Sustainable Range Program (SRP) Support Contract
SRP Support Contract • Firm-fixed price with a base year and 4 option years for a 5 year Period of Performance • DAMO-TRS sponsored contract instrument • TPIO-Live serves as the COR and administers the contract for DAMO-TRS • Two contracts awarded on 16 Apr 04 – CALIBRE W 911 S 0 -04 D-0002 and Parsons W 911 S 0 -04 -D-0003 • Performance Work Statement (PWS)s are competed between the two primes • Logical follow-on efforts do NOT have to be re-competed
SRP Support Contract (con’t) • Annual ceiling approximately $40 M for a total ceiling around $200 M • Contracting Office is the Northern Region Contracting Center (NRCC), Fort Eustis, VA) • All PWS packages must be UNCLASSIFIED • No pass thru fees • Labor rates have G&A built in • MIPRs can be faxed to ATSC/RMD-Robert Randall, (757) 8785235 DSN 826
Intended CONUS Users – – – – HQDA Army Training Support Center (ATSC) Army Environmental Center (AEC) MACOMs Installation Management Agency (IMA) IMA Regions
Task Areas-The SRP Contract provides for both ranges and training land support • Integrated Training Area Management (ITAM): • • Sustainable Range Awareness (SRA) Training Requirements Integration (TRI) Range and Training Land Assessment (RTLA) Land Rehabilitation and Maintenance (LRAM) • Maneuver Area Maintenance • Geographic Information System (GIS) • Encroachment Mitigation • Army Training and Testing Area Carrying Capacity (ATTACC) • Land Acquisition Planning • Range Safety • Range Operations & Maintenance • Range Sustainability • Munitions Management • Targetry Operations & Maintenance • Cost Analysis • Management Analysis • UXO Ordnance Location, Clean-Up & Disposal • Automated Tools Creation/Support & Information Technology Support
Basis of Award • Technically acceptable/low cost – used normally for work which is not complex and technical and performance risks are minimal; proposals are reviewed to determine if they meet or exceed the requirements; if yes, then award is based on lowest cost • Best Value – entails making tradeoffs where a higher cost proposal offers a technically superior supply or service; must identify evaluation factors; such as, past performance, program management support, cost/price information, etc.
SRP Support Contract Process • Requesting activity develops the PWS (scope of work), Independent Government Cost Estimate (IGCE), and sole source justification, if required (Allow yourself approximately 20 days for preparation) • PWS and IGCE are sent to TPIO-Live where it undergoes an extensive review to determine if the PWS is within the scope of the umbrella contract and conforms to FAR and NRCC rules and regulations (Approximately 5 days) • Any changes required are coordinated with the PWS Technical Point of Contact (TPOC) • Requesting activity prepares a MIPR, identifying funds to support PWS, and sends to ATSC, Budget Division • NRCC sends Request for Proposal (RFP) to both primes (Allow primes 14 working days to submit proposal)
Process (con’t) • Legal review of a PWS is no longer required, only questionable areas/tasks will require legal review, these should be minimal • Primes submit a Execution Plan (EP) and Cost Proposal to NRCC with copy furnished minus the Cost Proposal to TPIO-L • EP is reviewed by Technical Evaluation Board (TEB); (Approximately 3 days). TEB can be a formal board, (usually for highly complex, high dollar PWS) or can be an informal board (conducted via email/telephone conference) • TEB submits concerns/questions to the COR • Primes provide comments/answers back to the COR (Approximately 3 -5 days) • TEB makes recommendation for an award and provides supporting documentation (Approximately 3 days) • NRCC reviews TEB’s packet and makes award
Lessons Learned • Familiarize yourself with the contract and TPOC memorandum and immediately notify the COR if contractor is not adhering to award. • Primes, immediately notify the COR or NRCC if the Government is asking you to perform work outside the scope of your award. • Modifications can be requested as long as the work is within the scope of the PWS. Request MODs thru the COR. • If the requirement is for continued performance (base + option years), it must be stated in the PWS. • Option years do not have to be re-competed unless the scope changes dramatically.
Lessons Learned (con’t) • Understand your roles and responsibilities, if contracting is new to you, recommend attending contracting classes, for example, COR course at ALMC, Ft Lee, VA. • Once the RFP goes out, the primes can go directly to the PWS TPOC for technical questions in regard to the scope. However, the TPOC must submit all questions and answers to the COR so they can be sent out to both primes. • One Government TPOC (subject matter expert) for each PWS. • Ensure PWS is fully coordinated within your command. • NO contractor will participate in the evaluation of a PWS. • When referencing material within the PWS, make sure the reference is correct.
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