code 37. 10 - Tampering

Penalties for Prohibited Conduct Ø Placement of restrictions on the issuance, renewal, or holding Penalties for Prohibited Conduct Ø Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Ø Issuance of an inscribed or non-inscribed reprimand Ø Suspension of a Texas educator certificate for a set term; or Ø Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Ø Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ 39. 0303, Section 552. 352 of the Texas Government Code, and Section 37. 10 of the Texas Penal Code. Ø SBEC may take any of the above action if a educator fails to cooperate with TEA in an investigation

Active Monitoring during test administrations is the responsibility of the test administrator, the campus Active Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include: – Working on the computer, using cell phones, or checking email – Reading a book, magazine, or newspaper – Grading papers or working on lesson plans – Leaving the room without a trained substitute test administrator in the room – Leaving students unattended during meals or breaks

Secure TELPAS Information Ø Content of the online reading test is secure and confidentiality Secure TELPAS Information Ø Content of the online reading test is secure and confidentiality must be maintained Ø Student Test Tickets are to be kept secure Ø All student data in the TELPAS system or entered into the system is confidential Ø Passwords and user IDs are secure and should be kept confidential. DO NOT SHARE! Ø Student Writing Collections and ratings are secure materials Ø All student scratch paper must be collected and destroyed after the completion of the test

Secure TELPAS Information Ø There is no collaboration allowed during the calibration sets Ø Secure TELPAS Information Ø There is no collaboration allowed during the calibration sets Ø Scratch paper and/or notes must be collected and destroyed after the completion of each calibration set Ø Sign in sheets must be collected and turned in as part of the Required Documentation for TELPAS

BEFORE Testing Ø Emphasize the importance of reading all manuals and attending training Ø BEFORE Testing Ø Emphasize the importance of reading all manuals and attending training Ø Account for all test material Ø Designate an area with limited access to store testing materials (includes collections and tickets) Ø Verify the accuracy of student information Ø Verify testing requirements for students receiving accommodations Ø Verify the accuracy of test exclusions and exceptions

DURING Testing Ø Ensure each student receives the correct assessment level and testing ticket DURING Testing Ø Ensure each student receives the correct assessment level and testing ticket Ø Emphasize and verify active monitoring (test monitoring logs) Ø Ensure only trained test administrators are allowed to serve as relief personnel Ø Ensure all testing personnel understand that they may NOT: - provide assistance - view the tests without authorization - discuss confidential student information - check for strategies

AFTER Testing Ø No unauthorized viewing (only TEA may permit) Ø No scoring of AFTER Testing Ø No unauthorized viewing (only TEA may permit) Ø No scoring of student responses Ø Shred student test tickets, scratch paper or reference material that has been written on Ø No discussion of confidential student information Ø Account for all test materials Ø Ensure an answer document has been submitted for all students that tested Ø Ensure all transcriptions from paper to online are to the correct student and complete

Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities The following are viewed as a “procedural” irregularity - improper accounting of secure materials - eligibility error - monitoring error - accommodation error - test procedural error

Testing Irregularities Serious Examples Directly or indirectly assisting students with responses to test questions Testing Irregularities Serious Examples Directly or indirectly assisting students with responses to test questions Tampering with student responses Viewing secure content unless specifically authorized Discussing or disclosing secure test content or student responses Formally or informally scoring student tests Duplicating or recording test content Falsifying TELPAS holistic ratings or STAAR Alternate 2 student responses Fraudulently exempting or preventing a student from participating in the administration of a required state assessment Receiving or providing unallowable assistance during the TELPAS calibration activities Encouraging or assisting an individual to engage in the conduct described above 8 Failing to report to an appropriate authority any of the above 1 o 9 t D M CC O- 2 O-

Top Ten Testing Irregularities 1. Students who were required to test were not tested Top Ten Testing Irregularities 1. Students who were required to test were not tested 2. A student was provided an accommodation or a test version that was not eligible 3. A student was given the wrong answer document 4. Secure material (including secure test administration manuals) was left unattended 5. Students were left unattended in the testing environment 6. Student was allowed to leave testing environment without filling in bubbles on an answer document 7. Failure to report a suspected violation 8. A paraprofessional was allowed to relieve a test administrator 9. A student worked on the previous day’s test and changed answers 10. Directly or indirectly assisting students with responses to test questions

Reporting Irregularities Remain calm and contact the CTCs will obtain the facts, secure any Reporting Irregularities Remain calm and contact the CTCs will obtain the facts, secure any evidence and determine the necessary steps Statements must be typed, dated and signed Include a Plan of Action. Refer to District Plan of Action A test irregularity is reported to you Assess the situation, investigate and contact the DTC If the irregularity is ruled an incident obtain statements, fill out incident form and submit both to the DTC Follow up with an action plan to correct the error Keep a copy of the incident form and statements in your testing binder Do not discuss with anyone until cleared by the DTC CTCs will scan statements and incident form to the DTC by the end of the day the incident occurred Testing binders are kept on campus for 5 years and are TEA auditable

Reporting & Documentation If You become aware of any irregularities, the CTC must contact Reporting & Documentation If You become aware of any irregularities, the CTC must contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required: ü Incident report including a plan of action (local form and district plan of action) ü Signed statement(s) from individual(s) involved (typed, printed and signed name, role during testing, and dated) ü Statements will not include names or IDs of students ü The local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

Security Oaths Ø TEA requires that everyone be trained and sign a security oath Security Oaths Ø TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test Ø A person who has several roles during TELPAS testing must sign all oaths that apply to their role(s) (Test Administrator, Rater, Verifier, etc) Ø The ability to view a test booklet for transcribing requires additional training and completion of the addition information on the oath

Security Oaths Ø Test Administrator- signed after training and prior to administrating the test Security Oaths Ø Test Administrator- signed after training and prior to administrating the test Ø TELPAS oaths- signed on the appropriate campus if applicable for each role

Security Oaths Initial each line Sign and clearly print name DO NOT WRITE IN Security Oaths Initial each line Sign and clearly print name DO NOT WRITE IN THIS BOX This will be where you sign when all testing is done for the year

What is TELPAS? The Texas English Language Proficiency Assessment System assesses all students who What is TELPAS? The Texas English Language Proficiency Assessment System assesses all students who are identified as LEP (including parent denials) for language proficiency in the domains of reading, writing, listening and speaking K-1 2 -12 Reading Holistically rated observational assessments Multiple choice online reading test Writing Holistically rated observational assessments Holistically rated student writing collections Listening Holistically rated observational assessments Speaking Holistically rated observational assessments

The Testing Window Writing Collections & Holistic Rating Window Activity February 13 – Feb The Testing Window Writing Collections & Holistic Rating Window Activity February 13 – Feb 28 Teachers COLLECT writing samples March 1 – March 3 Verifiers VERIFY writing collections March 6 – March 22 Raters RATE writing collections and other domains (Reading for K-1, Listening & Speaking)

The Testing Window Online Reading 2 nd-12 th grade students only When Who March The Testing Window Online Reading 2 nd-12 th grade students only When Who March 6 – March 31 All March 7 – March 31 Make-ups

Who tests? ALL students K-12 who are identified as LEP including parent denials are Who tests? ALL students K-12 who are identified as LEP including parent denials are required to participate in TELPAS Exceptions: Ø ARDCs in conjunction with LPACs may determine that a student receiving Special Education services should not be tested in one or more domain of TELPAS. Participation should be considered on a domain by domain basis. Ø Students who enroll on or after March 6 will only take the online reading test (contact the Testing Office for confirmation if test is needed)

Deadlines LEP & Special Education Students Ø The ARDC and LPAC committee meet TOGETHER Deadlines LEP & Special Education Students Ø The ARDC and LPAC committee meet TOGETHER to determine testing for students (domain by domain) Ø Decisions must be documented and communicated to the CTC Ø E 11 Deadline is February 10, 2017 Ø NO BLANKET EXEMPTIONS Campus Test Plan Ø Due on February 10, 2017 to [email protected] net Ø TELPAS Test Plan Template is on the Testing Dept. website

CTC Responsibilities Ø Read and adhere to all manuals Ø Attend required coordinator training CTC Responsibilities Ø Read and adhere to all manuals Ø Attend required coordinator training sessions Ø CTC and campus principal are responsible for test security and confidentiality on the campus Ø Supervise and actively monitor testing Ø Be the campus contact for all questions about testing Ø Report testing irregularities and security violations immediately to the district testing coordinator Ø Compile required documentation and turn in to testing office

CTC Responsibilities Ø Identify and train a writing collection verifier(s) Ø Identify and train CTC Responsibilities Ø Identify and train a writing collection verifier(s) Ø Identify and train Raters Ø Identify and train Online Test Administrators Ø Ensure computers are working, headsets are available for teacher calibration sessions Ø Ensure that all students are identified and tested Ø Oversee the implementation of validity and reliability Ø Coordinate collaborations of inputting student ratings

CTC Responsibilities for Training Raters Ø Identify Raters and the type of online training CTC Responsibilities for Training Raters Ø Identify Raters and the type of online training they need to complete and for which grade cluster Ø Ensure Raters understand the importance of being properly trained on the holistic rating process Ø Ensure Raters have obtained access to the online training site for TELPAS http: //www. pearsononlinetesting. com/tx/TELPAS/ratertraining/ Ø Monitor that all Raters complete their training requirements and calibration is completed in a monitored session

Rater Training Checklist Rater Training Checklist

Proficiency Level Descriptors Ø See page 31 of your rater manual for PLDs Ø Proficiency Level Descriptors Ø See page 31 of your rater manual for PLDs Ø PLDs are based on cluster and domain

Rater Responsibilities Ø Attend training on administrative procedures Ø Obtain access to online training Rater Responsibilities Ø Attend training on administrative procedures Ø Obtain access to online training site for TELPAS Ø Complete holistic rating training requirements (online calibration sets) Ø Print Certificate of Completion and turn in to CTC Ø Assemble and verify student writing collections

Rater Responsibilities Ø Rate writing collection and the listening & speaking domains Ø Complete Rater Responsibilities Ø Rate writing collection and the listening & speaking domains Ø Complete required documentation Ø Maintain security and confidentiality of student writing collections and ratings Ø Collaborate with CTC to input student ratings Ø Report test irregularities Ø Sign all oaths

Rater Credentials Ø Must have student on spring roster during the assessment window (train Rater Credentials Ø Must have student on spring roster during the assessment window (train PE or Fine Arts teacher as a backup rater) Ø Be knowledgeable about the student’s English language ability in instructional and informal settings Ø Be trained in the rating process Ø Complete online rating calibration set with at least a 70% (K-1) or 67% (2 -12) Ø Rate students even if both calibration sets have not been successfully completed Page 9 in Rater Manual

Online Training- Raters New Raters ØTeacher has never been a rater, is new to Online Training- Raters New Raters ØTeacher has never been a rater, is new to a grade cluster, has not successfully calibrated within the last 3 years (must have certificate) ØMust complete Online Basic Training Course for the appropriate grade cluster (K-1 or 2 -12) ØOnline Basic Training Course window opens January 30 ØMust successfully complete the Online Calibration Activities (opens February 13) ØPassing standards: 70% (K-1) or 67% (2 -12)

Online Training- Raters Returning Raters ØRaters who have successfully calibrated in the appropriate grade Online Training- Raters Returning Raters ØRaters who have successfully calibrated in the appropriate grade cluster within the last 3 years (must have certificate) ØMust successfully complete the Online Calibration Activities (opens February 13) ØPassing standards: 70% (K-1) or 67% (2 -12)

Online Training- Raters http: //www. Texas. Assessment. com/TELPAS Training. Center All Raters must create Online Training- Raters http: //www. Texas. Assessment. com/TELPAS Training. Center All Raters must create an account each year

Online Training- Raters KEYWORD: Online Training- Raters KEYWORD:

Online Training- Raters You must click on the link, read and agree to the Online Training- Raters You must click on the link, read and agree to the terms of the agreement in order to proceed

Online Training- Raters Online Training- Raters

Calibration for Raters Ø All Raters must successfully complete a calibration set Ø There Calibration for Raters Ø All Raters must successfully complete a calibration set Ø There are only 2 opportunities Ø Calibration must be completed in a monitored session Ø Calibration typically takes 1 -2 hours Ø Raters must print and turn in completion certificates from the Scoring Summary tab

Planning Calibration Sessions Ø A trained proctor must actively monitor each session Ø Sign Planning Calibration Sessions Ø A trained proctor must actively monitor each session Ø Sign In sheets will be required Ø A daily passcode must be used for raters to access the calibration set Ø Raters must complete a calibration set once it has started You may start your Calibration.

Planning Calibration Sessions Ø Raters are allowed to use their TELPAS Rater Manual and/or Planning Calibration Sessions Ø Raters are allowed to use their TELPAS Rater Manual and/or a copy of the PLDs Ø Raters will need headsets Ø Scratch paper may also be used but must be turned in and destroyed after the session Ø There is NO collaboration allowed during the calibration sessions Ø Campuses must plan multiple calibration sessions in case raters need the 2 nd opportunity Ø Supplemental support is available upon request from the ELL department

Assembling the Writing Collection Ø K-12 th teachers will collect writing samples during the Assembling the Writing Collection Ø K-12 th teachers will collect writing samples during the window and turn in to the CTC Ø Writing collections and ratings are considered to be secure materials Ø Writing Sample Collection window is February 13 – February 28 Ø All Writing Sample Collections must be returned to the CTC by February 28 Ø Must follow the guidelines for collecting writing samples

Writing Collection Ø Raters assemble a collection of each student’s writing from a variety Writing Collection Ø Raters assemble a collection of each student’s writing from a variety of content areas Ø A rater bases a student’s English writing proficiency rating solely on the content of their writing collection

Writing Samples TELPAS writing samples should be taken from authentic classroom activities grounded in Writing Samples TELPAS writing samples should be taken from authentic classroom activities grounded in content area TEKS ELPS

Goal in Assembling Writing Collections To make sure the collections portray the students’ overall Goal in Assembling Writing Collections To make sure the collections portray the students’ overall English language writing proficiency

Writing Collection Ø At least 5 writing samples (District requirement 3 writing samples for Writing Collection Ø At least 5 writing samples (District requirement 3 writing samples for K -1) At least 1 narrative about a past event At least 2 academic samples from math, science, or social studies Ø Samples must include the student name and date Ø Cover sheet must be used and stapled to each writing collection. Raters must initial the Verification Checklist

Writing Collection Ø Samples may be typed, but spell and grammar check must be Writing Collection Ø Samples may be typed, but spell and grammar check must be disabled Ø May be a “clean” photocopy from a journal Ø Must only be collected during the window Ø Samples may not have any grading and/or peer editing

Some Eligible Types of Writing Ø Descriptive writing on a familiar topic Ø Writing Some Eligible Types of Writing Ø Descriptive writing on a familiar topic Ø Writing about a familiar process Ø Writing that elicits the use of past tense Ø Personal narratives and reflective pieces Ø Expository and other extended writing from language arts classes Ø Expository or procedural writing from science, math, and social studies classes

Papers Not to Include Ø Papers containing copied language Ø Papers in which student Papers Not to Include Ø Papers containing copied language Ø Papers in which student relies heavily on resources (dictionary, thesaurus, etc. ) Ø Papers showing teacher comments and corrections Ø Worksheets and question-answer assignments Ø Papers that have been polished with help from peers or teachers Ø Papers written primarily in student’s native language Ø Papers that are brief, incomplete, or rushed

Building Collections Ø Strive to gather more than 5 writing samples for each student. Building Collections Ø Strive to gather more than 5 writing samples for each student. Ø Choose at least 5 samples that meet the criteria and do the best job of portraying the student’s current proficiency level.

Building Collections Ø Collections should contain some papers in which students showcase English they Building Collections Ø Collections should contain some papers in which students showcase English they know and feel comfortable using. “Comfort zone” writing is especially important for students at lower proficiency levels. Ø Collections should also include papers in which students are stretched and pushed beyond their comfort zone so the collection shows that a student has not yet reached the next level (the student is beginning but not yet intermediate, intermediate but not yet advanced, advanced but not yet advanced high).

Building Collections Ø The papers you assemble need to help you determine and justify Building Collections Ø The papers you assemble need to help you determine and justify your ratings. They must give you evidence to say, “I know the student is at least at X proficiency level because of these characteristics in his or her writing. I know the student is not yet at the next proficiency level because of these other characteristics in his or her writing. ” Reminder: The characteristics you consider must come from the PLDs.

Tips Ø Build writing collections that have a balance of writing from language arts Tips Ø Build writing collections that have a balance of writing from language arts and other core content areas Ø Collections should show what the student knows and can do as well as what the student struggles with in second language acquisition Ø Remember, build the collections to portray the student’s overall ability to communicate in writing in English

Verifier Responsibilities Ø Attend training on administrative procedures Ø Obtain access to TELPAS Online Verifier Responsibilities Ø Attend training on administrative procedures Ø Obtain access to TELPAS Online Training Center Ø Complete online training “Assembling and Verifying Writing Collections” and print certificate of completion Ø Verify student writing collections in accordance with the checklist Ø Sign Oath Ø Verifier cannot be a TELPAS Rater or the CTC

Online Training- Verifiers need to create an account in the TELPAS Online Training Center Online Training- Verifiers need to create an account in the TELPAS Online Training Center http: //www. pearsononlinetesting. com/tx/TELPAS/ratertraining/

Verifying the Writing Collection Ø Verifiers ensure that the writing collections meet all of Verifying the Writing Collection Ø Verifiers ensure that the writing collections meet all of the criteria based on the Verification Checklist by initialing each item Ø Verifiers sign the bottom of checklist then return the collection to the CTC Ø Writing Collections are secure materials Ø Verification Window is March 1 - March 3

Verifying the Writing Collection The checklist ensures that each collection : Ø At least Verifying the Writing Collection The checklist ensures that each collection : Ø At least 5 usable writing samples Ø At least one using past tense and at least two academic samples (from math, science or social studies) Ø Has student’s full name and is not dated before Ø February 13, 2017 Ø No teacher corrections Ø No worksheets or question-answer assignments Ø Written primarily in English

Cover Sheet Spring 2017 Cover Sheet must be attached to each Writing Collection Rater Cover Sheet Spring 2017 Cover Sheet must be attached to each Writing Collection Rater initials each box while collecting writing samples Spring 2017 Verifier initials each box during verification window FRONT BACK

Rating Students Ø Raters should review pages 22 -30 in Rater Manual prior to Rating Students Ø Raters should review pages 22 -30 in Rater Manual prior to rating students in each domain (writing, listening, speaking) Ø CTCs will return the Writing Collection to the Raters during the Rating Window March 6 – March 22 Ø Raters must use the District required Rating Roster form to indicate the student’s rating Ø While rating students, Raters must refer to the PLDs (Proficiency Level Descriptors) pages 31 -35 in Rater Manual Ø Rating Roster must be signed by Rater, Additional Rater (if needed) Teacher Collaborator(s) and Campus Principal Ø All student ratings and Writing Collections must be returned to the CTC by March 22

Rating Roster An Additional Rater is required if the Rater did not pass the Rating Roster An Additional Rater is required if the Rater did not pass the Calibration set with at least a 70% (K-1) or 67% (2 -12) after the 2 nd attempt There must be teacher collaboration on ratings as part of the Validity & Reliability process

Validity and Reliability Ø TEA requires districts to implement one or more rating support Validity and Reliability Ø TEA requires districts to implement one or more rating support and verification procedures for every campus with TELPAS-rated students Ø SAISD has developed a TELPAS validity and reliability plan that meets TEA requirements Ø Campus testing coordinators will submit required documents to the DTC by the deadline, in order to comply with the district validity and reliability plan Ø An internal audit will be conducted by the DTC in conjunction with the ELL Department

SAISD TELPAS Validity and Reliability Procedures • For listening and speaking domains – grades SAISD TELPAS Validity and Reliability Procedures • For listening and speaking domains – grades K-12: Raters, using the PLDs, will collaborate with other teachers of the students in confirming the student’s rating. The collaborator(s) will sign the TELPAS Rating Roster for each child • For writing– grades 2 -12: 5% of all writing collections will be randomly pulled for assembly verification by the campus testing coordinator

Validity & Reliability Form Validity & Reliability Form

Principal Responsibilities The campus principal has full oversight of the test administration to include Principal Responsibilities The campus principal has full oversight of the test administration to include but not limited to campus logistics, scheduling, training, security & confidentiality. The principal plays a key role in ensuring holistic rating accuracy by reviewing and signing each rater’s Student Rating Roster prior to the final verification of student data. For more details on principal responsibilities see the DCCM, Security Supplement and the test administration manuals

Enter Ratings Ø CTCs must create Rating Entry Groups in order to enter ratings Enter Ratings Ø CTCs must create Rating Entry Groups in order to enter ratings for students (page 36 in Rater Manual) Ø Ratings are entered into PAN Ø CTCs and the rater will collaborate to enter ratings Ratings must be entered in PAN for each domain* LEVEL RATINGS Beginning B Intermediate I Advanced A Advanced High H *only K-1 will have ratings for the reading domain

Enter Ratings One of the following codes must be used, if a student is Enter Ratings One of the following codes must be used, if a student is NOT rated in a domain Code E What it Means Information Extenuating Circumstance Documentation of the reason must be maintained on campus Decision is made student by student and domain by domain X ARD Decision *decision for a student not to participate in all 4 domains should be rare

Administering the Online Reading Test Administering the Online Reading Test

TELPAS Reading Ø TELPAS Reading is an online assessment Ø Administered to all LEP TELPAS Reading Ø TELPAS Reading is an online assessment Ø Administered to all LEP students 2 nd-12 th (including denials) Ø No test booklets or answer documents (unless there is a special circumstance- must request through the Testing Office) Ø All students must be tested within the testing window Ø Optional TELPAS Lab is available to set up online reading sessions (February 6 -9)

Reading Test Window WHO WHEN Grades 2 -12 March 6 -31 Make ups March Reading Test Window WHO WHEN Grades 2 -12 March 6 -31 Make ups March 7 -31 April 3 - April 4 CTCs must ensure all ratings, demographic information (including Years in US Schools), special circumstance information and score codes have been entered

TELPAS Reading Make-Ups Ø All students must be assessed within the assessment window Ø TELPAS Reading Make-Ups Ø All students must be assessed within the assessment window Ø If a student is absent the day you have them scheduled to take TELPAS reading ensure that they make-up the assessment within the TELPAS window Ø The TEA expectation is that we test every eligible student within the TELPAS assessment window

Preparing for the Test Ø Ensure students participate in the TELPAS tutorial Ø Train Preparing for the Test Ø Ensure students participate in the TELPAS tutorial Ø Train online test administrators by March 3 Ø Create online test sessions and assign students to sessions in PAN (optional TELPAS Lab training on February 6 -9) Ø Print Student Test Tickets (secure material)

Tutorials to Prepare Students for online TELPAS Ø Students are required to have seen Tutorials to Prepare Students for online TELPAS Ø Students are required to have seen and complete a tutorial prior to testing (not the day of testing) Ø Tutorials are about how to use the online interface functions not necessary the type of test questions Ø Keep a student roster for documentation of the tutorials

TELPAS Reading Training Ø Reading Test Administrators must be trained and sign their specific TELPAS Reading Training Ø Reading Test Administrators must be trained and sign their specific oath Ø Test administrator MUST read the TELPAS Reading Test Administrator Manual Ø Test administrators must be trained by March 3

Reading Test Administrator Responsibilities Ø Guide students through starting the online test Ø Maintain Reading Test Administrator Responsibilities Ø Guide students through starting the online test Ø Maintain test security and confidentiality Ø Manage breaks /interruptions Ø Attend training and sign oath Ø Ensure proper test procedures Ø Start & monitor test sessions Ø Read manual and be familiar with test directions Ø Reading Test Administrator can be: – Rater – Certified Teacher

Testing Environment Ø At least one trained administrator for every 30 students Ø Computer Testing Environment Ø At least one trained administrator for every 30 students Ø Computer monitors prepared to discourage students from viewing each other’s monitor Ø Bulletin boards and instructional displays that might aid students during testing must be removed or covered Ø The testing room should be quiet, well lighted, comfortable, with enough space to work Ø “Testing-Do Not Disturb” sign must Ø be posted Ø TAs must actively monitor

Testing Procedures Ø Seating chart is completed to include students’ names, locations, and test Testing Procedures Ø Seating chart is completed to include students’ names, locations, and test administrator information Ø The test is untimed Ø Work stations are cleared of books and other materials Ø Student MUST remain seated and no talking while testing Ø Each student must be allowed to work at his or her individual speed Ø NO reference materials are allowed

Testing Procedures Ø Allowed to use scratch paper, but all scratch paper must be Testing Procedures Ø Allowed to use scratch paper, but all scratch paper must be turned in to the CTC after testing Ø Active monitoring during the test session Ø After students have finished, they may read or leave the room Ø BEFORE allowing a student to leave, the test administrator must ensure the student’s test is in “Submitted” status Ø IMMEDIATELY after testing, turn in all test materials and sign the bottom portion of the reading test administrator oath

Student Test Tickets Ø Generate and print Student Test Tickets Ø Go to the Student Test Tickets Ø Generate and print Student Test Tickets Ø Go to the Students in Session screen Ø Open the Download Resources menu and select Student Test Tickets

Starting a Test Ø A test session MUST be started before any students can Starting a Test Ø A test session MUST be started before any students can log in to Test. Nav and begin the test. Ø A test session does not start until the TEST ADMINISTRATOR clicks the Start button on the Students in Session screen.

Launching the Test Ø Login to computers using the testing login Ø Before students Launching the Test Ø Login to computers using the testing login Ø Before students can begin the test, Test. Nav must be launched on each student’s computer Ø The student’s login ID and test code found on each Student Test Ticket MUST be entered by the student Ø Directions for test administrations start on page 31

Monitoring Sessions TELPAS Reading Manual page 23 Monitoring Sessions TELPAS Reading Manual page 23

Resuming a Student’s Test Ø If a student exits Test. Nav--– Return to Students Resuming a Student’s Test Ø If a student exits Test. Nav--– Return to Students in Session screen and select the checkbox next to that student’s name – A resume checkbox is only available if that student’s status is Started, Exited, or Resume – Click the Resume Test button to resume all students you checked – Students launch Test. Nav and login using same Login ID and code from Test Tickets TELPAS Reading Manual page 24

Stopping a Session Ø Ensure each student’s status is Completed or Marked Complete on Stopping a Session Ø Ensure each student’s status is Completed or Marked Complete on the Session Details screen Ø Click the Stop button to stop the test session Ø Call us if you have questions/concerns TELPAS Reading Manual page 25

Verify Score Codes Ø Once students click Final Submit the test defaults to scored Verify Score Codes Ø Once students click Final Submit the test defaults to scored Ø Codes below are for non-tested students as needed Absent Student was absent throughout the entire testing window (should be rare) X ARD Decision Student does not participate in reading test based on the disability and was determined by the ARDC in conjunction with the LPAC O Other Student experienced illness or a testing irregularity during testing A

Testing Accommodations • Refer to the TELPAS Reading manual, CTC is responsible for ensuring Testing Accommodations • Refer to the TELPAS Reading manual, CTC is responsible for ensuring accommodations are marked GA General Accommodation LP Large Print XD Extra Day

TELPAS Extenuating Circumstances Ø Information on page T-29 of the 2017 District and Campus TELPAS Extenuating Circumstances Ø Information on page T-29 of the 2017 District and Campus Coordinator Manual Ø Required to be submitted for ELLs in grades 1– 12 with special circumstances that have extenuating needs

Extenuating Circumstance Unschooled Asylees/Refugees ØLack literacy skills in first language and basic subject-matter knowledge Extenuating Circumstance Unschooled Asylees/Refugees ØLack literacy skills in first language and basic subject-matter knowledge and skills ØMay also lack basic social skills and may have experienced trauma as a result of previous circumstances ØThis information is necessary to exclude eligible students’ STAAR results from state accountability ratings and will NOT be gathered during STAAR data collection

Extenuating Circumstance Students With Interrupted Formal Schooling (SIFE) ØAttend school in the U. S. Extenuating Circumstance Students With Interrupted Formal Schooling (SIFE) ØAttend school in the U. S. , withdraw and leave the U. S. for a period of time, and return to the U. S. ØGaps in schooling (in the U. S) significantly affect growth in English and learning of subject matter ØOnce coded as a SIFE always coded as SIFE

Verify Years in U. S. Schools Ø Start with grade 1 Ø Follow 60 Verify Years in U. S. Schools Ø Start with grade 1 Ø Follow 60 Day Rule- ELLs enrolled for 60 consecutive days in a school year for that school year count as one year in the calculation of years in US Schools. Therefore, ELL students enrolling within the last 60 school days of a year will be considered to be in their first year for the following year. Ø Years in U. S. schools are important because they are used to determine accountability performance requirements for AYP and the Progress Measurement Ø CTC is responsible for ensuring that years in US schools has been correctly entered

Required Documentation Ø Binder contents will be kept for 5 years Ø All documentation Required Documentation Ø Binder contents will be kept for 5 years Ø All documentation is auditable Ø Keep documents in the same order of the checklist

Unique Situations Ø Newly enrolled LEP student: Ø If LEP from another Texas school Unique Situations Ø Newly enrolled LEP student: Ø If LEP from another Texas school they are LEP Ø If newly enrolled, student is not LEP until the LPAC has been held Ø A student that enrolls during the reading window must be registered in PAN by the campus and added to the test session. Contact Testing Department to confirm that the student needs to test Ø Students that un-enroll during the window, that have not tested, must be removed from the reading test session (contact Testing Dept)

Campus Procedures for Testing Days Campus Procedures for Testing Days

Input Campus Specific Testing Procedures Here Include things such as: Ø Breakfast in the Input Campus Specific Testing Procedures Here Include things such as: Ø Breakfast in the classroom procedures Ø Check out/check in location and time Ø Lunch schedule Ø Testing schedules (to include student make-ups)

Contact the CTC if you have any questions Contact the CTC if you have any questions