SUMMER TRAINING PRESENTATION 1 Summer Training The

SUMMER TRAINING PRESENTATION 1

Summer Training The Summer Training is an integral part of the PGDBM programme and aims at achieving the following objectives: q q q Application of knowledge and techniques learnt in the first year to real business problems and to test out and enrich one’s understanding, knowledge and skills. Gives an insight into the working of the real organizations. Gaining deeper understanding in specific functional areas. Appreciating the linkages among different functions and developing a realistic managerial perspective about organizations in their totality. Helps in exploring career opportunities in their areas of interest. 2

Do’s and Don’ts in the Organization v Do’sq q q Punctuality (timeliness), Maintaining healthy and cordial relationship with the people in organization. Understanding the work culture. Obeying direct orders from the seniors. Showing a sense of belonging with the organization. Maintaining proper Line and Staff Relationship with the seniors and subordinates (If Any). 3

Do’s and Don’ts in the Organization n Don’ts q q q q q Do not take the training lightly and casually. Do not give an impression that you are doing the training just for the sake of it. Put your heart and soul. Do not involve in internal politics. Do not reveal you weaknesses. Do not lie to your seniors. Do not waste your time. Do not copy any material. Be original. Do not go for leave unless it is indispensable. Do not ask for favours. 4

v As a part of training, the students are required to submit a Project Report and give a presentation to the organization, if necessary. Also, they may be required to submit a project report to the organization. v The Report, Presentation on project report and Viva on Project Report are the basis for evaluation of the Project Work at the Institute level. v The project report should show that the student is capable of scientific analysis of a problem and can approach the solution for the same in a systematic manner. v. The project must provide sufficient indication that the student is competent in successful application of acquired management tools and skills to practical problems of industry. 5

Prescribed Cover Page and Guidelines n n The cover page must be hard bound in Navy Blue Colour with Gold Embossing. The size of the report would depend on the project undertaken. However it must be 100 to 150 typed pages (Single space) on A 4 size paper. All the students are required to use the uniform font and format (except in heading and subheadings) through out the text of the report. For example, if anybody uses “Times New Roman” of font size 12 in the text, then he/she will be using the same through out the report. The project report must accompany a certificate authenticating the originality of the work done in the prescribed format, as indicated below. 6

Guidelines for Summer Training n n n q q q Each student will make three copies of project report in the recommended format. One copy is to be submitted to the Director individually on or before ……………. . . The students will keep one copy of the project for their further reference in future and one copy to the organization where they have done their summer training (if required). Each student is required to make a copy of project in CD and submit along with his/her project report. All the students are required to follow the following instruction. There should not be any deviation from requirement of reproducing the cover page of the report from the format prescribed below. Students should prepare an outline – “framework on which long written works are constructed. ” Preparation of the rough draft. Rewriting and Polishing the rough draft. Bibliography 7

SUMMER TRAINING PROJECT REPORT ON (TITLE OF THE PROJECT AND NAME OF THE ORGANISATION ( 16 font size, Times New Roman, Capital) FOR THE PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE AWARD OF POST GRADUATE DIPLOMA IN BUSINESS MANAGEMENT (16 font size, Times New Roman, Bold and Italic) UNDER THE GUIDANCE OF: UNDER THE SUPERVISION OF: Mr. (Name of the Faculty Member) ………… Mr. (Reporting Officer) SUBMITTED BY (NAME OF STUDENT)……………. . PGDBM 2007 -09 Logo Name of the Institute / University Address: ( 22 font size, Times New Roman, capitals ) 8

CERTIFICATE This is to certify that the project work done on (Title) is a bonafide work carried out by Mr. /Ms. -------- under my supervision and guidance. The project report is submitted towards the partial fulfillment of 2 – year, full time Post Graduate Diploma in Management. This work has not been submitted anywhere else for any other degree/diploma. The original work was carried during ----to ----- in (Name of the organization). Name & Sign of Industry Guide Date: Student’s Name and Sign Roll No. Name & Sign of Faculty 9

REPORT STRUCTURE n n n n n Cover and Title page Company’s Certificate of Completion of Project should bear signature and the stamp of the officer concerned in the organization where the student has under gone training as well as that of the head of the PGDBM programme Certificate by the head of the institute that the work is unique. Acknowledgement Declaration given by the student Preface Table of contents (with consecutive numbering) List of Tables and Illustrations Executive Summary. n (Introduction of the reason for project, Research Design in short, Findings, conclusions in short) 10

I. Introduction 1. 1 Introduction of the organization a) Aim & Establishment of the company 1. 2. 3. 4. When was it established and by whom? Vision, mission, goals, aims and the policies developed Its position/stage in the life cycle. Types of services/products given/produced b) Departments of the Company 1. 2. Organizational chart showing the different departments One paragraph about each of the departments explaining their functions within the company. 1. 2 Objective of the study: 1. 3 Hypothesis/Hypotheses (If any) 11

II. Literature review This section for the summer training report would mean writing about the ways in which the organizational realities are similar or different from theory. The management theory dealt with in the report must be written in detail. The review may be of the following: 1. The Background 2. The Promoters 3. The Company and its Product line 4. Features of the Product 5. Marketing strategies 6. Competitors 7. Govt. Policies 8. Taxation aspects 9. Major problems 10. Achievements 11. Share Market Position 12. National and International Image 13. Future Prospects 12

III Research Methodology I. Research Design. a) Exploratory Research (flexible) – involving survey of the concerning literature, experience survey, etc. b) Descriptive – describing characteristics of a particular group or individuals. II. Sampling Design, (Simple Random Sampling, Cluster Sampling, Systematic Sampling, Stratified Sampling, Convenience Sampling, Judgmental Sampling) III. Sources of data (Primary or/and Secondary data). IV. Data Collection tools/instruments. V. Methods of data collection. 13

VI Tools and techniques of analysis of Data. (Statistical analysis must be supported by relevant tables, charts, graphs etc. as required. ) VII Findings and Conclusions (Outcome/ Result). Implication of the study. VIII Suggestion/ Recommendation IX Limitation X Overall Experience Description of work responsibilities taken (Describe the department you worked in, Job description) How could you have done your work better? How could you have gained more experience? What did you learn? How will this experience help you in the future? 14

Bibliography Appendix / Annexure If the student uses any table/graph/ Figure, then it is to be numbered and source of information from which it is collected, is to be mentioned under each. HOW TO WRITE BIBLIOGRAPHY Books: Author (S) e. g. If Author name is Stephen Robbins, then it will be written as Robbins Stephen. Title, Place of Publication, Publisher, Date (year) of publication, Number of pages referred from “------- to -------“. Magazine & Journals/ Newspaper Author(S), Title, Volume Number, Serial Number, Date of issue, Page number Internet: Name of the site, Article Name, Name of the Author, date of the site visited. 15

ANNEXURE/ APPENDICES Original data Long Tables Questionnaires & Letters Schedules or forms used in collecting data Internet Printout Industry Printout Typing Instructions: Paper A 4 Size Margins Left = 1. 5 inch, Right = 1 inch Spacing within a sentence: Double Between words: 1 space After a colon: 2 spaces After a semi colon: 2 spaces After a comma: 1 space After a full stop: 2 spaces 16

TEXT Headings Types: Centre Head ( All Caps, without underlining) 14 font size Centre subhead ( Caps and lower case underlined) 14 font size Side Head ( All Caps, without underlining) 14 font size Paragraph head followed by a colon (Caps & Lower case underlined) 12 font size. Quotation It should be placed in quotation marks and double spaced, forming an immediate part of the text, but if a quotation is of a considerable length (more than four or five type written lines) then it should be single-spaced and indented at least half an inch to the right of the normal text margin. 17

Footnotes Identification of materials used in quotations in the report and the notice of material not necessary to the body of research text but still of supplemental value. Placed at the bottom of the page on which the reference or the quotation which they identify or supplement ends. They should be numbered consecutively usually beginning with No. 1 in each chapter Foot notes are typed in single space though they are divided from one another by double space. All the students are required to follow the above stated guidelines and are required to write the project report in their own language. Attaching download information/materials in the content & annexure is strictly prohibited. 18