Susan Harwood Training Grant Program FY 2015 Proposal

Susan Harwood Training Grant Program FY 2015 Proposal Webinar: Application Process

Agenda § § § Program Eligibility Application Requirements Transparency Non-viable Applications Application Review Process Submittal Deadline § Additional Resources

Eligibility § Eligible Applicants – Nonprofit organizations – State or local government supported institutions of higher education § Not Eligible – Agencies of state or local government – 501(c)(4) organizations engaging in lobbying activities

Eligibility (cont. ) § Must provide proof of nonprofit status – 501(c)(3) Letter – Statement from State certifying: • Organization is a non-profit; and • No earnings benefit shareholders or individuals – Certificate of Incorporation establishing non-profit status § Tribal organizations can submit equivalent documentation

Application Requirements § § § Application Summary Program Abstract Technical Proposal Budget Information Other Attachments Forms, Assurances, and Certifications

Application Summary § Two-page Word document using 12 -point font, double-spaced, and one-inch margins § Include contact information for Project Director and Certifying Representative § Include funding amount, proposed grant category and topic, target audience, affiliations, and Congressional districts impacted

Program Abstract § One-page Word document using 12 -point font, double-spaced, and one-inch margins § Should include organization’s name, grant category, target audience, proposed training topic(s), key grant activities, and geographical areas that will be impacted § Will be posted as-is on DOL Web site

Technical Proposal § Up to 20 -page Word document using 12 -point font, double-spaced, and one-inch margins § Redacted version will be posted, if awarded § Problem Statement § Administrative and Program Capabilities § Staff Experience § Work Plan

Problem Statement § Grant Category § Target Population § Training Topic § Institutional Capacity Needs (Capacity Building only) § Training and Educational Materials

Administrative and Program Capabilities § § § Organization Experience Occupational Safety and Health Experience Grant Experience Distribution Network Needs Assessment Experience (Capacity Building only)

Administrative and Program Capabilities (cont. ) § § Program Experience of the Organization Evaluation of Training Activities Experience Management and Internal Control Systems Organizational Chart

Staff Experience § Occupational Safety and Health Experience § Training Experience § Contract Staff

Work Plan Overview § Must describe grant activities for 12 -month project period § Activities should follow federal grant quarters – What will be done? – Who will do it? – When will it be complete?

Work Plan § Work plan quarterly projections § Training materials § Recruiting plan § Training evaluation § Meetings, reporting, and documentation

Quarterly Projections Federal Quarter Time Span Quarter 1 October 1 to December 31 Quarter 2 January 1 to March 31 Quarter 3 April 1 to June 30 Quarter 4 July 1 to September 30

Training Materials § New § Obtained § Required content § Languages other than English § Acknowledgment of DOL funding

Training Materials Review and Submission § OSHA review – Includes all materials such as promotional flyers and advertising – Allow 2 -3 weeks for OSHA review of materials § Submittal and posting of final materials – Two electronic and two hard-copies – Appendix B outlines formatting requirements

Recruiting Plan § Include what methods the applicant plans to utilize to recruit workers from the target audience for the proposed training § Describe past success in reaching the target audience as well as any plans to work with other organizations during the recruiting efforts § All materials developed for recruiting are subject to OSHA review

Training – Required Information § § § § Training contact hours Eligible trainees Training class size Training for workers and employers Train-the-Trainer Training projections Constitution Day training* *(Higher Education Institutions only)

Calculating Contact Hours Example of Total Number Trained and Contact Hour Projections Audience Type of Training Length of training (contact hours) Projected Number Trained Temporary Worker 4 500 Total Contact hours per training * 2, 000 Hard-to-Reach Worker Limited English Proficiency/Low-Literacy Small Business Worker 2 300 600 Employer 5 30 150 Hard-to-Reach Worker Limited English Proficiency/Low-Literacy Total Train-the Trainer 8 10 80 840 2, 830 *Total contact hours per training = (length of training x projected number trained)

Training Evaluation § Level 1 Evaluation – Measures participant reaction to training – Includes perceptions of quality and usefulness of training § Level 2 Evaluation – Measures skills, knowledge, attitude that trainee retains as result of training – Can be accomplished with pre- and post-tests

Training Evaluation (cont. ) § Level 3 Evaluation – Gauges impact of training on workers’ activities in the workplace – Conducted 3 -6 months after training – Capacity Building Developmental only

Meetings, Reporting, and Documentation § § Mandatory meetings Quarterly reports Close-out reports Other documentation

Other Attachments § Other attachments can include: – – Summaries of other relevant organizational experience Information on prior government grants Resumes of key personnel Signed letters of commitment § Maximum of 20 pages

Forms, Assurances, & Certifications § Application for Federal Assistance (SF-424) § Budget Information for Non-Construction Programs (SF-424 A) § Assurances for Non-Construction Programs (SF-424 B) § Combined Assurances (ED-80 -0013) § Project/Performance Site Location § SF-LLL Disclosure of Lobbying Activities

Transparency § Publicly Accessible Information – http: //www. dol. gov/dol/grants/ – Program Abstract – All viable applicants – Technical Proposal – Awarded applicants § Freedom of Information Act (FOIA) – Title 29 CFR Part 70, Subpart B – Written request

Non-Viable Applications § Not submitted electronically through Grants. gov § Date/time stamp indicates application submission after due date and time § Fails checks and validations in Grants. gov § Does not contain proof of non-profit status § Does not contain all required forms and documents § Proposes training that does not align with the OSHA selected topics (Targeted Topic only)

Application Review Process § Selection Process – Program, financial, and technical reviews – Additional factors include geographic, topic, and target audience coverage § Panel Reviews conducted by National Office and Regional Office personnel § Final Decision by Assistant Secretary

Application Checklist Forms, Assurances & Certifications SF-424 A SF-424 B Combined Assurance Form Project/Performance Site Location Form SF-LLL

Application Checklist (cont. ) Program Requirements Application Summary Application Abstract Technical Proposal Organizational Chart Other Attachments

Application Checklist (cont. ) Financial Requirements Detailed Project Budget Indirect Cost Allocation Evidence of Non-Profit Status Non-Federal Resource Contribution

Submittal Deadlines § Targeted Topic and Capacity Building Grants – June 2, 2015 at 11: 59 pm ET § Electronic Submittal Only through Grants. gov – Register and/or prior users check registration

Additional Resources http: //www. osha. gov/dte/sharwood/

Important Reminders! § Carefully review the entire FOA § Address all required elements and forms § Use the application checklist in the Full Announcement to ensure everything has been submitted with the application § Don’t wait until the deadline; submit the application early to allow time for corrections if needed § Check to ensure you receive two email confirmations: 1. Acknowledgement of application submission 2. Statement indicating “Received by Agency” or “Rejected with Errors”

Additional Information Send questions re: grants via email to: Harwood. Grants@dol. gov Send questions re: Grants. gov via email to: support@grants. gov or phone: 1 -800 -518 -4726