Sustainable Acquisition at the U S Department of

Sustainable Acquisition at the U. S. Department of Energy [Name of Your Organization]

Clearing Up Some Confusion § Affirmative Procurement – refers to one attribute: recycled content and sometimes biobased content § Environmentally Preferable Purchasing – refers to all potential environmental attributes in a product (biobased/recycled content, energy/water efficient, no hazardous or ozone depleting ingredients, etc. ) § Sustainable Acquisition – refers to a broader spectrum of attributes (ecological, economical, socially equitable)

Sustainable Acquisition Definition from Office of Management and Budget: Acquiring goods and services in order to create and maintain conditions: § Under which humans and nature can exist in productive harmony; and § That permits fulfilling the social, economic, and other requirements of present and future generations. Overarching Goal: Incorporate consideration of the health and environmental impacts of goods and services in the acquisition process 1

DOE Site Drivers for Sustainable Acquisition § LEGISLATION: Resource Conservation & Recovery Act (RCRA), Clean Air Act Title VI (CAA), Farm Security and Rural Investment Act (FSRIA). Energy Acts of 1992, 2005, 2007, 2009 Omnibus Appropriations Act § EXECUTIVE ORDERS: 13221, 13423 (replace EO 13101, 13123, 13134, 13148, 13149), 13514 § Memorandums of Understanding: Federal Electronics Challenge, High Performance Sustainable Buildings § Regulations: Federal Acquisition Regulation (FAR), DOE Acquisition Regulation (DEAR) “Megaclause” § DOE Orders 436. 1 (replaces 450. 1 A and 430. 2 B) and 413. 3 A § See http: //www. fedcenter. gov/sustainableacquisition-drivers for information on regulations affecting Sustainable Acquisition 1

DOE Site Drivers for Sustainable Acquisition § FAR and DEAR Sustainable Acquisition Policy is applicable to DOE Management and other On Site Contractors’ Purchasing Programs • • Clause 970. 5223 -7 for Management Contractors Clause 952. 223 -78 for other On Site Contractors § All contractors must practice sustainable acquisition § See http: //management. energy. gov/DEAR. htm for above DEAR mega clauses 1

Sustainable Acquisition Benefits § Improves employee health and performance (No offgassing from construction materials, for example) § Reduces maintenance costs (Purchase of no wax flooring, for example) § Reduces waste management costs (No haz waste costs for biobased hydraulic fluid, for example) § Reduces green house gas emissions (Recycled content products especially reduce GHGs) § Contributes to LEED points for existing buildings and new construction § Conserves nation’s, DOE’s, your site’s resources § Meets federal regulations and DOE policy § Makes good business $ense 1

Sustainable Acquisition Benefits Directly supports 8 of the 10 Strategic Sustainability Performance Plan Goals § Green House Gas reduction • Scope 1 and 2 – energy efficiency/renewable energy • Scope 3 – Site GHG inventories, products, waste-coming soon § Green building § Water use efficiency and management § Pollution prevention § Sustainable acquisition § Electronic stewardship § Department innovation 1

Sustainable Acquisition Benefits Examples of Potential Cost Savings in 2010 § Paint (latex) Recycled paint (meets commercial paint specs) $19 -$33/gal $9/gal § Toner cartridge (HP 2100/5500) Remanufactured toner cartridge $89/$269 $47 -$186 § Paper/ream (20 lb, truck-load) Recycled paper (30% pc) § Carpet (Nylon commercial grade) Biobased back/recycled face $3. 94 -$4. 38 $2. 69 -$4. 89 $35/sq yd 1

Principles of Sustainable Acquisition § Reduce purchases § Reuse products § Use life cycle information to select more sustainable products - looking at upstream and downstream impact § Ensure the site’s Environmental Management System (EMS) and Strategic Sustainability Plan incorporate sustainable acquisition as a policy and action plan for purchasing (FAR 52. 223 -5) - see audit checklist to evaluate sustainable acquisition in EMS 1

Reduce § Is the product needed? Would specifying waxless flooring eliminate the cost of wax, polish, wax remover, and staff time? Would buying laptops with docking stations eliminate purchase of desktops? § Is the product repairable rather than replaceable? Can the carpet seam be mended? § Is there an alternative? Could replacing fluorescent tubes be reduced by connecting lights to motion sensors? Be creative! Bulk supplies to minimize packaging Aggregate orders to minimize delivery costs and resulting emissions 1

Reuse § Does your site reuse products and chemicals? § Are such products available for free through materials exchanges? • DOE Complex Wide Materials • Your local materials exchange • Site office product, chemical, other materials exchange Donating Computer Equipment from Pacific NW National Lab to schools Pacific NW National Lab Office Product Exchange 1

Use Life Cycle Information to Select Sustainable Products by considering § Raw materials (renewable resource? ) § Manufacturing process (energy/water efficient? ) § Packaging (returnable? ) § Distribution/transportation (locally produced? ) § Operation (energy/water efficient? ) § Maintenance (healthy for staff? ) § Special handling (toxic? ) § Disposal (reusable or at least recyclable? ) 1

Develop Strategy # 1 Establish Priorities § Which products have a greater impact? § What is happening on the site? --survey your organization's purchasing and resulting waste § What are federal requirements and how might they contribute? § What is available (cost-effective, meets performance needs, easy to specify)? § Which products might act as catalysts (high visibility products) § Which eco-labels might be relied upon? § Is site willing to pioneer a particular technology? Start small and expand – Use Priority Products List 1

Develop Strategy #2 Assess Systems and Structure § Assess organizational structure • What is there already (automated procurement system, acquisition working group)? • What needs to be developed? § Identify mechanisms for buying sustainable products • • Credit card purchases - Statements of work Service contracts - Requests for proposal Electronic catalogs (ensure products listed are compliant) Appropriate contract language in place? § Ensure integration with EMS -- Setting goals and targets in your site's Environmental Management System (see FAR 52. 223 -5) 1

Develop Strategy #3 Assess training and information needs § Does site have resources for subject matter expert review? § Do experts exist already in some areas? § Is Sustainable Acquisition a part of all pertinent training courses and refreshed annually for • New hires • Contract Specialists • Facilities Purchasers • Procurement Specialists • P-Card holders § Is information readily accessible to all staff? 1

Develop Strategy #4 Communicate § Communicate policies to staff and suppliers § Share experience and best practices with other sites § Consider pilot projects § Communicate successes (and lessons learned…) 1

Develop Strategy #5 Give Recognition § Establish Sustainable Acquisition Pat-onthe-Back Awards § Nominate your staff for DOE-HQ Sustainable Acquisition award and compete for Green. Gov Awards § Create incentives 1

Develop Strategy # 6 Assess and Improve Program § Are there gaps between the Environmental Management Program and the Sustainable Acquisition Program? § Are there gaps between the Sustainable Acquisition Program and actual practice? § Is there a tracking and reporting system in place to identify the gaps? § Is there an improvement process in place to implement what is learned from the gap identification? Success will come with constant evaluation and correction! 1

ADDITIONAL STRATEGIES TO CONSIDER 1

Work with Vendors § Ask Vendors to identify specific products that meet your criteria--use DOE Priority Products list § Ask for percentage of biobased/recycled content, not just yes or no § Ask for demonstration of vendor’s products and quality assurance program § Verify products meet all other national standards (ANSI, ASTM) for commercial products § Ask for free products to test § Ask for free training on how to install and use products § Set up closed loop contracts for carpet, cartridges, ceiling tiles, concrete, etc. 1

Join Forces to Push Prices Down § Take advantage of Centralized Purchasing – Bulk purchasing prices § Take advantage of Decentralized Purchasing – Preferred Customer Agreements leverage same advantage § Compare prices with other DOE sites at quarterly teleconferences or request DOE-HQ conduct price comparison of specific products § Check out Integrated Contractor Purchasing Team Blanket Ordering Agreements (https: //icpt. llnl. gov/) 1

Federal Requirements Contract Actions Product Categories Reporting Resources 1

Contract Actions Under EO 13514, 95% of contract actions must specify sustainable acquisition requirements: § Biobased content (Farm Security and Rural Investment Act) § Recycled content (Resource Conservation and Recovery Act) § Alternative fuels/vehicles (Energy Acts of 1992, 2005, 2007) § Electronic Stewardship (EOs 13423 & 13514, MOU) § Energy & water efficient (Energy Acts of 1992, 2005, 2007) Non-ozone depleting substances (Clean Air Act Title VI) § Sustainable buildings (EO 13423/Memo of Understanding) § Other environmentally preferable (reduced toxic/hazardous chemicals) attributes 1

Contract Actions Categories for Fiscal Year 2011 § DOE sites must review and report on new contract actions in the following categories: • Construction contracts (major, minor, renovation, repair) • Custodial service contracts (contracts for products or services, depending on how site custodial services are provided) § Additional categories will be added in future years based on opportunity for sustainable acquisition: cafeteria, hospitality, information technology, landscaping, maintenance, meetings/conferences, office, vehicle fleets § Only the contract, not each purchase made on the contract, should be reported 1

Contract Actions Can I rely on a statistically valid sample? § Yes, but only if necessary and a statistically valid sample is possible. § Statistically valid is case by case determination: • Consider: is the total large enough, can we do a random selection, and will that selection yield a representative sample? • Consider reviewing all contracts in a particular quarter only, provided that quarter is representative of all four. • Describe approach taken 1

Contract Actions What should be included in the contract for it to be counted as compliant? § All pertinent opportunities for sustainable acquisition must be captured § Example: if the construction contract includes replacement of light fixtures, partitions, and painting, the terms specified should include ENERGY STAR fixtures, recycled content partitions, and low VOC remanufactured paint § Perfection is often unrealistic: focus first on the DOE Priority Products and include other designated products to the extent pertinent 1

Contract Actions Does this review only cover contracts issued in the fiscal year? § Yes. DOE sites should review new contracts awarded during the relevant fiscal year for compliance with the sustainable acquisition requirements. § This would include existing multi-year contracts with options that are renewed during that fiscal year. § This also applies to contract modifications, provided the modification itself involves new work and offers opportunities for sustainable acquisition. 1

Contract Actions Additional Considerations: Corrective Action § Use opportunity for a thorough review and implementation of corrective actions § Corrective actions may involve • Developing new contract terms • Additional training • Adjustments to software and contract writing systems 1

Contract Actions What will Headquarters do with this data after I submit it? § Multiple uses possible. Examples include: • Assist with developing DOE Strategic Sustainability Performance Plan (SSPP) • Scorecard reporting to the Office of Management and Budget (OMB) • Opportunity for recognition through DOE’s new sustainable acquisition recognition program • Inform assistance and training efforts 1

Product Categories • Designated Products – Require Preference in all Purchases • Priority Products – Products with Potential for Impact at DOE sites • Cross Cutting 1

Designated Products Require Preference in all Purchases 1

Benefits of Designated Products § Alternative Fuels/Vehicles – Reduce petroleum use § Biobased – Reduce petroleum use and have potential to displace hazardous chemicals § ENERGY STAR/FEMP – Help meet energy intensity goals (3% § annually, 30% FY 15 with FY 2003 baseline year) EPEAT – Reduce heavy metals; encourage reduced quantity of material; encourage biobased and recycled content; encourage design for longevity, reuse, take back; meet ENERGY STAR requirements § Recycled – Reduce green house gas emissions, enhance recycling § § markets which reduce site disposal costs SNAP – Reduce ozone depletion Water Efficient – Help meet water intensity goals (2% annually, 26% FY 20 baseline year FY 2007) & landscape water consumption goals (2% annually, 20% FY 20 baseline year FY 2010) 1

Designated Biobased Product Categories Defined by USDA § Lubricants § Adhesives § Miscellaneous § Carpet/Fibers § Cleaners/Solvents§ Packaging § Paint/Coatings § Construction Materials § Papers § Fuel Additives § Plastics § Inks § Sealants § Landscaping § Sorbents DOE Sites are required to give preference to the above http: //www. biopreferred. gov/Designation. Item. List. aspx? SMSESSION=NO Biobased Hydraulic Fluid in stationary Equipment at Princeton Plasma Physics Lab 1

Designated Recycled Product Categories Defined by EPA § Construction § Custodial supplies § Landscaping § Office § Park/Recreation § Transportation § Vehicular § Miscellaneous DOE Sites are required to give preference to the above http: //www. epa. gov/epawaste/conserve/tools/cpg/prod ucts/index. htm 1

Exceptions to Purchasing Requirements for Biobased and Recycled Content Products § Cost, availability, performance = CAP § NO exceptions for paper § If unavoidable conflict, recycled content takes precedence over biobased content § Maintain record of justification for any products not meeting specifications § Justification template available on DOE Sustainable Acquisition website http: //www. fedcenter. gov/_kd/go. cfm? destination=Show. Item&Item_ID=18158 1

Designated Alternative Fuels and Vehicles Defined by DOE § Biodiesel for diesel vehicles § Electricity for electric vehicles § Ethanol (some being developed without corn) for flexible fuel vehicles § Natural Gas for natural gas vehicles § Propane for propane vehicles DOE Sites are required to give preference to the above http: //www. afdc. energy. gov/afdc/ Biodiesel Pump at Lawrence Livermore National Lab 1

Designated ENERGY STAR/ FEMP Product Categories Defined by EPA/DOE § Building Products § Commercial Appliances § Commercial Food Service Equipment § Computers and Electronics § Heating and Cooling § Lighting § Office Equipment § Plumbing/Water Heaters § Roofing DOE Sites are required to give preference to the above energystar. gov/fedofficeenergy femp. energy. gov/coveredproducts 1

Designated EPEAT Product Categories Defined by EPA § Desktops § Displays/Monitors § Notebooks § Printers (coming in FY 2012) § Televisions and Large Screens (coming in FY 2012) DOE Sites are required to give preference to the above http: //www. epeat. net 1

Designated SNAP Product Categories Defined by EPA § § § § Adhesives, Coatings, Inks Aerosols Cleaning solvents Coatings Fire suppression and explosion protection Foam blowing agents Refrigeration and air conditioning Sterilants DOE Sites are required to give preference to the above http: //www. epa. gov/ozone/snap/fact. html 1

Designated Water. Sense Product Categories Defined by EPA Water. Sense standards applicable for DOE sites § Showerheads (2 gallons/minute) § Urinals – Flushing (0. 5 gallons/flush) § Irrigation Professionals Other water efficient standards (commercial code) applicable for DOE sites § Kitchen faucets (2. 2 gpm at 60 psi) § Lavatory faucets (0. 5 gpm at 60 psi) § Toilets (1. 6 gpf) DOE Sites are required to give preference to the above http: //www. epa. gov/watersense/ 1

Priority Products with Potential for Impact at DOE sites 1

Priority Products Focused Opportunities What are they? A targeted list of products and their attributes to help § DOE sites support implementation of • Site Sustainability Plans • Environmental Management Systems • Meeting DOE Strategic Sustainability Performance Plan § Focus sustainable acquisition on what really count$ 1

Priority Products Focused Opportunities Selection Criteria for Priority Products: § Lower health and environmental impacts § Purchased regularly and a significant part of spending § Reduce maintenance costs § Reduce waste management costs § Perform and are readily available § Reinforce behavior change § Are covered by standards reflecting multiple attributes (preferably third-party certified) § Contribute to LEED points (existing bldgs/new construction) § Conform to the Federal Guiding Principles for High Performance and Sustainable Buildings 1

Priority Products Focused Opportunities Why was list created? § Needed sharper focus on key opportunities (not all product categories are equal) § Pre-screened for cost and performance issues (saves site the trouble) § Creates opportunity to rely on reputable ecolabels • Captures products with better environmental performance • Gives definition to “environmentally preferable” category in executive orders and statute § Forms the basis for Headquarter’s recognition 1

Priority Products Focused Opportunities Categories § Cafeteria § Construction § Custodial § Grounds/Landscaping § Office § Operations/Fleet/Shipping/Shop § Other • Specific to site • Reduced purchasing • Technology transfer of DOE developed product 1

Priority Products Focused Opportunities Cafeteria Product Leadership Goal D = Designated D+ = Above Designated Containers, Cutlery, Dishware 75% of purchases meet the following as applicable: In-Cafeteria Service § Durable Take Out Service § D-Bio. Preferred • • • Food Containers 72% biobased content Cutlery 48% biobased content Dishware 72% biobased content § If composting available, 100% compostable 50% of purchases meet one or more of the following: § Local (100 -mile radius) § USDA Organic 1

Priority Products Focused Opportunities Construction Product Leadership Goal D = Designated D+ = Above Designated Adhesives Carpet Chillers – Air Cooled (scroll or screw compressor) 75% of purchases meet one or more of the following: § Eco. Logo 046 § SCAQMD Rule #1168 § GREEN GUARD 95% of purchases meet one or more of the following: § Eco. Logo 152 § ANSI Platinum NSF-140 (CRI Green Label Plus) § No VOCs or PVC/Vinyl § D-25% recycled content 75% of purchases meet the following: § D-FEMP designated 1

Priority Products Focused Opportunities Construction Product Leadership Goal D = Designated D+ = Above Designated Concrete Fiberboard, Gypsum, Panels, Wallboard, 75% of purchases meet one or more of the following: § Pervious § D- 0 -40% fly ash recycled content § D- 0 -50% blast furnace slag recycled content 75% of purchases meet one or more of the following: § No VOCs § GREENGUARD/no formaldehyde § Eco. Logo 020 § D-100% post-consumer recycled content § D-89% biobased content 1

Priority Product Formaldehyde Free Wallboard § Solid compressed straw panel (agriboard) alternated with § Recycled synthetic (byproduct of titanium dioxide) gypsum wallboard to meet code requirements in D. C. that limit amount of contiguous space built with combustible materials and require certified noncombustible material for egress corridors (Georgia-Pacific Gypsum, 800 -327 -2344) 1

Priority Products Focused Opportunities Construction Product Leadership Goal D = Designated D+ = Above Designated Flooring Insulation 75% of purchases meet one or more of the following: § Eco. Logo 152 § Floor. Score § No PVC/Vinyl § D-90% post-consumer recycled plastic/rubber 75% of purchases meet one or more of the following: Batt (steel frame with metal stud wall) § No VOCs or fiberglass (LEED recommends cotton) Foam (preinsulated metal siding) § GREENGUARD/no formaldehyde § D+ 23% biobased content Foam Board Rigid (roof and concrete buildings) § No HBCDs (bromated flame retardant) or VOCs 1

Priority Product Biobased Spray Foam Insulation § Made from soy § Density 0. 5 lb/cu ft (ASTM D 1622) § Compressive strength 20 -30 psi (ASTM D 1621) § Flame spread <20 (ASTM E 84) § Smoke development <400 (ASTM D 2863) § Contains/emits no CFCs, HCFCs formaldehyde or other VOCs § Passed UPITT Test for off gassing toxins when burned § Approved for use in DOE Weatherization Assistance Program 1

Priority Product Biobased Spray Foam Insulation § Track Record Social Security Building – Miami, OK • Caring Cabin – Portland, OR • Colorado University Solar Decathlon home – Boulder, CO • Habitat for Humanity/Kentucky Soybean Board home – Monticello, KY • Not So Big Home Show – Orlando, FL International Builders Show 2005 • Heifer Int. Headquarters - Little Rock, AR “When looking at Insulation for Heifer International, Bio. Based quickly became the product of choice. Not only did it meet the R value and Air tightness requirements the mechanical engineers asked us to meet, it also was a product that Heifer and the project team liked because [of] Bio. Based’s environmental focus. ” - Dustin Davis, Associate AIA, LEEDAP • 1

Priority Products Focused Opportunities Construction Product Leadership Goal D = Designated D+ = Above Designated Lighting – Fluorescent Tubes Lighting – Commercial Down Light, Luminaires Lumber/Wood 95% of purchases meet one or more of the following: § D-FEMP designated § D-ENERGY STAR (when available) 75% of purchases meet one or more of the following: § Salvaged lumber § Forest Steward Council certified § No added urea-formaldehyde resins 1

Priority Products Focused Opportunities Construction Product Leadership Goal D = Designated D+ = Above Designated Paint Roof Coating 75% of purchases meet one or more of the following: § Eco. Logo 048 or Green Seal GS-43 § Maximum 50 grams/liter VOCs § D+ 100% recovered material 75% of existing roofs are sealed with one or more of the following: § No VOCs § D-remanufactured § D+ 50% biobased content 1

Priority Product Biobased Roofing Sealant § Made from 50% soy § Low VOC rating § ENERGY STAR® approved § Single-coat application § Exceeds UL Class A Flame Ratings § 100% Resistant to mold, algae, bacteria (ASTM D 3273) § 10 -year labor and material warranty § Approved for use in DOE Weatherization Assistance Program 1

Priority Product Biobased Roofing Sealant § Track Record • • Shedd Aquarium – Chicago, IL Coca Cola Distribution Ctr - Niles, IL ING Clarion – Houston, TX Mc. Donalds – Greenwich, NY Medical Center - Northridge, CA Women’s Club – Austin, TX Union Pacific – Omaha, NB “Union Pacific has used ELMS on multiple projects with multiple roofing systems and we are very pleased with the products performance” – Michael Bucklin, Corporate Director of Facilities - Union Pacific Railroad, Omaha, Nebraska. 1

Priority Products Focused Opportunities Construction Product Leadership Goal D = Designated D+ = Above Designated Showerheads Water Heater 75% of existing installations meet one or more of the following: § Eco. Logo 029 § D-Water. Sense 90% of existing installations meet one or more of the following: Heat Pump § EF 2 § D-ENERGY STAR § If heat pump not feasible, FEMP-designated electric storage water heaters Tankless § D-ENERGY STAR 1

Priority Product Water Heaters Heat Pump and Tankless § Heat Pump Water Heater o Energy Factor 2. 0 versus electric tank EF 0. 95 o Potential 4 -5 year payback o Uses refrigeration compressor o Numerous ENERGY STAR qualified heat pump water heaters on market § Tankless o Energy Factor 0. 99 o Potential ? year payback (depends on use, local energy costs, energy source) o ENERGY STAR standard only for Heat Pump Water Heater whole home gas tankless 1

Priority Products Focused Opportunities Custodial Product Leadership Goal D = Designated D+ = Above Designated Cleaners: Carpet, Glass, Hand, Multipurpose 95% of purchases meet one or more of the following: § Eco. Logo 104, 146, 148 or Green Seal GS-37, 41 § D-Biobased • • Floor Care Carpet Cleaner 54% biobased content Glass Cleaner 49% biobased content Hand Cleaner 64% biobased content Multipurpose Cleaner 56% biobased content (Avoid use of disinfectant whenever possible) 95% of purchases meet one or more of the following: § Eco. Logo 147 or Green Seal GS-40 § D-78% biobased content 1

Priority Products Focused Opportunities Custodial Product Leadership Goal D = Designated D+ = Above Designated Plastic Trash Bags 75% of purchases meet one or more of the following: § Eco. Logo 126 § D+ 70% post-consumer recycled content Tissue - Toilet 95% of purchases meet one or more of the following: § Eco. Logo 082 or Green Seal GS-01 § D+ 80% post-consumer recycled content 1

Priority Products Focused Opportunities Grounds/Landscaping Product Leadership Goal D = Designated D+ = Above Designated De-Icer 75% of purchases meet one or more of the following: § Sand § D-93% biobased content Dust Suppressant 75% of purchases meet one or more of the following: § D-85% biobased content 95% of purchases meet one or more of the following: § 0% petroleum § D-recovered organic § D-71% biobased content Fertilizer 1

Priority Products Focused Opportunities Grounds/Landscaping Product Leadership Goal D = Designated D+ = Above Designated Herbicide 75% of purchases meet one or more of the following: § No glyphosate (found in Round. Up and others) § 100% biobased content Vegetation 95% of purchases meet one or more of the following: § Xeriscape and/or native 1

Priority Products Focused Opportunities Office Product Leadership Goal D = Designated D+ = Above Designated Binders Bristols (cardstock) Cartridges Toner Copy Paper 90% of purchases meet one or more of the following: § D-25% post-consumer recycled content 90% of purchases meet one or more of the following: § D-30% post-consumer recycled content 75% of purchases meet one or more of the following: § D-remanufactured § STMC registered manufacturer § Eco. Logo 039 100% of purchases meet § D-30% post-consumer recycled content (Consider specifying PC and Eco. Logo 077/Green Seal 07) 1

Priority Product Binders § Establish exchange system for binders to save both purchasing and disposal costs (clean with vinegar) § Available with specified 25% postconsumer plastic from • • • GSA Advantage Javits-Wagner-O’Day And others 1

Priority Product Remanufactured Toner Cartridges § Color and black & white toner cartridges (NOT ink jet, plotter or copy machine cartridges) § Quality remanufactured cartridges available • • • Check quality control process especially for measuring life left in fusers Test remanufactured cartridges Require collection system for spent cartridges § Price is roughly ½ of virgin cartridges § Warranties cover virgin and remanufactured equally § List of suppliers on DOE EPP website 1

Priority Product Post-Consumer Recycled Content Copy Paper § Comparison of prices paid by DOE sites showed differences ranging from $2. 69 - $4. 89 per ream § Available with specified 30% postconsumer paper from • • • GSA Advantage Javits-Wagner-O’Day And others § FAR 52. 204 -4 requires doubleside copying on 30% postconsumer recycled paper § LLNL reduced paper to 1. 7 reams person vs 14. 5 reams at another lab 1

Priority Products Focused Opportunities Office Product Leadership Goal D = Designated D+ = Above Designated Electronic Equipment Computers Electronic Equipment Computer Monitors 95% of purchases meet the following: Desktops/Notebooks § D+ - EPEAT Gold Thin Client § ENERGY STAR or EPEAT 95% of purchases meet the following: § EPEAT Gold 1

Priority Products Focused Opportunities Office Product Leadership Goal D = Designated D+ = Above Designated Electronic Equipment Imaging (copier, fax, printer, etc) Television, Large Screens 75% of purchases meet one or more of the following: § D+ - EPEAT Gold when available (2012) § Eco. Logo 035 § D-ENERGY STAR Electronic Equipment - 100% of existing installed meet the following: Furniture 75% of purchases meet one or more of the following: Servers. Enterprise § D-ENERGY STAR § § BIFMA Level 1 (32 points) or higher Eco. Logo 033 GREENGUARD/no formaldehyde D-recycled content 1

Priority Products Focused Opportunities Operations/Fleet/Shipping/Shop Product Leadership Goal D = Designated D+ = Above Designated Batteries Coolants Hydraulic Fluids 75% of purchases meet one or more of the following: § Eco. Logo 133 § Rechargeable (Rechargers should be ENERGY STAR) 75% of purchases meet one of the following: § D-reclaimed § D-89% biobased content 75% of purchases meet the following: § D-44% biobased content 1

Priority Products Focused Opportunities Operations/Fleet/Shipping/Shop Product Leadership Goal D = Designated D+ = Above Designated Grease: Multipurpose, Straight Oil, Truck 75% of purchases meet the following: § D-Biobased Multipurpose Grease 72% biobased content Straight Oil 66% biobased content Truck Grease 71% biobased content • • • Metalworking Fluids: General Purpose, High Performance 75% of purchases meet the following: § D-Biobased • • General purpose fluid 57% biobased content High performance fluid 40% biobased content 1

Priority Products Focused Opportunities Operations/Fleet/Shipping/Shop Product Leadership Goal D = Designated D+ = Above Designated Oil General 75% of purchases meet one or more of the following: Auto Oil § Eco. Logo 054 § D-50% re-refined Chain and Cable Oil § D-77% biobased content Corrosion Preventative § D-53% biobased content Gear Oil § D-58% biobased content Multipurpose Oil § Eco. Logo 068/069 § D-80% biobased content Penetrating Oil § D-88% biobased content 1

Priority Products Focused Opportunities Operations/Fleet/Shipping/Shop Product Leadership Goal D = Designated D+ = Above Designated Packing Materials Parts Wash Solution Sorbents Tires 75% of purchases meet one or more of the following: § 0% virgin fiber § D-75% post-consumer recycled content 75% of purchases meet one or more of the following: § Eco. Logo 110 § D-65% biobased content 75% of purchases meet one or more of the following: § D-100% recycled organics § D-90% post-consumer recycled fiber § D-89% biobased content 75% of purchases meet the following: § D-Retreads for trucks and heavy equipment 1

Priority Products Focused Opportunities Other Product Leadership Goal D = Designated D+ = Above Designated Any Individual Site Leadership Goal: Submit your site’s own Priority Product data if it reflects intent of criteria and not in list above Any Purchasing Reduction Goal: Any significant product that was once frequently purchased and eliminated by one or more of the following: § All purchasing avoided § Only used versions were purchased in place of new Technology Transfer Goal: Any product that was developed in whole or significant part by a DOE laboratory or site, such as LED parking lot lighting, Eon. Coat exterior coating, Grease gator Any 1

Priority Products in Relation to Designated Products Other opportunities and requirements still need to be addressed in the purchasing process! Item Contracts Specifying/ Giving Reporting Required Award Opportunity Preference Required Yes Yes Designated Yes Products (Biobased, No Yes Designated Product Yes Yes Priority Products Optional Yes ENERGY STAR, FEMP, Non-Ozone, Recycled, water efficient) (EPEAT) Optional 1

Cross-Cutting Opportunities 1

Reduce and Reuse Help Meet Toxics and Hazardous Chemical Management Goals § Identify specific chemicals, reduction goals, plan to meet goals, review dates § Use management tools to: • • • Minimize the procurement of toxic chemicals (Green Chemical Purchasing Wizard, Redistribution Center) Track inventory Ensure safety and environmental specialist pre-approval of chemical purchases Pacific NW National Lab Chemical Redistribution Ctr 1

Sustainable Acquisition Helps Meet Green Building Goals § LEED: Sustainable Acquisition is driver in almost ½ available points in LEED § Guiding Principles: Sustainable Acquisition covers 8 of the 21 sub-principles of the Guiding Principles § Guiding Principles: Sustainable Acquisition contributes to 4 other sub-principles of the Guiding Principles Oak Ridge National Lab’s LEED Existing Building - Gold 1

Sustainable Acquisition Helps Meet Green Building Goals Sustainable Acquisition Five Guiding Principles: § Employ integrated design Opportunities: principles § Biobased materials § Optimize energy § ENERGY STAR/FEMP equipment performance § Forest Stewardship Certified wood § Protect and conserve water § Non-ozone depleting substances § Enhance indoor § Recycled construction materials environmental quality § Water efficient installations § Reduce environmental § Other environmentally preferable impact of materials construction materials, such as those with low-to-no hazardous ingredients (such as adhesives, coatings, fiberboard, insulation) 1

Examples of Products that Help Meet Multiple Goals § Carpet (biobased* and recycled*) § Coolants (biobased* and recycled*) § Insulation (biobased and recycled) § Landscaping materials (biobased* and recycled*) § Lubricants (biobased and recycled) § Paints/coatings (biobased, * ENERGY STAR®, * recycled) § Roofing (biobased, ENERGY STAR®, recycled) * = quality commercial products with multiple attributes available Ecolabels help identify numerous health/environmental attributes 1

Reporting 1

Overview of Annual Sustainable Acquisition Reporting Requirements § Environmental Management System Implementation (reported through HSS) § Pollution Prevention Tracking and Reporting System (PPTRS) (reported through HSS) http: //www. hss. doe. gov/pp/dataentry. html § Energy Website (reported to EE) http: //www 1. eere. energy. gov/femp/regulations/facility_reporting. html § Federal Automotive Statistical Tool (FAST) (reported to EE) http: //www 1. eere. energy. gov/femp/regulations/fleet_reporting. html § Real Property Assets Reporting (reported to OECM) http: //fimsinfo. doe. gov/index. htm § Strategic Sustainability Performance Plan (SSPP) (reported through HSS) 1

FY 2011 Sustainable Acquisition Reporting in PPTRS § Contract Action Reporting - Required (for FY 11: custodial and construction only) § Electronics – Required (form imported from Federal Electronics Challenge) § Priority Products Accomplishments – Optional (describe process for gathering data, including methodology used any assumptions made) § No additional widget reporting! 1

FY 2011 Contract Action Reporting Required Type of Contract Number of New Contract Actions Number without Sustainable Number Acquisition Reviewed Opportunity Number Meeting Sustainable Acquisition Requirements Description of Review Methodology and Findings Construction Custodial Other - Optional 1

FY 2011 Electronics Reporting Required Product EPEAT Bronze # Units EPEAT Silver # Units EPEAT Gold # Units Not EPEAT # Units % Success Desktop Monitors Notebooks Total 1

FY 2011 Priority Products Reporting Optional Specific Query Product Goal/ Criteria Met in FY 11 Met in Past Year % Achieved Criterion Met Containers, Cutlery, Dishware 75% of purchases: Inhouse §Durable Take Out §Eco. Logo 145 §D-Bio. Preferred § 100% compostable Yes__ Example: 90% No __ Example: Inhouse Durable Food Etc. 50% of purchases Etc. Yes_ No _ Additional Info/Data Gathering Process No _ 1

FY 2011 Priority Products Reporting Optional § Report on ANY priority product with leadership goal fulfilled § To determine the whether percent met, include ALL purchases of the product, including subcontractor purchases § If random sampling used, provide the math that confirm valid sample § Base percentages on either dollar or units except where existing installations are the metric (roofs, for example) § Share any additional info (for example, determined purchasing x from local [name of manufacturer] more sustainable than purchasing x with recycled content from manufacturer 2500 miles away 1

Resources 1

Guidelines for Integrating Sustainable Acquisition in Site EMS § EPA’s Integrating Green Purchasing into Your Environmental Management System (http: //www. epa. gov/epp/pubs/ems. htm) § EPA’s Integrating Environmentally Beneficial Landscaping into Your Environmental Management System (http: //www. epa. gov/epawaste/conserve/rrr/greenscap es/pubs/green-ems. pdf) 1

Template Language for Contracts General statement in all contracts that all designated products used in the course of the work must be compliant + reporting § DEAR 970. 5223 -7 – Management Contractors § DEAR 952. 223 -78 – Other On-Site Contractors (http: //energy. gov/sites/prod/files/maprod/documents/EDEARMarch 142011 -OPAM-Policy. pdf) Consider specifying criteria defined as Priority Products § Cafeteria § Office § Construction § Operations/Fleet/Shipping/Shop § Custodial § Other § Grounds/Landscaping 1

Template Language for Contracts Language for specific designated products/services § Construction products and office supplies (http: //www. fedcenter. gov/members/workgroups/sustainableacquisition/envir onmentalspecs/) § Architecture Engineer, Construction, Computers, Janitorial Services, and General Services (http: //www. management. energy. gov/documents/Flash 201039 Attachment. pdf) § Biobased construction, custodial, food services, grounds, operations, vehicles—scroll down to “Contract Templates” § (http: //www. usda. gov/procurement/programs/biobased/procurementtools. htm) EPA’s Environmentally Preferable Purchasing website (http: //yosemite. epa. gov/oppt/eppstand 2. nsf/Pages/Search. html? Open) 1

Resources for Sustainable Acquisition § DOE Sustainable Acquisition http: //www. fedcenter. gov/sustainableacquisition [NEW LOCATION] § Alternative Fuels/Vehicles http: //www. afdc. energy. gov/afdc/ § Biobased Products http: //www. catalog. biopreferred. gov/bio. Preferred. Catalog/faces/jsp/catalog. Landing. jsp § Electronic Equipment http: //www. w/ § Federal Electronics Challenge http: //www. federalelectronicschallenge. net/ § Energy/Water Efficient Products http: //www. energystar. gov/index. cfm? c=bulk_purchasing. bus_purchasing www 1. eere. energy. gov/femp/technologies/eep_purchasingspecs. html http: //www. epa. gov/watersense/products/index. html § Non-Ozone Depleting Substances http: //www. epa. gov/docs/ozone/snap/ § Recycled Products http: //www. epa. gov/epawaste/conserve/tools/cpg/products/index. htm § Sustainable Buildings http: //www. wbdg. org/ 1

Resources for Sustainable Acquisition Information § DOE Sustainable Acquisition List. Serve sustainable-acquisition@fedcenter. gov § DOE Bi-Monthly Sustainable Acquisition Teleconferences 4 th Thursdays: Jan, Mar, May, Jul, Sep, Nov: http: //www. fedcenter. gov/sustainableacquisition-teleconferences § Fed Center http: //www. fedcenter. gov/programs/buygreen/ § Integrated Contractor Purchasing Team https: //icpt. llnl. gov/ § EPA EPP Database http: //yosemite. epa. gov/oppt/eppstand 2. nsf/Pages/Search. html? Open § DOE-HQ Blanket Ordering Agreements http: //www. management. energy. gov/1364. htm 1

How Are DOE Sites Meeting the Challenge? 1

Cafeteria 1

Containers, Cutlery, Dishware Fermi National Accelerator Lab uses § Durable cutlery and dishware for in cafeteria service § Biobased/Recycled content for take out service • • • PLA corn based containers and cold beverage cups Post-consumer recycled content and PLA lined bowls and cups for hot items Sugarcane pulp (bagasse) clamshell containers and cutlery Fermi National Accelerator Lab uses durable dishes in cafeteria and biobased/recycled content for take out 1

Construction/Remodel 1

Carpet Princeton Plasma Physics Lab § Installed Interface. FLOR carpet tiles offering benefits of • • • Minimum of 64% (32% postconsumer) recycled content No adhesive required (Tac. Tile tape on back of tiles) Easy installation and change out of damaged tiles § http: //interfaceflor. com/ 1

Floor Tiles Princeton Plasma Physics Lab § Installed Forbo composition floor tiles (Marmoleum) in cafeteria offering benefits of • • • Minimum of 46% recycled content Minimum of 23% rapidly renewable content (linseed oil, pine rosin) No vinyl/PVC offgassing § http: //www. forboflooringna. com /Commercial. Flooring/Products/Marmoleum/ 1

Furniture Princeton Plasma Physics Lab § Purchases office furniture offering benefits of • • Cradle to cradle certification BIFMA Level 3 certification 100% pre-consumer recycled wood fiber in particle board Minimum of 25% post-consumer steel in steel components § http: //www. steelcase. com/en/C ompany/sustainability/Pages/C ertifications. aspx 1

Lighting Princeton Plasma Physics Lab based on the following premises § Exterior fixtures: walkways, wall mounted, etc. are typically ON for 4, 380 hours per year § Interior hallway lights are normally ON for 3, 120 hours per year § Warehouse lighting is ON for a typical one shift per day for 2, 080 hours per year § Office lights might be on a maximum of 1, 800 hours per year Is making the following lighting upgrades: 1

Lighting Princeton Plasma Physics Lab – Exterior Lighting § Replaced 80 -watt high pressure sodium lamps with 40 watt LEDs offering benefits of • • Increased lamp life (70, 000 hrs versus 24, 000 hrs) Improved lighting levels (1. 75 -3. 5 versus 0. 75 -1. 80) 50% energy savings Payback time approx 7 years LED Array Can Be Replaced Before After 1

Lighting Princeton Plasma Physics Lab – Interior Hallway Lighting § Replacing fluorescent fixtures with minimum of 30 foot candles of light with Cree LR 6 LED fixtures offering benefits of • • • ENERGY STAR LED standard for downlights available which allows rebates from New Jersey public utilities Energy cost reduction of $1 -2 K/hallway per year Estimated Payback time with rebate = 4. 33 years § Issue: Present 30 fc of light vs 15 fc with LEDs Hallway After Hallway Before 1

Lighting Princeton Plasma Physics Lab – Warehouse Lighting § Replacing 250 watt high pressure sodium fixtures with 150 induction fixtures Induction fixtures in 1 row • White vs. yellow light HPS fixtures being replaced • Instant ON • 100 watt energy savings per fixture 103 1

Lighting Princeton Plasma Physics Lab – Interior Office Lighting § Replaced 3 -tube 400 watt fluorescent fixtures with 2 Cree LR 24 LED 88 watt fixtures offering benefits of • • • Occupant control of lighting in offices Sensors turn off lights after 10 minutes of no activity in offices No ballast noise & lowers cooling costs Energy cost reduction of $83/fixture/year Payback time approx 6. 48 years Office Before Office After 1

Remanufactured Low-VOC Paint Argonne National Lab and Pacific Northwest National Lab tested recycled, low volatile organic compound paint and found § Commercial grade paint that covered in 1 coat § Contained either fewer or the same other hazardous chemicals as commercial paint they were using § Could be tinted to their respective lab colors § Could be tested to confirm VOC content § Reduced paint costs by roughly 1/2 1

Bathroom Faucets and Vanity Oak Ridge National Lab § Installed bathroom faucets with a maximum flow rate of 0. 5 gallons per minute (National Code for commercial ) § Installed vanities made of recycled glass tile 1

Dual Flush Toilets and Waterless Urinals SLAC National Accelerator Lab § Installed dual flush toilets and waterless urinals in LEED Gold Building 901 § Dual flush toilets - 1. 1 gal/flush liquids 1. 6 gal/flush solids § Est. annual reduction of 35, 225 gallons of water for all toilets and urinals in building 1

Custodial 1

Cleaners Carpet, Glass, Hand, Multipurpose Biobased Cleaners at Princeton Plasma Physics Lab § Legacy Management § Pacific Northwest National Lab § Princeton Plasma Physics Lab § Sandia National Lab. CA&NM § Strategic Petroleum Reserve § West Valley Demonstration Project reported purchasing biobased cleaners in FY 2010 1

Grounds/Landscaping 1

Native Landscaping Oak Ridge National Lab § Developed master landscaping plan § Removed invasive plants from 150 acres § In FY 2010 expanded native landscape by 17 acres § Irrigate native plants first 2 years to establish § Divert roof and other gray water to plants thereafter 1

Native Landscaping SLAC National Accelerator Lab § Around LEED Gold building, planted native and drought resistant plants § Shown in photo: deer grass— native to California and drought resistant § Estimated water reduction for the month of July— 77. 5% 1

Landscaping Irrigation Controls Pacific Northwest National Lab • • Replaced manual valves with self-contained, battery operated, timer control valves Reduced over 186, 000 gallons per season 1

Riding Lawn Mowers with Biobased Hydraulic Fluid Brookhaven National Lab found • • • Former cost of hydraulic fluid spills $2500 -$3500 per spill Present cost of spills less than $1000 per spill. http: //www. bnl. gov/bnlweb/pubaf/pr/20 02/bnlpr 071702. htm 1

Office 1

Biobased Remanufactured Toner Cartridges Brookhaven National Lab, DOE-Headquarters, Sandia National Labs NM are piloting biobased remanufactured cartridges for HP 1000/1200, 1010/1012/1020/1022, 1300, 4200, 4250/4350 printers with the following results to date (6 months- over 1 year) § Quality prints being produced § Printers remain clean and functioning optimally § Page count meets national average Biotoner cartridge being piloted at Sandia National Labs NM 1

Operations/Fleet/ Shipping/Shop 1

Recycled Fleet Product – Retread Tires Idaho National Lab § Purchases new steer tires § Rotates tires to extend life § Sends worn steer tires for retreading § Uses retreads as traction tires § 60, 000 mile tires are now 180, 000 mile tires § Savings of $1160/tire/year § Tires no longer retreadable processed into playground equipment 1

Biobased Fleet Products Sandia National Labs-NM Glass cleaner § Uses half the amount § Works better than previous product Penetrating lubricant § Works faster to dissolve rust § Some considered it superior to WD 40 Metal cleaner § Uses same amount for cleaning and maintaining § Lacks abrasive needed for Biobased glass cleaner polishing and penetrating § Cleans fender guards well lubricant at Sandia National Labs NM 1

Biobased Hydraulic Fluid in Elevators Princeton Plasma Physics Lab § Specified in Request for Proposal for new elevator § Vendors initially said cost would add $12 K § Actual additional cost $3 K § Insurance against future cost of hazardous waste disposal in case of leak or spill 1

Biobased Hydraulic Fluid in Security Slide Gates Princeton Plasma Physics Lab Biobased Hydraulic Gate 121 1

Biobased Absorbent Los Alamos National Lab § Designed container to filter a biobased absorbent used to sweep up oil spills in the auto shop § Found bacteria in the biobased absorbent (Oil. Sponge) broke down all oil § Are able to reuse the absorbent once it has filtered to the bottom § Reduce costs by $5 K/year Biobased Absorbent Filter System at Los Alamos Nat Lab 1

Biobased Penetrating Lube and Machine Oil Knolls, Princeton Plasma Physics Lab, Sandia National Lab NM, Strategic Petroleum Reserve, West Valley reported purchases in FY 2010 Machine Lubricant at Princeton Plasma Physics Lab 1

Toxic Waste Reduction 1

Toxics Reduction Examples Lawrence Livermore National Lab § Identified a list of 23 priority chemicals based on toxicity, EPA guidelines, volume § In FY 2011, added a set of 14 legacy chemicals § Provides usage data regularly to each principal directorate to facilitate reduction § Provides guidance and resources on alternatives and reduction planning Pacific Northwest National Lab § Right sizes inventories § Actively eliminates unneeded materials § Redistributes unwanted but still usable chemicals to new users (639 in FY 10) Pacific NW National Lab § Identifies substitute materials of lesser toxicity Chemical Redistribution Ctr 1

Toxic Reduction Example Princeton Plasma Physics Lab § § Evaluates toxic/hazardous chemicals Takes life cycle approach to chemical quantities Redistributes excess chemicals Completes Chemical Requisition Review Sheet and Material Safety Data Sheet § Identifies product alternatives/substitution: • Ethylene glycol replaced with propylene glycol in all vehicles and machinery • De-icing rock salt replaced with Magic Salt™ (less corrosive, biodegradable and environmentally friendly) • ACCU-Lube® machining cutting oil system and non-toxic antifreeze in vehicles and mobile equipment. 1

Toxics Reduction Example SLAC National Accelerator Lab § Building-by-building inventory reduction effort § Chemical redistribution program § Screening process for approval of requests for items to be added 1

Contacts for Sustainable Acquisition Information § DOE Office of Sustainability Support (HS-21) Sustainable Acquisition Program Information Jeff Eagan 202 -586 -4598 jeff. eagan@hq. doe. gov § Hotline Technical Support Sustainable Acquisition Product Information Sandra Cannon 509 -529 -1535 cannon@ecopurchasing. com 1