Supplier Evaluation Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Bensberg Enhancement Components § Application § EDI § § § DELINS Deadline Splitting EDI External Service Agent (ESA) Orders / MAIS Credit Memo Procedure Payment Advice § Supplier Evaluation MM § Production Process Evaluation PP § Delivery Performance SD § Requirements Analysis MD 04 § Open Quantities
Supplier Evaluation Bensberg Gmb. H Logistics Chain Supplier Evaluation MM MM = Material Management PP = Production & Planning SD = Sales & Delivery Production Process Evaluation PP Delivery Performance SD
Supplier Evaluation Welcome! The Bensberg Gmb. H welcomes you to the Presentation of the Enhancement Component Supplier Evaluation Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Overview Modules are selectable Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Bensberg Gmb. H GR items Evaluation of GR items according to time / quantity § Starting point: Goods receipt posting in SAP-R/3 § automated saving of the information relevant for the evaluation by the message determination (SAP-standard) § According to VDA 5001 and Percent, separate evaluation of deadline and quantity reliability, customer-specific solutions § Flexible setting options of evaluation parameters § e. g. according to supplier, plant, document type, MRP controller § tolerances for deadline and quantity § treatment of over- and underdeliveries § Local service evaluations in respect to delivery performance § Special treatment of delivery schedules § Smoothing
Supplier Evaluation Bensberg Gmb. H GR items Evaluation according to VDA § Mutual evaluation of deadline and quantity: Purchase document 29. 3. 10. 4. 100 Delivery 29. 3. 120 Assignment of the delivered quantity to the open quantities 29. 3. 10. 4. 100 20 on time 7 days too early § Determination of the VDA-key figure according to supplied schedule line with simultaneous consideration of the proportional quantity and time difference § The higher the VDA-key figure the worse the delivery performance
Supplier Evaluation Bensberg Gmb. H GR-items Evaluation separately according to deadline and quantity reliability § Deadline and quantity reliability are determined separately by considering tolerances and afterwards a weighted, consolidated result is calculated. Example: Purchase document 29. 3. 10. 4. 100 Delivery 29. 3. Quantity evaluation in case of deviations of: 120 Delivery reliability 100% Variable weighting, here 50% / 50% 0% 1% - 10% 11% - 20% from 21% 100% 80% 60% 0% Quantity reliability 60% Delivery performance 80%
Supplier Evaluation Bensberg Gmb. H GR items Evaluation of GR items according to time / quantity Data extraction and evaluation Repeat-Job GR posting Material document Purchasing document real time Saving of all relevant data Evaluation GR according to time/quantity Analysis programs Data export Database tables Basis data Evaluation parameters Evaluation results Advantage: good performance, repeatability of the evaluation
Supplier Evaluation GR items Evaluation of GR items according to time / quantity § Starting point: Goods receipt posting in SAP-R/3 § saving of environment data upon the goods receipt § asynchronous evaluation § According to VDA 5001 and Percent § Flexible setting options of evaluation parameters § e. g. according to supplier, plant, document type, MRP controller § tolerances for deadline and quantity § treatment of over- and underdeliveries § Local service evaluations in respect to delivery performance § Special treatment of delivery schedules § Smoothing Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H GR items Local service evaluations in respect to delivery performance Supplier Delivery performance evaluation Supplier Delivery Goods receipt: Goods receipts Thrusday 100 St. Delivery Local servicecriterion Total result ‘Delivery performance‘ Shipping instructions VMI
Supplier Evaluation GR items Evaluation of GR items according to time / quantity § Starting point: Goods receipt posting in SAP-R/3 § saving of environment data upon the goods receipt § asynchronous evaluation § According to VDA 5001 and Percent § Flexible setting options of evaluation parameters § e. g. according to supplier, plant, document type, MRP controller § tolerances for deadline and quantity § treatment of over- and underdeliveries § Local service evaluations in respect to delivery performance § Special treatment of delivery schedules § Smoothing Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Delivery schedule (DS) treatment Sold-to Party Supplier Ship-to Party Evaluation Monday: according to first DS Delivery schedule: Thursday 100 changed on Wednesday: Delivery schedule: Friday 80 Supply on time due to change: on time Goods receipt Thursday 100
Supplier Evaluation Delivery schedule treatment DS 1 Bensberg Gmb. H Time window DS 2 DS 3 DS 4 DS 5 Monday Wednesday Goods receipt Thursday Punishment of the supplier will be avoided, VDA § Definition of time windows (e. g. 1 week, 1 month, number of days) § Parallel evaluation of all delivery schedules within the time window § Usage of the most favorable delivery schedule for the supplier VDA 0 2, 00 Used delivery schedule Further evaluation option: delivery schedule flexibility Positive result, as the supplier was able to react on the last delivery schedule.
Supplier Evaluation GR items Evaluation of GR items according to time / quantity § Starting point: Goods receipt posting in SAP-R/3 § saving of environment data upon the goods receipt § asynchronous evaluation § According to VDA 5001 and Percent § Flexible setting options of evaluation parameters § e. g. according to supplier, plant, document type, MRP controller § tolerances for deadline and quantity § treatment of over- and underdeliveries § Local service evaluations in respect to delivery performance § Special treatment of delivery schedules § Smoothing Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H GR items Smoothing Offsetting of quantity deviations by means of time windows (number days), alternatively with simulation Time window Schedule line Monday 100 pcs. Goods receipt Monday 120 pcs. Punishment due to overdelivery Tuesday 100 pcs. Goods receipt Thursday 80 pcs. Punishment due to underdelivery Smoothing Goods receipt 200 pcs. Reliable in respect to time and quantity
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Backlog Evaluation of backlog § Determination of backlog at a defined point of time § schedule lines of orders and scheduling agreements with schedule line date < current date § leads to a complete backlog view § Evaluation like 'normal' GR § regularly executed (optimal: daily) backlog evaluations show the dynamical deterioration § Histories of complete backlog views in preparation: Analysis of the backlog development of a supplier, with monitoring (alarm system) and evaluation option § Consideration of backlog evaluations in the analyses is selectable Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Backlog Evaluation of backlogs Data extraction and evaluation Analysis programs Repeat Job Backlog collector Purchasing document Evaluation backlog according to time and quantity Data export Data base tables Basis data Evaluation parameters Complete backlog view Evaluation result
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Bensberg Gmb. H Manual GR postings / KANBAN Special evaluation options § Evaluation of VMI, if necessary with data transfer from Supply. On § Evaluation of consignation goods with stock limits or determination of range of coverage (according to requirements) § Manual evaluations without goods receipt, e. g. external data. Posting with independent user interface or by means of a released function module § Customer-specific solutions, e. g. for the evaluation of KANBAN (in hours in consideration of shift-times) § Consideration of special evaluations in the analyses is selectable
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Quality Evaluation of quality § Starting point: § Quality key figure of the usage decision § Coding indicated in the quality message (with evaluation) § At the moment of the analyses § Independent key figure in % § Local service evaluations for quality (analogous to delivery performance) § Upload option from external systems (scheduled) Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Defective parts Evaluation of defective parts in PPM (Parts per Million) § Defective parts * 1. 000 / total parts § Control § Quality message with filter options according to message type, status, coding. . . § Movement type / Movement reason § Result as § PPM figure – independent of the quantity unit – according to quantity unit in % according to material § PPM analysis with monitoring of target agreements Bensberg Gmb. H
Supplier Evaluation of the defective parts in PPM Bensberg Gmb. H (Parts per Million) § Evaluation of the PPM figure for each movement (delivery/and return delivery) (Defective parts* 1. 000 / total parts at certain a particular time) Delivery Return delivery Date Quantity PPM figure Percentage target agreement
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Bensberg Gmb. H Service criterion § Evaluation according to free-definable criterion, as e. g. § Certification § Flexibility § Friendliness (subjective criterion) § Individual weighting of each criterion, global or e. g. definable according to supplier (0 -weighting information) § Evaluation in percent or according to a point system with internal conversion into % § Evaluation of a § Supplier according to delivery plant § Material document
Supplier Evaluation Bensberg Gmb. H Service criterion § Evaluation by means of: § Released function modules Target: to use as far as possible the information existing in the R/3 or external systems § Independent user interface (also customer-specific) with maintenance dialogue § Monitoring of § Authorizations § Evaluation limits (Min-, Max- or fixed values) § Number of evaluations (e. g. at most 2 but at least 1, with monitoring) § Moment of evaluation (e. g. at the latest at 3 rd working day, with monitoring) § Independent key figure in %
Supplier Evaluation Service criterion § Bensberg function modules for § § § § Shipping instructions Price reliability Delivery schedule flexibility VMI if necessary with data transfer from Supply. On Consignation with stock limits Consignation with range of coverage PPM costs (individual) Number of quality notifications (total and open) § Global und local Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H GR items Global and local service evaluations Shipping instructions VMI Goods receipts local Service evaluations for delivery performance Usage decisions Quality notifications Reaction time to Quality notifications Total result Delivery performance Total result local Service evaluations for quality Quality Supplier global Service evaluations Total result Certification Flexibility Service Friendliness The assignment GLOBAL or LOCAL can be changed dynamically at any time Weighting
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface: - Global analyses - Individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Bensberg Gmb. H Total evaluation A, B, C - Classification Total evaluation in % e. g. weighting 5 e. g. weighting 3 e. g. weighting 2 A, B, C Delivery performance in % Quality in % PPM in % Service in % Standard classification: A-classification, if >= 90% B-classification, if >= 75% C-classification, if < 75% Recoding of evaluations - before total evaluation - after total evaluation
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Special evaluation options Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active interface: - global analyses - individual analyses Modifications: - Revaluation - Evaluation ‘Legacy data’ Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Analyses § Individual analyses of each goods receipt position with all evaluation bases § Analysis according to supplier and month (cross table) § Analysis according to supplier and material with ranking § Analysis according to quantity and time § ALV-analysis § Information of the supplier by post, fax or E-Mail § WEB-GUI-interface for the internet connection Bensberg Gmb. H
Supplier Evaluation Individual analysis Analysis – Individual analysis Bensberg Gmb. H
Supplier Evaluation Individual analysis Selection and sort keys Further selection options can be activated Only strategic suppliers Choose sort key Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Individual analysis Total evaluation for each sort key (here: supplier) within the selected period next slide Sort key items involved S-Kf = Service Q-Kf = Quality VDA = Delivery performance
Supplier Evaluation Bensberg Gmb. H Individual analysis Total evaluation (as before) with individual evaluation of all items involved Overdelivery Underdelivery GR Manual VMI Backlog Evaluation basis next slide Analysis Service Analysis PPM Document numbers (material, purchasing) + supplier are interactive (Hyperlinks to SAP-Standard)
Supplier Evaluation Bensberg Gmb. H Individual analysis VDA evaluation basis according to settings Time difference in working days 2 = too late 1 = too early
Supplier Evaluation Individual analysis Evaluation basis in case of separate evaluation of deadline and quantity Bensberg Gmb. H
Supplier Evaluation Individual analysis Evaluation parameters and calculation Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Individual analysis Purchasing deadlines at the moment of the GR posting (basis deadline) red = overdelivered open quantity prior to GR open quantity after GR
Supplier Evaluation Bensberg Gmb. H Individual analysis Parallel evaluated delivery schedules within the time window orange = active DS Activation can be changed (with immediate effect) green = most favorable DS
Supplier Evaluation Bensberg Gmb. H Individual analysis Total evaluation (as before) with service analysis Service analysis next slide
Supplier Evaluation Bensberg Gmb. H Individual analysis Service analysis – total overview Details for criterion next slide
Supplier Evaluation Bensberg Gmb. H Individual analysis Service analysis - Detail for criterion Details for the result
Supplier Evaluation Bensberg Gmb. H Individual analysis Possibility to modify evaluations Possibility to enter comments and to modify the evaluation
Supplier Evaluation Bensberg Gmb. H Individual analysis Possibility to modify evaluations Possibility to enter comments and to modify the evaluation Upon clicking on a single result field, the dialog is started Only comment Evaluation has been modified
Supplier Evaluation Bensberg Gmb. H Individual analysis Total evaluation with individual evaluation of the items involved Filter. Download change Possibility to enter comments +interactive option to change key figures (if so marked) change Start chart § § § § Download / Excel Filter Graph Sort methods Remarks/Changes Hyperlinks User profile Document number (material, purchasing department) + supplier are interactive (Hyperlinks)
Supplier Evaluation Cross table ALV - Analyses (Advanced List Viewer) Bensberg Gmb. H
Supplier Evaluation Cross table ALV - Analyses (Advanced List Viewer) Bensberg Gmb. H
Supplier Evaluation Cross table Analysis - Cross table Bensberg Gmb. H
Supplier Evaluation Global analysis 'Cross table': Analysis per calendar year and supplier according to month or week Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Globale Analyse 'Cross table': Analysis according to calendar year and supplier Example: Delivery performance according to VDA Analysis options: Goods receipts VDA-key figure nächste Folie context-depending individual analysis Under preparation: 2 additional columns for the supplier blank = no GR - Target value per month 'supplier development' per month - Deviation from target value with colored indication
Supplier Evaluation Bensberg Gmb. H Global analysis Individual analysis based on cross table items involved
Supplier Evaluation Cross table Analysis - Supplier and Material Bensberg Gmb. H
Supplier Evaluation Analysis according to supplier and material Objective: § Information for the supplier § Ranking Information for the Management to supplier Parameters: Post, Fax, E-Mail Management or dispatch filter Sort keys with ranking Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Analysis according to supplier and material Individual analysis next but one slide Detail next slide
Supplier Evaluation Analysis according to supplier and material Dispatch to the supplier by Mail, Fax, or E-Mail Dispatch by form: - Bensberg form - customer-specific form When clicking on the magnifying glass in line 'Total' the weighted individual evaluations are displayed: Bensberg Gmb. H
Supplier Evaluation Analysis according to supplier and material Supplier print out This standard print out can be replaced by an own form. A further standard print out is under preparation Bensberg Gmb. H
Supplier Evaluation Cross table Analysis - Quantity and Time Bensberg Gmb. H
Supplier Evaluation Analysis according to quantity and time Objective target: Presentation of quantity and time deviations Over-/and underdeliveries either in % or in quantity units Limit quantities, from which the display will be marked colored Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Analysis according to quantity and time Analysis quantity Additional break down + evaluation according to material individual analysis
Supplier Evaluation Analysis according to quantity and time Analysis times Sum of the schedule lines may exceed the sum of GR. Bensberg Gmb. H
Supplier Evaluation Analysis according to quantity and time Analysis times with break down Purchasing documents (orange) Material documents (blue) Bensberg Gmb. H
Supplier Evaluation Alarm system § Definition of limit values, e. g. : § The percent evaluation of the supplier for delivery performance falls below the limit value § Supplier exceeds the PPM-target agreement § Certification of the supplier expires § Backlog has not been reduced as expected § Development of the supplier is not satisfying. . . . § The alarm system verifies the limit values and notifies the determined user by internal SAP-Mail, by adding the respective analysis. Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Manual evaluation KANBAN Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analysis with active interface: - Global analysis - Individual analysis Modifications: - Revaluation - Evaluation ‚Legacy data' Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Modifications Modification of data pool § Possibility to revaluate already evaluated items with modified evaluation parameters § Immediate adjustment of the evaluations in the individual analysis § Post-evaluation of orders and scheduling agreements with delivery schedules (old ones or imported data) Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Manual evaluation KANBAN Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analysis with active interface: - Global analysis - Individual analysis Modifications: - Revaluation - Evaluation ‚Legacy data' Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Internet interface (WEBGUI) § Independent WEBGUI interface § Internet profile for supplier: § Definition of the selection options § Definition of possible evaluations (Delivery performance, Quality, PPM, Service) § Limitation of the period § Application of the material number of the supplier so far maintained Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Overview Evaluation Goods receipts (GR) Backlog Manual evaluation KANBAN Quality Defective parts in PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analysis with active interface: - Global analysis - Individual analysis Modifications: - Revaluation - Evaluation ‚Legacy data' Internet interface (WEBGUI) Data export for external systems (SAP-BW)
Supplier Evaluation Data export to external systems Data export external systems as e. g. SAP-BW § Provision of all analysis results in one separate extract transfer table § For each evaluated item one data record (master data, evaluation data with timestamp) § Timestamps for topicality comparison § Data extract report: § Check, if new evaluations or modifications of evaluations are available § Storage of extract data with new timestamp in extract table § Download or direct access § Analysis 'classical' and ALV Bensberg Gmb. H
Supplier Evaluation Bensberg Gmb. H Data export to external systems Data export for external systems as e. g. SAP-BW Overview Evaluation data: Tables Bensberg Master data: Tables SAP Repeat-Job Extract report with Modification check Table 'Extract' List SAP-BW with Timestamp Download / Excel
Supplier Evaluation Embedding of the Bensberg component in the SAP R/3 § Add-on to R/3 § Programmed in "ABAP" (Advanced Business and Application Programming) § Own, name range (/BEE/) assigned from SAP § Thus no no interventions in R/3, but access on R/3 -data § Able to run under R/3 -Releases 4. 0 - 4. 7 with or without Automotive § Automatic generation via SAP standard transport § Language versions: D, E, F, ES Bensberg Gmb. H
Supplier Evaluation We thank very much you for your time and interest. If you still have questions and/or need further information please don't hesitate to contact us. Bensberg Consulting Gmb. H Posthof 2 D-53783 Eitorf Germany Phone: 0049 (0)2243 83822 Fax: 0049 (0)2243 80502 www. bensberg. de info@bensberg. de Bensberg Gmb. H
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