SULA Best Practices Fri Nov 14 2014 9

SULA Best Practices Fri, Nov 14, 2014 9: 00 – 10: 00 am

SULA Best Practices Overview • SULA Best Practices • Changes in SULA are a great opportunity to know more about DL. • This session will cover: – Process Loan Dates, why they matter – SULA setup, tricks and tips – Reviewing your CRSU files, what to do with them. – Awarding ideas in the future for students with less than 1 REP left. 2

Your Presenters • Jaimie Borisch – Campus. Vue • Tara O’Neil – People. Soft • Sara Peterson – Banner • Vicky Somers – Data. Tel • Kristin Stuhr-Mootz – Campus. Vue • Lyndsey Thomas – Powerfaids 3

Agenda • COD Processing • SULA Basics – Department & School Responsibilities – SULA Setup AY and LP – PS: AY and LP 2013 -2014 • SULA Advanced – Awarding with less than 1 REP left 4

SULA Basics Let’s focus on the fundamentals of SULA 5

Overview Department & School Responsibilities ED will calculate and inform students and schools using additional data reported by schools. CPS COD NSLDS Loan Servicers • Inform school of first-time borrower and progress toward limit • Inform student that they are subject to a limit • Determine who is a first-time borrower • Calculate MEP, REP and SUP • Reject loans • Inform schools • Determine eligibility for interest subsidy • Communicate with borrower • Stop subsidy ex. ag Y/N ISIR A Fl L SU 1. 4 P SU 267 mt DL ct 206 e Rej ct 207 e Rej ge han change c UP atus S od IR n 25 = idy st ge peri S a M, I easo subs TS en r d us , an ze FAH scre d lo ubsidi e ost onfirm e in S P C s 6 6 = ecrea 2 D 7 = 2

COD Reporting Requirements Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates * http: //ifap. ed. gov/dpcletters/GEN 1313. html 7

COD Reporting Requirements COD AY and LP in PS: Origination Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates 8

COD Academic Year Schema Tags Specific AY & LP Guidance GEN 13 -13 given for 2013 -2014 § A Direct Loan’s academic year tags in the COD schema are <Academic. Year. Begin. Date> and <Academic. Year. End. Date>. § Schools must populate these tags with the exact beginning and ending dates of the loan’s academic year (the period to which the annual loan limit applies). § A summer term that is treated as a header or trailer to a Scheduled Academic Year must be included in the academic year dates only if the student will actually be 9 receiving that Direct Loan type for the summer.

COD Loan Period Schema Tags Specific AY & LP Guidance GEN 13 -13 given for 2013 -2014 § A Direct Loan’s loan period tags in the COD schema are <Financial. Award. Begin. Date> and <Financial. Award. End. Date>. § These tags must be populated with the exact dates of the loan period of the loan, and may need to be updated based on the student's actual enrollment or other eligibility issues. 10

COD AY and LP Lifecycle Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Student’s Enrollment Pattern Anticipated Actual Fall and Spring Fall, Spring and Summer • Option 1: Originate a new loan for the summer term and extend the academic year ending date for the existing fallspring loan to include the summer term. Marquette uses this option. All Summer awarding done on separate Item type • Option 2: Increase the loan amount of the existing fallspring loan and extend both the loan period and the academic year ending dates to include the summer term. 11

COD AY and LP Lifecycle Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Contd. Option 1: Originating a New Loan School’s Reporting to COD for Fall-Spring Loan Initially Begin Date End Date Loan Period August 26, 2013 May 9, 2014 Academic Year August 26, 2013 May 9, 2014 School’s Reporting to COD for Summer-Only Loan Begin Date End Date Loan Period May 24, 2014 August 1, 2014 Academic Year August 26, 2013 August 1, 2014 12

COD AY and LP Lifecycle Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Contd. Option 1: Originating a New Loan School’s Reporting to COD for Fall-Spring Loan Updated Begin Date End Date Loan Period August 26, 2013 May 9, 2014 Academic Year August 26, 2013 August 1, 2014 School’s Reporting to COD for Summer-Only Loan Begin Date End Date Loan Period May 24, 2014 August 1, 2014 Academic Year August 26, 2013 August 1, 2014 13

COD AY and LP Lifecycle Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Contd. Option 2: Extending the Academic Year and Loan Period for the Existing Loan School’s Reporting to COD for Fall-Spring-Summer Loan Initial Updated Begin Date End Date August 26, 2013 May 9, 2014 August 26, 2013 August 1, 2014 Academic Year August 26, 2013 May 9, 2014 August 26, 2013 August 1, 2014 Loan Period Begin Date End Date 14

COD AY and LP Lifecycle Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer Contd. • AYLP-Q 4: Will all loan types necessarily have the same loan period and academic year dates? AYLP-A 4: No. There are circumstances in which different loan types would have different loan periods or academic years. For example, if a school uses a scheduled academic year consisting of fall and spring semesters, with the summer term treated as a trailer to the scheduled academic year, and the student receives all Direct Subsidized Loan eligibility for fall and spring, does not receive all Direct Unsubsidized Loan eligibility for the fall and spring semesters, and then attends the summer term and requests a loan, the Direct Subsidized Loan would have a loan period and academic year consisting of the fall and spring semesters, and the Direct Unsubsidized Loan(s) would have loan period(s) and academic year(s) spanning the fall, spring, and summer terms. [December 20, 2013] http: //www. ifap. ed. gov/150 Percent. Direct. Subsidized. Loan. Limit. Info/FAQ. html#AYLP-Q 6 15

PS: AY and LP 2013 -2014 Ex: Attends Fall/Spring and Subsequently Attends Summer Term as Trailer !S Contd. Q • • L i n N ote s s In PS our AY is defaulted to Aug-Aug ec tio n o Next we run: f P PT 1. Pop Update to make sure Orig will be selected by DL out: Offer Activity = Adjustment (SCC_POP_UPD) 2. Origination (FAPLBOG 1) 3. Process Loan Dates twice (SFA_LNDTUPDT) *included Loan type to deal with AYLP-Q 4 a) AY Changes I. Shorten all loans to May AY if in those Careers II. Extend all loans to Aug AY if in Career or Summer Paid III. Shorten all loans to May AY if Summer loan unpaid b) LP Changes i. ii. Shorten to Fall LP End only if Fall only Shorten to Spring LP Start only if Spring only 16

PS: AY and LP 2013 -2014 Ex: Attends F/S now Plans to Attend for Summer Term (Trailer) cont. 1. Pop Update to make sure Orig will be selected by DL out: Offer Activity = Adjustment (SCC_POP_UPD) !S QL in N ote s s ec tio n o f P PT 17

PS: AY and LP 2013 -2014 Ex: Attends F/S Semesters and Now Attends for Summer Term (Trailer) cont. 3. Process Loan Dates twice (SFA_LNDTUPDT) !S Q L i n N a) AY Changes ote s s I. Shorten all loans to May AY if in those Careers ec tio II. Extend all loans to Aug AY if in Career or Summer Paid n of PP T III. Shorten all loans to May AY if Summer loan unpaid *included Loan type to deal with AYLP-Q 4 18

PS: AY and LP 2013 -2014 Ex: Attends F/S Semesters Now Attends for Summer Term (Trailer) cont. 3. Process Loan Dates twice (SFA_LNDTUPDT) !S QL in b. LP Changes N ote i. Shorten to Fall LP End only if Fall only s s ec ii. Shorten to Spring LP Start only if Spring only tio n o f P PT *included Loan type to deal with AYLP-Q 4 19

PS: COD Reporting Requirements COD AY and LP in PS: COD Response (CRSU) Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates 20

PS: COD Reporting Requirements COD SUP in PS: COD Response Disb Acknowledgement Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates 21

SULA Changes to NSLDS 22 http: //ifap. ed. gov/nsldsmaterials/attachments/NSLDSNewsletter 46. docx

SULA Changes to NSLDS in PS 23

Overview SULA Changed/New* Files Department & School Responsibilities ED will calculate and inform students and schools using additional data reported by schools. CPS COD NSLDS Loan Servicers • Inform school of first-time borrower and progress toward limit • Inform student that they are subject to a limit • Determine who is a first-time borrower • Calculate MEP, REP and SUP • Reject loans • Inform schools • Determine eligibility for interest subsidy • Communicate with borrower • Stop subsidy 1 HPR SB 1 SC e* lio * SCH g tfo han Por sage C ol U* sage cho ized U SCR S S id g S CR ub U 014 ubs PTOP portin S 2 S R DL F* 9/ Re O SUB llment CR o Enr 24

SULA Changes Reports / Files • NSLDS- Existing • School Portfolio Report (SCHPR 1) will include: – Subsidy usage and tracking information – A loan’s subsidy status • NSLDS- New • Subsidized Usage School Report (SCHSB 1) will include: – – – • Subsidy usage and tracking information in attendance at school Sub Usage Period (SUP) Program enrollment information A loan’s subsidy status Rec’d in SAIG as SUBRPTOP COD- New • Common Record SULA Calc Ack CRSU 15 OP will include: – Awards with Subsidized Usage Calculation change, but no school reported on that day – Subsidy usage and tracking information updates processed 25 – A loan’s subsidy status COD Message Classes http: //www. ifap. ed. gov/codtechref/attachments/1415 CODTech. Ref. Vol 2 Sec 2 Message. Classes. pdf

SULA Changes Reports / Files • COD- New Cont’d • DL Subsidized Usage Change Report will include: • First time borrowers whose subsidized usage has changed within the past week • Maximum Eligibility Period (MEP) • Remaining Eligibility Period (REP) • Sub Usage Period (SUP) • • Displays all loans at your school • Sent to all schools meeting the “trigger” for that borrower Posted weekly to your school News. Box • • CSV format • • A school can opt out of receiving the report Import into an Excel spreadsheet for sorting Replaces the Direct Subsidized Loan Usage Limit report from 2013 https: //www. fsadownload. ed. gov/Repository/CODTech. Ref 1415 June/1415 CODTech. Ref. Vol 6 Sec 8 Reports. pdf 26

NSLDS Enrollment Reporting Requirements Existing: • Enrollment Status – ½ and FT New: Required 7/1/14 (to be submitted by 10/1) • • CIP Credential Level Program Length of Title IV Academic Year Flags for Prep Coursework Flag for Teacher Certification Enrollment Status - FT, ¾, ½ 27

COD Reporting Transition 2014 -2015: Need more elements to determine if at Limit Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates • AY & LP COD can determine SUP starting with 2013 -2014 • But COD still needed more from schools to determine Max Eligibility Period (MEP) • Need to get the length of the program too. * http: //ifap. ed. gov/dpcletters/GEN 1313. html 28

COD Reporting Transition COD Maximum Eligibility Period (MEP) Existing • Loan Period Dates • Academic Year Dates New for 2014 -2015 • • • CIP Credential Level Program Length Needed to determine MEP Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html http: //www. ifap. ed. gov/fregisters/attachments/FR 051613 DLProgram. Interim. Final. Rule. pdf 29

SULA Setup Program Length: Academic Plan Table New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 30

Determining When Eligibility is MEP-SUP = REP Lost Maximum Eligibility Period 150% of Program Length All Subsidized Usage Periods Remaining Eligibility Period 150% limit is met and further eligibility is lost when Remaining Eligibility Period is zero (or less). 31

Ex: Determine Remaining Eligibility Period MEP-SUP = REP Student receives 3 years of Direct Subsidized Loans while enrolled in a 2 -year program. Student then transfers to a 4 -year program. Maximum Eligibility Period All Subsidized Usage Periods Remaining Eligibility Period After year 3 of Upon transfer to 2 -year program 4 -year program Maximum Eligibility Period 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period 0 Years 32

Ex: Determine Remaining Eligibility Period MEP-SUP = REP All Subsidized Usage Periods Remaining Eligibility Period Upon transfer to 4 -year program Maximum Eligibility Period 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period Maximum Eligibility Period After year 3 of 2 -year program 0 Years 3 Years Can you award a Sub Loan? • Can you properly originate a Direct Subsidized Loan with characteristics that create a SUP that is <= REP? • If REP is >= 1, the answer is always “YES” 33

SULA Sub Loan Lifecycle MEP-SUP = REP: if REP >=1 Award Sub The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 34

School Award based on Sub Elig MEP-SUP = REP: if REP >=1 Award Sub The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 35

School Award based on Sub Elig The borrower is a first-time borrower School Determines Sub Award MEP-SUP = REP: if REP >=1 Award Sub School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Take Program Length 36

School Award based on Sub Elig The borrower is a first-time borrower School Determines Sub Award MEP-SUP = REP: if REP >=1 Award Sub School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Take SUP from ISIR/NSLDS 37

School Award based on Sub Elig The borrower is a first-time borrower School Determines Sub Award MEP-SUP = REP: if REP >=1 Award Sub School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP >= 1 a_select = T Else a_select = F End-if 38

Tips and Tricks: SULA Basics • PS since our AY is defaulted to Aug-Aug • Next we run: 1. Pop Update for inclusion in DLOUT (SCC_POP_UPD) 2. Origination (FAPLBOG 1) 3. Process Loan Dates twice (SFA_LNDTUPDT) a) AY Changes i. b) Shorten / Extend LP Changes i. Shorten 39

School Award based on Sub Elig Workaround Equation until can get Acad Plan View Fixed The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP Challenge: Program Length Defined on Acad Plan Can’t get field unless in effdt view Vote on Product Enhancement Tracker 2484* (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP >= 1 a_select = T Else a_select = F End-if 40

Tips and Tricks: SULA Basics 41

Tips and Tricks: SULA Basics MEP-SUP = REP All Subsidized Usage Periods Remaining Eligibility Period Upon transfer to 4 -year program Maximum Eligibility Period 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period Maximum Eligibility Period After year 3 of 2 -year program 0 Years 3 Years Can you award a Sub Loan? You can determine if REP >= 1 by: 1. Getting Program Length (PL) from Acad Plan Table 2. Determine MEP = PL * 1. 5 3. Determine SUP = SFA_NSLDS_LN_ELIG 4. Determine REP = MEP – SUP 5. Sub Eligible if REP >= 1 from PS_NSLDS_FATAGGRVW 42

Tips and Tricks : SULA Basics MEP-SUP = REP All Subsidized Usage Periods Remaining Eligibility Period Upon transfer to 4 -year program Maximum Eligibility Period 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period Maximum Eligibility Period After year 3 of 2 -year program 0 Years 3 Years Q: What about schools that have UGRD programs reported in Months or Weeks: A: You need to use the Dept. of Ed math to determine a corresponding Year value for MEP when determining REP. See Gen 13 -13 guidance and training on how to do so. 43 * http: //ifap. ed. gov/dpcletters/GEN 1313. html

Tips and Tricks : SULA Basics MEP-SUP = REP All Subsidized Usage Periods Remaining Eligibility Period Upon transfer to 4 -year program Maximum Eligibility Period 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period Maximum Eligibility Period After year 3 of 2 -year program 0 Years 3 Years Q: What about schools that have Grad/Prof programs reported in Months or Weeks: A: You shouldn’t need to determine Subsidized Eligibility for Grad/Prof programs. No action needed. 44

Tips and Tricks : SULA Basics MEP-SUP = REP All Subsidized Usage Periods Remaining Eligibility Period Upon transfer to 4 -year program Maximum Eligibility Period 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period Maximum Eligibility Period After year 3 of 2 -year program 0 Years 3 Years Q: Are schools required to report more than: • Academic Year • Loan Period • Program Length A: Yes, Because in addition to determining REP, there are some more advanced rules. 45

SULA Advanced Let’s focus on Detailed Rules 46

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules Existing • Loan Period Dates • Academic Year Dates New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework Why does COD need this? • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html http: //www. ifap. ed. gov/fregisters/attachments/FR 051613 DLProgram. Interim. Final. Rule. pdf 47

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107 New for 2014 -2015 • CIP • Credential Level • Program Length Needed to determine MEP • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) Why does COD need this? • Payment Period Begin Date 1. Rounding Subsidized Usage Periods. 45 will =. 5 rounded 2. Exceptions: Annual Loan Limit & Proration SUP w/ Part-Time Enrollment Status a. Annual Limit Exception: Annual Limit Used in one semester SUP = 1 b. Part Time Exception: Determine SUP 1 st, then Prorate based on enrollment example from above at ½ time =. 5 Need Enrollment Status = ½ http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html http: //www. ifap. ed. gov/fregisters/attachments/FR 051613 DLProgram. Interim. Final. Rule. pdf 48

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107 Maximum Eligibility Period All Subsidized Usage Periods Remaining Eligibility Period After year 5 of 4 year program Maximum Eligibility Period 6 Years All Subsidized Usage Periods 5. 5 Year Remaining Eligibility Period . 5 Years Ex. only Spring getting 5500 in Sub, 2000 in Unsub Step 1: Annual Limit Exception: Annual Limit Used in one semester SUP = 1 a. SUP = 1 Step 2: Apply Part Time Exception: a. SUP =. 5 Prorated due to enrollment: 1 * ½ =. 5 Final adjusted SUP =. 5 49

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107 New for 2014 -2015 • • • CIP Credential Level Program Length Needed to determine MEP Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) Why does COD need this? • Payment Period Begin Date If Term Src = T*, SULA = Anticipated + Current + Remote http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html If Term Src <> T SULA = Taken + Remote http: //www. ifap. ed. gov/fregisters/attachments/FR 051613 DLProgram. Interim. Final. Rule. pdf *T= Based on Enrollment in Term 50

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107 New for 2014 -2015 • • • CIP Credential Level Program Length Needed to determine MEP Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) Why does COD need this? • Payment Period Begin Date http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html http: //www. ifap. ed. gov/fregisters/attachments/FR 051613 DLProgram. Interim. Final. Rule. pdf 51

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #8 - Final Regulations Published 20140107 New for 2014 -2015 • CIP • Credential Level • Program Length Needed to determine MEP • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework Why does COD need this? • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 3. MEP for Bachelor's Degree Completion Programs Schools who offer just final 2 years of Bach degree can have Program Length of 4 Need Special Program = ‘B’ 4. MEP for Special Admission Associate Degree Programs Schools can have Program Length of 4 but needs all three: a. Pre. Req for Admission need an Associate Degree already b. Admission is competitive c. Prepares student for Licensure or Certification in Profession http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html within State offered Need Special Program = ‘A’ 52

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516 New for 2014 -2015 • CIP • Credential Level • Program Length Needed to determine MEP • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework Why does COD need this? • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 5. NCTC Exclusion: Treatment of Teacher Certification Coursework for Which the Institution Awards No Academic Credential (NCTC) (§ 685. 200(f)(7)) Statute: MAP– 21 added section 455(q)(3)(B) to the HEA a. when determining a borrower’s remaining eligibility period for teacher certification coursework, only periods in which a borrower received Direct Subsidized Loans for such teacher certification coursework are included in the borrower’s subsidized usage period. Need Special Program = ‘T’ http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html 53

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516 New for 2014 -2015 • CIP • Credential Level • Program Length Needed to determine MEP • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework Why does COD need this? • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 6. Prep Coursework SUP preparatory coursework for undergraduate programs, preparatory coursework for graduate or professional programs, and teacher certification coursework because they treat loans for such coursework differently than loans for other programs. a. Ugrd Prep Coursework SUP could create loss of eligibility Need Special Program = ‘U’ a. Grad Prep Coursework SUP doesn’t create loss of eligibility Need Special Program = ‘P’ http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html 54

COD and MU COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516 New for 2014 -2015 • CIP • Credential Level • Program Length Needed to determine MEP • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework Why does COD need this? • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date a. Grad Prep Coursework SUP doesn’t create loss of eligibility Need Special Program = ‘P’ b. Marquette Created Grad Prep Coursework Acad Plans to report Enrollment Reporting and COD accurately http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html 55

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516 New for 2014 -2015 • • • CIP Credential Level Program Length Needed to determine MEP Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) Why does COD need this? • Payment Period Begin Date http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html 56

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516 New for 2014 -2015 • • • CIP Credential Level Program Length Needed to determine MEP Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) Why does COD need this? • Payment Period Begin Date http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html 57

COD Reporting Requirements COD Exceptions, Exclusions and Special Rules 150% Direct Subsidized Loan Limit EA #1 - Interim Regulations Published 20130516 New for 2014 -2015 • • • CIP Credential Level Program Length Needed to determine MEP Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) Why does COD need this? • Payment Period Begin Date http: //www. ifap. ed. gov/eannouncements/011714 Revised. Final. Regulations. Published 150 Percent. EANum 8. html 58

SULA Phase II New Schema 4. 0 A Special Programs Values April 2014 The new <Special. Programs> tags. Value Description A Selective Admission Associate Program B Bachelor’s Degree Completion Program N Not Applicable P Preparatory Coursework Graduate/ Prof Program T Non-Credential Teacher Certification Program U Preparatory Coursework Undergraduate Program 59

SULA Phase II New Schema 4. 0 A SULA Phase II – April 2014 The <Program. Credential. Level> tag will assist in validating the type/length of program Program Credential Level Student Level Code Undergraduate certificate or diploma 01 0 -5 (UGRD) Associate’s degree 02 0 -5 (UGRD) Bachelor’s degree 03 0 -5 (UGRD) Post Baccalaureate certificate 04 0 -5 (UGRD) Master’s degree 05 6 -7 (Graduate) Doctoral degree 06 6 -7 (Graduate) First Professional degree 07 6 -7 (Graduate) Graduate/Professional certificate Non-credential programs 08 6 -7 (Graduate) 99 0 -5 (UGRD) Description (preparatory coursework/teacher certification) 60

SULA Phase II New Schema 4. 0 A SULA Phase II – April 2014 COD validates the <Special. Programs> tag against Grade Level on an incoming loan. Special Programs Tag Value Valid Grade Levels Sel Adm Assoc Prog A 0 -5 Bach Deg Completion Prgm B 0 -5 Not Applicable N N/A Prep Grad P 5 Teacher Cert T 5 Prep Undergrad U 1, 0 Tag Not Submitted N/A 61

Prep Coursework and NCTC Teacher Cert Differences For Enrollment in an Undergraduate Grad/Professional Program For Enrollment in Non Cred Teacher Cert (NCTC) Program Maximum Eligibility Period is 150% of program for which coursework is preparing for. Maximum Eligibility Period is 150% of program for which borrower most recently received Direct Subsidized Loan. Maximum Eligibility Period is 150% of Non Credential Teacher Certification program only NCTC Direct Subsidized Loan. Subsidized Usage Periods count against maximum eligibility. Subsidized Usage Periods under NCTC programs solely count against NCTC maximum eligibility. Enrolling could result in loss of interest subsidy. NOT possible to lose interest subsidy by enrolling. NCTC Sub never lost 62

Prep Coursework and NCTC Teacher Cert Differences For Enrollment in an Undergraduate Program Maximum Eligibility Period is 150% of program for which coursework is preparing for. Subsidized Usage Periods count against maximum eligibility. Enrolling could result in loss of interest subsidy. For Enrollment in Grad/Professional Program Maximum Eligibility Period is 150% of program for which borrower most recently received Direct Subsidized Loan. Subsidized Usage Periods count against maximum eligibility. NOT possible to lose interest subsidy by enrolling. For Enrollment in Non Cred Teacher Cert (NCTC) Program Maximum Eligibility Period is 150% of Non Credential Teacher Certification program only NCTC Direct Subsidized Loan. Subsidized Usage Periods under NCTC programs solely count against NCTC maximum eligibility. NOT possible to lose interest subsidy by enrolling. NCTC Sub never lost 63

Tips and Tricks: SULA Advanced 64

Tips and Tricks: SULA Advanced Rules impact setup needed • There advanced rules for SULA that require additional fields – Enrollment used to prorate. Is reported at the time of: • Origination • Finalized in each disbursement ‘bucket’ – NCTC Teacher Cert - excluded • Has a different ‘buckets’ for Sub – Some 2 year Programs need schools to report 4 year as Program Length – Prep Coursework treated differently based on • Grad • Undergraduate 65

Tips and Tricks: SULA Advanced SULA Curiosities – Assumption for determining award in basic example: • SUP on NSLDS record will be correct. – Noticed in 2014 -2015 examples of FAH having SUP then subsequent ISIR has no value would lead to problems • Relying on COD reject or CRSU information too late in process • If packaging after some AY loan has paid: – When one dri = true for one bucket SUP increased for whole loan • Packaging Basic Example was for an AY loan – If doing a loan for one semester remember the extra rules: » Usage is Prorated days in LP/ Days in AY and rounded » If Max Loan in one semester Usage will equal 1 » After Max loan rule then Prorate for enrollment – Option 1 from basic AY/LP if change in Grade Level Usage > 1 • DON’T depend on COD to reject as Best Practice 66

SULA Advanced Test Your Knowledge Ex: Less than one year Remaining Eligibility Period Student receives 5. 5 year of Direct Subsidized Loans while enrolled in a 4 -year program. Student has always been a Part time student. Can a school award Sub? After year 5 of 4 year program All Subsidized Usage Periods Remaining Eligibility Period Maximum Eligibility Period 6 Years All Subsidized Usage Periods 5. 5 Year Remaining Eligibility Period Maximum Eligibility Period . 5 Years Can you award a Sub Loan for the AY? If REP is <1, the answer is Maybe. Is enrollment Half time, then Yes. Must Originate with ½ Enrollment Is enrollment ¾ time or Full time, then No for AY. Only elig for Unsub**. **But you must make sure Sub elig met before awarding Unsub

SULA Advanced Test Your Knowledge Ex: Less than one year Remaining Eligibility Period - Continued Maximum Eligibility Period All Subsidized Usage Periods Remaining Eligibility Period After year 5 of 4 year program Maximum Eligibility Period 6 Years All Subsidized Usage Periods 5. 5 Year Remaining Eligibility Period . 5 Years Can you award a Sub Loan for the one Sem? If REP is < usage in the semester the answer is Maybe. Cannot award full Sub Amount or SUP= 1 In this example: Sub loan Fall only: Usage =. 4 LP=Fall AY Fall/Spring Amount: 5499 You must award this way Unsub loan for the Spring LP=Spring AY Fall/Spring Amount: 2001 Schools should NOT package SUB when they expect the student to enroll in a manner that would cause the student to have a subsidized usage period that exceeds the student’s remaining eligibility period. If a student turns out to enroll less than full time, then you could go back and repackage the student with subsidized loan funds and reduce the unsubsidized award by the amount of the subsidized loan for which they are eligible. Alternatively, if you package after a student actually enrolls (and has registered for classes), you could rely on a student’s 68 registration as being full-time, half-time, etc. , before making a decision about whether and to package.

School Award based on Sub Elig < 1 The borrower is a first-time borrower School Determines Sub Award MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Take Program Length 69

School Award based on Sub Elig < 1 The borrower is a first-time borrower School Determines Sub Award MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Take SUP from ISIR/NSLDS 70

School Award based on Sub Elig < 1 The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award Not Elig for AY Sub (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP >= 1 a_select = T Else a_select = F 71 End-if

School Award based on Sub Elig < 1 MEP-SUP = REP: if REP <1 The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD Determine if Elig for one Semester award Maybe elig for one Sem Sub SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determine Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 72

School Award based on Sub Elig < 1 MEP-SUP = REP: if REP <1 The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD Determine if Elig for one Semester award Maybe elig for one Sem Sub SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determine Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 73

School Award based on Sub Elig < 1 MEP-SUP = REP: if REP <1 The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD Determine if Elig for one Semester award Maybe elig for one Sem Sub SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Assign Max SEM_SUB = 5499 If NSLDS_LOAN_YEAR < 3 Assign Max_SEM_SUB = 4499 If NSLDS_LOAN_YEAR < 2 Assign Max_SEM_SUB = 3499 74

School Award based on Sub Elig < 1 MEP-SUP = REP: if REP <1 The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD Determine if Elig for one Semester award Maybe elig for one Sem Sub SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Assign Unsub Spring only= Last Award Amount This prevents too much Unsub in Fall 75

School Award based on Sub Elig < 1 Elig for one Sem Sub? MUFA_PSLSUSM The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determne Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 76

School Award based on Sub Elig < 1 The borrower is a first-time borrower School Determine Sub Award MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award Maybe elig for one Sem Sub School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 77

School Award based on Sub Elig < 1 The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP MEP-SUP = REP: if REP <1 Determine if Elig for one Semester award Maybe elig for one Sem Sub (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan This is the normal Unsub Make sure you use a different item type than the spring only, in case they are eligible for both 78

School Award based on Sub Elig < 1 Elig for one Sem Sub? The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Find if has Fall COA 79

School Award based on Sub Elig < 1 Elig for one Sem Sub? The borrower is a first-time borrower School Determine Sub Award Get Fall COA School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Spring COA 80

School Award based on Sub Elig < 1 Elig for one Sem Sub? The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan If Fall COA > Spring COA Assign Fall Add on = FCOA - SCOA 81

School Award based on Sub Elig < 1 Elig for one Sem Sub? The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Assign Max SEM_SUB = 5499 If NSLDS_LOAN_YEAR < 3 Assign Max_SEM_SUB = 4499 If NSLDS_LOAN_YEAR < 2 Assign Max_SEM_SUB = 3499 Limit Sub Semester Amount By Max_SEM_SUB and Remaining Need / 2 + Fall Add on _ Fall Subtraction 82

School Award based on Sub Elig < 1 Elig for one Sem Sub? The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan To prevent overaward in Sub for one semester: Limit Amount Remaining Need / 2 + Fall Add on _ Fall Subtraction 83

School Award based on Sub Elig < 1 Elig for one Sem Sub? MUFA_PSLSUSM The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determine Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 84

School Award based on Sub Elig < 1 Elig for one Sem Sub? MUFA_PSLSUSM The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determine Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 85

School Award based on Sub Elig < 1 Elig for one Sem Sub? MUFA_PSLSUSM The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determine Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 86

School Award based on Sub Elig < 1 Elig for one Sem Sub? MUFA_PSLSUSM The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Get Program Length (PL) MEP = PL * 1. 5 REP = MEP- SUP If REP > 0 And REP < 1 Determine Sem Usage (SEM) =Round(LP/AY, 1) If SEM <= REP a_select = T Else a_select = F End-if 87

School Award based on Sub Elig < 1 Elig for one Sem Sub? MUFA_PLASAME The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Assign Unsub Spring only= Last Award Amount This prevents too much Unsub in Fall 88

School Award based on Sub Elig < 1 Tips and Tricks: SULA Advanced The borrower is a first-time borrower School Determine Sub Award Elig for one Sem Sub? School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan If less that one REP left: 1) Determine if you can award a semester’s worth 1) Determine Fall Usage Period 2) Determine Spring Usage Period 2) Is the One Term Usage < Students REP? 3) If elig for full Sub, reduce by $1 to prevent SUP = 1 4) Only COA/Need for one term to prevent Overaward 5) If awarding for Fall only, consider awarding matching Spring only Unsub 6) Remember you can not originate a loan with uneven amounts 89

COD Reporting Requirements & PS COD AY and LP in PS: COD Response (CRSU) New for 2014 -2015 • CIP • Credential Level • Program Length • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 90

COD Reporting Requirements & PS COD SUP in PS: COD Response Orig Acknowledgement New for 2014 -2015 • CIP • Credential Level • Program Length • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 91

COD Reporting Requirements & PS COD SUP in PS: COD Response Disb Acknowledgement New for 2014 -2015 • CIP • Credential Level • Program Length • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 92

COD Reporting Requirements & PS COD SUP in PS: COD Response CRSU in DL Management New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 93

Tips and Tricks : CRSU MEP-SUP = REP in CRSU Maximum Eligibility Period All Subsidized Usage Periods Upon transfer to 4 -year program Maximum Eligibility Period Remaining Eligibility Period After year 3 of 2 -year program 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period 0 Years 3 Years Q: What are you doing with your CRSU files? A: Run queries to determine if SUP looks !SQL in Not es sec correct. tion o f PPT • Carefully review anyone who has more than 2 years SUP. • Action required if AY or LP dates incorrect. Reach out to schools* and have them change them. *Look up contact person in NSLDS 94

Tips and Tricks : CRSU MEP-SUP = REP in CRSU After year 3 of 2 -year program Maximum Eligibility Period All Subsidized Usage Periods Maximum Eligibility Period Remaining Eligibility Period Upon transfer to 4 -year program 3 Years 6 Years All Subsidized Usage Periods 3 Years Remaining Eligibility Period 0 Years 3 Years Q: What are you doing with your CRSU files? A: Run queries to determine if SUP looks correct. • Carefully review anyone who has more than 2 years SUP. • Action required if AY or LP dates incorrect. Reach out to schools* and have them change them. *Look up contact person in NSLDS 95

SULA Phase II Edits Award Level Edits: Triggers Edit Program Trigger Reject 202 DL Cannot submit more than one tag for Published Program Length (Years, Months or Weeks) Reject 203 DL Incorrect Special Program submitted Reject 208 DL Incorrect Student Level Code submitted Reject 209 DL Invalid value submitted for Weeks Programs Academic Year Reject 213 DL Actual Disbursement Submitted with EDD on or after 10/1/2015* Configurable Date* Note: “Maintenance Record” and “Change Record” are synonymous 96

SULA Phase II Fixes Award Level Edits: Fixes Edit How To Fix Reject 202 Review the record to determine which Published Program Length fields were submitted. Correct the record so that there is only one, then resubmit Reject 203 Resubmit with a valid Special Program and Student Level Code combination. • If the Special Program is ‘T’ or ‘P, ’ Stdnt Level Cd must be 5. • If Special Program is ‘A, ’ Student Level Code must be 0 -5. • If Special Program is ‘B, ’ Student Level Code must be 0 -5. • If Special Program is ‘U, ’ Student Level Code must be 0 -1. Reject 208 Resubmit with a valid Student Level Code/Program Credential Level combination. If Program Credential Level is 01 -04 or 99, then Student Level Code must be 0 -5 If Program Credential Level is 05 -08, then Student Level Code must be 0 -7 Reject 209 Review Weeks Programs Academic Year submitted. Update with a valid value and resubmit with Weeks in Program AY >=26. Reject 213 The Direct Loan disbursement submitted has a DRI of 'True' and the Earliest Disbursement Date for the award falls on or after 10/1/2015*. Update EDD to on or before 9/30/2015 and resubmit *Conf. Date

SULA Phase II Edits Disbursement Level Edits: Triggers Edit Trigger Reject 204 Incorrect Program CIP Code submitted Reject 205 Payment Period Start Date is outside the Award Begin and End dates Reject 206 Subsidized award/loan level reject when the borrower’s remaining subsidized eligibility period is less than zero Reject 207 The student's Remaining Subsidized Eligibility Period for this loan has been calculated as less than zero after this disbursement was approved 98

SULA Phase II Fixes Disbursement Level Edits: Fixes Edit Reject 204 Reject 205 EA 20140822 How To Fix Review the CIP Code submitted with the award to ensure that it is a valid CIP Code. If so, review the effective date range for the CIP Code. Update with a correct CIP Code and resubmit. Review the Payment Period Start Date and compare with the Financial Award Begin and End dates. Update with a valid date and resubmit. Reject 206 This or another subsidized loan has resulted in a less than zero Remaining Subsidized Eligibility Period for this loan. The student is not eligible for additional subsidized loans for this program. Reject 207 The student has a Remaining Subsidized Eligibility Period for this loan that is less than zero. The student is not eligible for additional subsidized loans for this program. http: //www. ifap. ed. gov/eannouncements/082214 CODIssue. Edit 205. html

PS SULA Fix Chart When to adjust FA Term vs. DL Maintenance Symptom Cause Invalid Enrollment R 2 T 4 done award reduced still > 0 No SULA Data R 2 T 4 done award Cancelled FA Term DL Maintenance Make Enrollment = what it was when it first paid (Paid_Enr) Fall: Eff Status = Active SULA Load = Paid_Enr Reject 205 AY loan has Spring: Cancelled Spring Eff Status = Active Disb SULA Load = F Invalid Enrollment AY Award Fall: Cancelled, never Eff Status = Active paid yet SULA Load = F Invalid Enrollment Loan Paid at different enrollment level and has now been updated Payment_Period = Last Day of Fall Loan Period Make Enrollment = what it was when it first paid (Paid_Enr) 100

SULA Tips and Tricks PS and SULA Review your SULA records ‘stuck’ in PS 1. Loan Validation report • >Loans>Direct Lending Reconciliation>Validation Errors Report 2. Origination Auth Report • >Loans>Direct Lending Reconciliation>Origination Auth Report > especially Loan Action Code: OC (Orig Change) Loan Action Status: F (Failed Rule) 3. View your DLOUT trace file • People. Tools>Process Scheduler>Process Monitor> click the Process Name DLOUT, then click FAPDLOUT, View Log/Trace, CBL_FAPDLOUT_#####. log

SULA Tips and Tricks PS and SULA Review your SULA data in PS 1. Invalid SULA Data? 2. Run Query: QA_CS_FA_SULA_STUDENT. i. Make sure to update the criteria to match your school’s STRM and EMPLID values. ii. Tip: If you don’t setup Aid Processing Rule Setup (SACR>Product Related> Financial Aid>Aid Year>Aid Processing Rule Setup) • Delete table B(FA_DFLT_RUL_SET) from the query so that the query gives you results

SULA Tips and Tricks SULA Plans Review your Acad Plans and Prep Coursework 1. Marquette Setup two new Plans • Pre Req for Health/Med • Pre Req for MBA • Both with Special Program = P Prep Coursework Grad Prof Program 2. Prep Coursework rules for Grade Level • Prep Coursework Graduate P • Must have Grade Level = 5 • Prep Coursework Undergraduate U • Must have Grade Level = 0 or 1 3. Non-Credential Teacher Certification T • Must have Grade Level = 5

SULA Tips and Tricks SULA Plans Review your Acad Plans CIP for Undecided/Undeclared 1. Marquette Setup Undeclared Plans with General Studies by College (STEM) College Arts and Science Business Communication Engineering Health Science Professional Studies Undeclared CIP Code 24. 0102 52. 0101 09. 0100 14. 0101 51. 0000 24. 0102

SULA Best Practices Overview • SULA Best Practices • Changes in SULA are a great opportunity to know more about DL. • You learned about: – Process Loan Dates, why they matter – SULA setup, tricks and tips – Reviewing your CRSU files, what to do with them. – Awarding ideas in the future for students with less than 1 REP left. 105

COD Processing w/ SULA DL Process ISIR FAFSA Central Processing System (CPS) SAR PN e-M Originations, Disbursements & Paper MPNs Responses onic lectr ling E nse Cou COD Funding Data and Payment Requests Loans and Disbursements Repayment/ Servicing Servicers Loans and Disbursements Electronic Aid Review Enrollment Status Funding Request Money G 5 Data ent Stud NSLDS www. myfedloan. org SUP, CMT 267, SULA FLG Credit: CRCO 15 OP Subsidy Loss Date, SUP www. mygreatlakes. org MPN: CRPN 15 OP SUP, ENROLLMENT, DL: CRSU 15 OP NSLDS: SCHSB 1 AY, LP, MEP, R 206 SP nslds. ed. gov studentloans. gov fafsa. gov www. nelnet. com Payment: Change DLEntrance: CRECMYOP DL: Response: COMRECOP Sub Usage. CRPS 14 OP ISIR: IDAP 14 OP DL: COMRECIN Report www. salliemae. com/Federal. Loans Exit: DLFFEXOP 106

Questions? 107

Contacts • Jaimie Borisch – E-mail: jborisch@herzing. edu • Tara O’Neil – E-mail: tara. oneil@marquette. edu • Sara Peterson – E-mail: slflesch@bryantstratton. edu • Vicky Somers – E-mail: vicky. somers@alverno. edu • Kristin Stuhr-Mootz – E-mail: kstuhrmootz@herzing. edu • Lyndsey Thomas – E-mail: thomas@westerntc. edu 108

References • NASFAA 2014 What FAAs Need to Know About 150% Direct Subsidized Loan Limits http: fsaconferences. ed. gov/conferences/library/2014/nasfaa/2014 NASFAAWhat. FAAs. Needto. Know. About 150 Direct. Sub. Loan. Limits. pdf // • NASFAA 2014 Direct Loan “Tips” & Tools http: //fsaconferences. ed. gov/conferences/library/2014/nasfaa/2014 NASFAADirect. Loan. Processing. Tips. Tools. pdf • Software Developers Conference August 2013 http: //ifap. ed. gov/presentations/0813 Software. Developers. Webinar. html • Software Developers Conference June 2014 http: //ifap. ed. gov/presentations/attachments/CODUpdate. SWDC. pptx • NSLDS Software Developers Conference June 2014 http: //ifap. ed. gov/presentations/attachments/NSLDSUpdate. SWDC. pptx 109

References • Number 46 June 2014 NSLDS Newsletter • NSLDS Enrollment Reporting Webinar # 5 • NSLDS TSM/FAH Processes and Batch File Layouts • 2015 -2016 ISIR Cross-Reference • Electronic Data Exchange Technical Reference 2015 -2016 (DRAFT) http: //ifap. ed. gov/nsldsmaterials/Newsletter 46. html http: //ifap. ed. gov/presentations/attachments/150 DSLLwebinar 5 Enrollment. Reporting 073014. pd f http: //ifap. ed. gov/nsldsmaterials/attachments/TSMFAHProcand. Batch. File. Layouts 1415. pdf http: //ifap. ed. gov/edetechref/attachments/1516 EDETech. Ref. ISIRCross. Reference. Draft. pdf https: //www. fsadownload. ed. gov/Repository/EDETech. Ref 1516 July/1516_EDE_TR_3 - Record_Layouts_(Summer_Draft). pdf 110

References • MAP – 21 Resources: – Reporting of Academic Year and Loan Period to COD for Direct Loans – Interim final rule changes made by MAP-21 - including Establishing new Direct Loan Program regulations that provide that new borrowers who are ineligible after 150% for Direct Subsidized Loan Federal Register – 2014 -01 -17 (Final Regulation) Subject: Direct Loans - 150% Subsidized Loan Limit Federal Register – Live Internet Webinar - COD Reporting of Academic Year and Loan Period – Live Internet Webinar - 150% Direct Subsidized Loan Time Limit 111

This presentation and all WASFAA presentations are available for download from the Conference site at www. wasfaa. net 112

Appendix 113

XML Schema Validation • COD Update (05/30/2014): – “COD System Warning Edit 211 (5/20/14)” http: //ifap. ed. gov/eannouncements/attachments/053014 CO DProc. Update. pdf • Schema Validation Instructions: http: //www. ifap. ed. gov/codxmlschema/attachments/CODGuidet o. Fully. Valid. XMLDocuments. pdf • 4. 0 a Schema: http: //ifap. ed. gov/codxmlschema/CODXMLSchema 4 pt 0 a. html • Previous schema versions: http: //www. ifap. ed. gov/ifap/cod. XMLSchema. jsp When trying to determine why a file failed schema validation, use the file the school sent to COD, not the response file. 114

Ex: Determine Remaining Eligibility Period (REP) Student receives 1 year of Direct Subsidized Loans while enrolled in a 2 -year program. Student transfers to a 1 -year clock-hour program. Maximum Eligibility Period All Subsidized Usage Periods Remaining Eligibility Period After year 1 of 2 year program Upon transfer to 1 year cert. program Maximum Eligibility Period 3 Years 1. 5 Years All Subsidized Usage Periods 1 Year Remaining Eligibility Period 2 Years 0. 5 Years Minimum loan period length in a clock-hour program is lesser of length of program or academic year. School cannot disburse a Direct Subsidized Loan to this student. 115

Enrollment School Code The <Enrollment. School. Code> tag seems to still be a “mystery” to some schools… • The <Enrollment. School. Code> tag indicates the physical location where the student is attending class • Must be reported with each actual disbursement submitted to COD • Some vendor software does NOT identify this tag clearly • A back-end process combines the first six digits of the OPE ID and a branch campus ID • An OPE ID is NOT 6 -digits…some vendor software does NOT identify the OPE ID correctly 116

2015 -2016 non SULA changes Value of R and new SAR Comments • A value of R will be added to the current loan limit flags. R will be defined as ‘Exceeded loan limit and reaffirmed debt’. – A SAR comment will be added for a value of R in the Undergraduate Subsidized or Combined Loan Limit Flags. – A SAR comment will be added for a value of R in the Graduate Subsidized or Combined Loan Limit Flags. – The SAR C flag will be set by the new comments. 117

School Award based on Sub Elig Workaround Equation until can get Acad Plan View Fixed The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Workaround: Set Program length = 4 until resolved *Vote on Product Enhancement Tracker 2484* 118

School Award based on Sub Elig Workaround Equation until can get Acad Plan View Fixed The borrower is a first-time borrower School Determines Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan Determine REP: Assign SUP = SFA_NSLDS_LN_ELIG Determine REP Assign REP = MEP - SUP If REP > = 1 Assign A_Select = True Else Assign A_Select = False 119

School Award based on Sub Elig Workaround Equation until can get Acad Plan View Fixed The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 120

School Award based on Sub Elig Workaround Equation until can get Acad Plan View Fixed The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 121

School Award based on Sub Elig Workaround Equation until can get Acad Plan View Fixed The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 122

School Award based on Sub Elig Equation once Acad Plan View Fixed: Using Acad Plan The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 123

School Award based on Sub Elig Equation once Acad Plan View Fixed: Using Acad Plan The borrower is a first-time borrower School Determine Sub Award School submits origination record to COD SUP > REP (Subsidized Usage Period > Remaining Eligibility Period) COD will reject the loan 124

SULA Setup PS: Loan Period Dates: Valid Terms for Career Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates 125

SULA Setup PS: Academic Year Dates: Define Financial Aid Years Existing: Guidance GEN 13 -13 given for 2013 -2014 • Loan Period Dates • Academic Year Dates 126

SULA Advanced Setup 127

SULA Advanced Setup CIP Code, Program Length, Special Programs: Academic Plan Table New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 128

SULA Advanced Setup Credential Level: Credential Cross Reference New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 129

SULA Advanced Setup Payment Period Begin Date: Valid Terms for Career New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 130 Also from Term Session Table

SULA Advanced Setup Enrollment Status: SULA Load Rules New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 131

COD Reporting Requirements & PS COD AY and LP in PS: Origination Manage DL Application Existing 2013 -2014 • Loan Period Dates • Academic Year Dates This section: Always blank unless overriden 132

COD Reporting Requirements & PS COD AY and LP in PS: Origination Manage DL Application New for 2014 -2015 • CIP • Credential Level • Program Length • Length of Title IV Academic Year • Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 133

COD Reporting Requirements & PS COD AY and LP in PS: Origination View Loan Processing Actions> Disb tab> View COD data New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 134

COD Reporting Requirements & PS COD AY and LP in PS: Origination View Loan Processing Actions> Disb tab New for 2014 -2015 • • • CIP Credential Level Program Length of Title IV Academic Year Special Programs • Flags for Prep Coursework • Flag for Teacher Certification • Enrollment Status (full, ½, ¾) • Payment Period Begin Date 135

PS SULA Bugs & Enhancements New Since July 2014 Bug Number 19306731 Description Direct Loan Change Records are being skipped by DL out (FAPDLOUT) Created 7/28/14 Students who have withdrawn and require their loans to be cancelled with COD, are failing with a "No SULA Data" error and are not being processed and sent to COD. Solution For information on this issue , please see Cancelled Loans fail during Generate Direct Loan Data (DLOUT) with "No SULA Data" error Note 1912611. 1 Re-initializes WS-EDIT-ANT-AMT field in FAPDLOCH Targeted to be redelivered in Bundle 35 Critical Delivered 8/21/2014 19324088 Cancelled Loans fail during Log a Service Request to receive the Generate Direct Loan Data (DLOUT) instructions for the manual override Created 7/30/14 with "No SULA Data" error workaround. Tip: Make Sure FA Term is Active 19315186 SULA Load value on DL change records is using the actual SULA Created 7/29/14 Load from FA Term rather than transmitting the overridden value or a full-time value. Solution Targeted with Bundle 35 on 10/24/2014 Tip: Make Sure FA Term is Active and adjust SULA Load to Disb Enrollment until fixed. 136

PS SULA Bugs & Enhancements New Since July 2014 continued Bug Number Description Solution 19335150 Sending Published Years When Log a Service Request to receive the Published Program Length Changes code change workaround. Created 7/31/14 to Months or Weeks 19482808 SULA Issue when an Academic Year Please see: COD is Rejecting 2015 Loan has the 2 nd Disbursement Direct Loans when the 2 nd Created 8/21/14 Cancelled Disbursement is Cancelled Note 1919567. 1 for addition information COD is rejecting the cancellation of on this issue. the spring portion of a fall/spring loan with reject code 205 "PAYMENT Log a Service Request to receive the PERIOD START DATE IS OUTSIDE code change workaround. THE AWARD BEGIN AND END Also see: http: //www. ifap. ed. gov/eannouncements/0 DATES" 82214 CODIssue. Edit 205. html 19569998 Created 9/5/14 SULA load value at Disbursement not retained Tip: Make Sure FA Term is Active and adjust SULA Load to Disb Enrollment until fixed. 137

SULA Tips and Tricks PS Documents Review the SULA PS docs Bundle 32 Regs 2 Phase 1 SULA 1/23/2014 Master Note: Doc ID 1616549. 1 Bundle 32 Financial Aid 9_0. pdf 1. Setting Up Direct Loans. pdf 2. Managing Financial Aid Terms. pdf 3. Defining Programs, Plans and Subplans. pdf Critical Post Bundle 32 Regs 2 Phase 2 SULA 4/3/2014 UPD 906310_SULA_User_doc_1. pdf 1. SULA Setup 2. Batch Update of FA Term SULA Fields 3. FA Term 4. COD Reporting 5. PS Query

SULA Tips and Tricks PS Documents Review the SULA PS docs NSLDS Critical Post Bundle 32 Regs 2 Phase 2 SULA 4/3/2014 2014_2015_NSLDS_Update. pdf Bundle 33 Regs 3 Phase 2 SULA 4/25/2014 Master Note: Doc ID 1665770. 1 Bundle 33 Financial Aid_9_0. pdf SULA Updates Critical Post Bundle 33 Regs 2 Phase 2 SULA 6/18/2014 UPD 909213_SULA_User_doc. pdf Topics Credential Level Cross Reference Payment Period Start Date SULA Special Program SULA Load

SULA Tips and Tricks PS Documents Review the SULA PS docs NSC Critical Post Bundle 33 Regs 3 Phase 2 SULA 7/1/2014 1) 2014 Updates to NSC Processing NSC_Reporting_Requirements_2014. pdf 2) Patch 19386299: NSC Report and Enhancements Following Patch 18069321 Additional information can be found in Note 1916204. 1 Bundle 34 Regs 4 Phase 2 SULA 7/25/14 Master Note: Doc ID 1905797. 1 Financial Aid *

SULA Tips and Tricks PS Documents Review the SULA PS docs NSC Patch Post Critical Post Bundle 33 Regs 8/29/2014 2) Patch 19386299: NSC Report and Enhancements Following Patch 18069321 Additional information can be found in Note 1916204. 1 Bundle 35 Regs 1 SULA bug Fixes Targeted: 10/24/14 Master Note: Doc ID TBD Financial Aid * Critical Post Bundle 34 Regs 4 NSC Targeted: After Bunde 35 posted Master Note: Doc ID 1668682. 1 Topics Reporting each Major for a student Bug 19632941 - NSC REPORT SHOULD INCLUDE ALL MAJORS (ACTIVE PLANS)

SULA Looking Ahead 142

NSLDS Pre & Postscreening SULA 2015 -2016 Data Highlights The following SULA NSLDS fields added to the 15 -16 ISIR record: Added FIELD # Value Subsidy Status Date 533, 555, 577, 599, 621, 643 CCYYMMDD Blank N/A Confirmed Loan Subsidy Status 532, 554, 576, 598, 620, 642 L = Lost Subsidy R = Reinstated Subsidy N = NA for non-D 0 loans or no change to subsidy status for D 0 loans Blank Changed Subsidized Loan Eligibility Used field (SLEU) renamed (SUP) Subsidized Usage Period FIELD # Value 437 999 v 999 • Post screening Reason Code 26 will be added for a change in Confirmed Loan Subsidy Status. • Post screening Reason Code 27 will be added for decreases in the 143 Subsidized Usage Period.

2015 -2016 NSLDS Values 144

New COD Enhancements 9/14 Origination Fee Percentage Changes: • CROF 15 OP files: • Earliest Disbursement Date (EDD) will continue to be used to determine the correct percentages. • COD system will reject a DLS, DLU, or DLP award with new Edit 213 when: • the award has a disbursement that has a DRI of ‘True’ AND • the EDD for the award is on or after the FSA anticipates the fees to change • COD will update origination fee percentages and disbursement amounts on loans reported with only anticipated disbursements • New system generated responses intended for school import to update records. 145

COD Release September 2014 Recap New Reject Edit changes Edit Before 9/14/2014 After 9/14/2014 Trigger Reject 140 Yes Incorrect Origination Fee Percent for EDD (Earliest Disbursement Date) submitted Reject 141 Yes Cannot change the Origination Fee Percent and/or Interest Rebate Percent on an Active Loan Reject 142 Yes No R 140 instead Invalid Origination Fee Percent and/or Interest Rebate Percent on Award Changes Reject 143 Yes No R 63 R 77 R 78 Instead Disbursement Net, Fee, and/or Rebate Amounts are Incorrect based upon the Origination Fee Percentage and/or Interest Rebate Percent) Reject 144 Yes No R 140 instead For HCM/Reimbursement schools, sequence 146 issues http: //www. ifap. ed. gov/eannouncements/attachments/September. CODupdateprereleaseattachmentofchanges. pdf

COD Release September 2014 Recap New Reject Edit Before Edit 9/14/2014 After 9/14/2014 Reject 213 No Yes Trigger Actual Disbursement Submitted with EDD after an established date If a Direct Loan award with an actual disbursement is submitted to the COD System and the EDD is on or after October 1, 2015, the award will be rejected with COD Reject Edit 213. Change in Reject Behavior Before Edit 9/14/2014 After 9/14/2014 Reject 50 Yes Trigger More than 180 days after loan period end date OR More than 10 days before the loan period start date: Edit 50 will now ignore disbursements that have been reduced to $0. 147 http: //www. ifap. ed. gov/eannouncements/attachments/September. CODupdateprereleaseattachmentofchanges. pdf