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Study on Distribution, Genetic Diversity & Development of the Indigenous Fruit Species in Brunei Darussalam Project Initiation Document Project Executive: Loke Wai-Hong Senior Users: Hjh Aidah bti Hj. Mohd Hanifah Senior Suppliers: Julie Flood Project Manager: Soetikno S. Sastroutomo Date: 10 th June 2011
Part A – Background (1) Executive Summary & Objectives Executive Summary Knowing that the rapid urbanization is the main factor causing extinction of plant species, Brunei’s government has initiated this project to study and conserve their indigenous fruits species. Adoption of conservation and germplasm management technologies are the main goals to be achieved in this project. Major activities planned in this project includes exploration, systematic identification, documentation and conservation of indigenous fruits. Development of indigenous fruits with potentiality for commercialisation are also one of the major goal. Project Objectives • To systematically assess, evaluate & identify indigenous fruits’ diversity in Brunei Darussalam • To publish a scientific book on Indigenous fruit of Brunei Darussalam • To acquire knowledge & skill in fruits technologies especially on systematic identification of fruit species & germplasm management technology • To develop & adopt methodology for the identification & germplasm management of fruit species • To allocate/map the distribution of indigenous fruits species in Brunei Darussalam by using international standard system • To establish database information system on fruits in Brunei Darussalam • To identify & recommend the indigenous fruits that has potential for commercialization • To formulate short & long term strategic plan to develop local indigenous fruits in Brunei Darussalam • To implement the identification of genetic diversity of indigenous fruits species through molecular technique
Part A – Background (2) Key Stakeholders and Beneficiaries ● Stakeholders and Beneficiaries: ● Donor(s): Brunei Government ● End-user(s): Staffs of Department of Agriculture & Agri-food Brunei Darussalam ● Partner(s): Department of Agriculture & Agri-food, Brunei Darussalam ● CABI Centres/Departments: CABI SEA - Malaysia/ID
Part B – Implementation (1) Proposed Organisation Structure ● Corporate Management: Julie Flood & Loke Wai-Hong ● Project Board: ● ● ● Project Executive: Loke Wai-Hong Senior Users: Hjh. Aidah bti Hj. Mohd Hanifah Senior Suppliers: Julie Flood Project Assurance: Lum Keng-Yeang CABI Budget-holder Note that, if not the Project Executive, the CABI Budget-holder must have written confirmation from the Project Executive, and the Project Manager if required by Project Executive, prior to authorising payment. ● Project Manager: Soetikno S. Sastroutomo ● Team Managers:
Part B – Implementation (2) Stages Work Packages / Deliverables in Stage, unless indicated in Stage Name a) Phase 1 – Inception Meeting Stage Completion Date November 2011 Work Packages / Deliverables: Business Plan 1) 2) 3) Discussion with DOAA Staff on the Work Plan and its Implementation Recommendation and prepare a list of required resources to assist the implementation of the Work Plan Study visit to Bogor, Indonesia for 4 (four) DOAA officers for 5 (five) days b) Phase 2 1) Prepare resources for surveys, including questionnaire, descriptor lists, etc. 2) Implement survey according to the schedule 3) Systematically identify, catalogue and add specimens to herbarium and germplasm collection 4) Provide on-the-job training for local staff 5) Document protocols used at various stages of surveys, collection and preservations May 2012
Part B – Implementation (2) Stages Work Packages / Deliverables in Stage, unless indicated in Stage Name a) Phase 3 – Stage Completion Date November 2012 Work Packages / Deliverables: Business Plan 1) 2) A GPS framework will be incorporated in the surveys to collect data for making distribution maps of each species A data base system to process survey data and linking this to herbarium and germplasm will be developed. b) Phase 4 – May 2013 1) Survey information will be compiled into a scientific book 2) Master copies of the book in Bahasa and English will be delivered to DOAA b) Phase 5 – 1) Fruit species with commercial potential would be identified 2) Short- and long-term strategic plan would be prepared November 2013
Part B – Implementation (3) CABI Resource Requirements Staff Time Required on Project (and/or role on project) (Indicate whether time is in Days or Months) Staff required for Business Plan Development (optional): Total time required for Business Plan Development (optional): Estimate of Cost (£) to complete Business Plan Development Stage (optional): Remainder of Project (excluding Business Plan Development)
Part B – Implementation (4) Customer Acceptance Criteria Target Measures Publication of scientific book on indigenous fruits (English & local language) Donor( Brunei Gov); DOA staff ; Derived from surveys and other work packages Staff are competent in fruit species ID and germplasm management Donor ( Brunei Gov); DOA staff ; Training packages produced; Improved competency seen through better throughput of identifications Production of manual in ID, herbarium and germplasm management Donor ( Brunei Gov); Plant protection staff in DOA; researchers, extensionists, growers Derived from work packages; results synthesized into manual Distribution, genetic and patterns map of indigenous fruits production Donor ( Brunei Gov); staff in DOA , researchers, extension staff; growers Results of surveys synthesized into a map Establishment of database of indigenous fruits Donor ( Brunei Gov); staff in DOA, researchers, extension staff, growers Database produced and accessed by researchers etc Identification of potential indigenous fruits for commercialization Donor ( Brunei Gov), staff in DOA, growers, extensionists; commercial interests eg traders List of potential fruits for commercialization, produced Formulation of short & long term indigenous fruits commercial production strategies Donor ( Brunei Gov) staff in DOA ; researchers; growers, extensionists; commercial interests eg traders Commercial production strategies identified Greater public awareness & appreciation of indigenous fruits Donor ( Brunei Gov); staff in DOA ; researchers; policy makers ; general public Campaigns to raise pubic awareness, flyers etc Project report Donor( Brunei Gov); staff in DOA ; partners Derived from surveys and other work packages
Part B – Implementation (5) Project Exclusions & Interfaces Exclusions ● ● Non indigenous fruits Fruits outside of Brunei ● ● Interfaces Citrus IPM Manual Project for the ASEAN ● Pesticide Reduction Project in Brunei Darussalam ● Strengthening Virology Capacity of DOA Project ● Pathogen identification of crops and ornamentasl in Brunei ●
Part B – Implementation (6) Key Constraints & Assumptions Constraints ● Managing activities without on-ground presence but through visits ● Possible delay in implementation of activities due to in country bureaucracy Assumptions ● No increase in staff costs for collaborators ● Indirect costs do not increase drastically ● Full co-operation of partners in DOA Brunei ● Current CABI SEA senior staffs and associates remain on board ●
Part C – Reasons for CABI (1) Key Business Benefits - Strategic ● Responding to MC request ● Strengthening CABI as member countries’ organization and raising profile in ASEAN with a view to replicating this work in other ASEAN countries ● Growing business in Brunei Darussalam ● Brunei government continues to recognise and value plant protection and knowledge management as key strengths of CABI ● Strengthens CABI’s position in the region as leading plant protection and knowledge management organization ● ●
Part C – Reasons for CABI (2) Key Business Benefits – Financial (Externally funded Projects only) Full Project Budget – Planned Donor Currency: Brunei Dollar Exchange Rate to £: 0. 46 Overall Contract Value in £ (if known): 172, 983 Costs Billed to Project Donor (£) Gross Revenue (Total Project Revenue): 172, 983 Payments to External Collaborators: 39, 555 Net Income: 133, 428 CABI Implementation Costs (£) CABI Staff Costs: 38, 956 Direct Costs: 63, 308 (other direct costs, for example travel, etc) Net Profit/Loss (Project Contribution): 31, 165 Net Project Contribution (%): 23. 36 Note that the financials should match the information in the Project Financial Analysis (PFA) form. Comments
Part D – Risks (1) Key Risks (for Collaborator, Security, Technical Risks, see next slides) Risk Owner Likelihood (L) (1=Low; 3=High) Impact (I) (1=Low; 3=High) Total (L x I) (1=Low; 9=High) Management Strategy (Choose from Prevention, Reduction, Contingency, Transference, Acceptance, and give brief description of how applied) Unavailability of staff Project Manager (PM) 3 2 6 Endorsement of project by RDs: Ownership of common plans through Inception Workshop Overspending on subproject budgets PM & RD SEA 1 2 2 Implementation of CABI P 2 procedures; Clear and timely budgeting, accounting, reporting and crosscharging (to set up in consultation with Finance) Loss / overcommitment of Project Manager RD SEA 3 2 6 Implementation of CABI P 2 procedures provides clear baseline for transfer of responsibility; Team working within the CABI SEA to ensure continuity of knowledge Unavailability of relevant project partners PM 2 3 6 Team working within the CABI SEA to secure the availability of project partners
Part D – Risks (2) Collaborator Risks Collaborator Name (to be paid by CABI) DOAA, Brunei TBA Has CABI worked with them before? (Yes / No) Y Assessment of Collaborator Risk Include, for example: • Their reputation; • Past experience of working with them (if appropriate). How much (£) in total is the Collaborator to be paid? Excellent working relations 39, 555
Part D – Risks (3) Security Risks Location of Work Has CABI worked there before? (Yes / No) Is there a current, or likely, security risk in that location? (Yes / No) Is an alternative secure location eligible for project? (Yes / No) Brunei Darussalam Yes No Yes
Part D – Risks (4) Technical Risks Technical Work Has the Lead Centre previously undertaken this Technical work? (Yes / No) Has another area of CABI previously undertaken this Technical work? (Yes / No) Identification of fruit species No no Publication of scientific book of fruit species Yes yes Fruit species conservation technology No No, but partners have X years of experience? Fruit species germplasm management technology No No, but partners have X years of experience? Develop database for fruits Yes ?
Part E – Dissemination & Impact (1) Dissemination of Results Dissemination Method Target Results Measures Book publication Scientific book of indigenous fruits Book printed and presented to Do. A On job training 4 Do. A staffs All staffs participated in all survey activities Staffs are competent in fruit species identification and germplasm management Database system 1 database system of fruit species produced Database transferred to Brunei’s Do. A Manuals Manual for identification, herbarium and germplasm management Manual produced Map Distribution map of indigenous fruits in Brunei Map produced (what, how, etc)
Part E - Dissemination & Impact (2) Impact of Project (Scientific, Technical, Commercial, Social, Environmental) Impact Target Measures Scientific – Generates data on indigenous fruits in Brunei Novel scientific information generated and published. Numbers of papers/reports produced Technical – manuals, databases, maps produced Improved management leads to improved yields and reduced losses in the field. Commercial – package produced on how to commercialize indigenous fruits of Adoption by growers and traders of methods to commercialize indigenous fruits. Social – Improved livelihoods for growers through diversification of crops grown Improved incomes for growers to improve their standards of living Environmental –. strengthening germplasm conservation and indigenous plant biodiversity in country and beyond A diversity of indigenous fruits grown by farmers and available in local and regional markets
Part F – Reporting and Sign-off (1) Reporting Information Provider Information Required Interested Parties Frequency a) PE/PM b) a) Interim report b) Financial report Corporate Management (CABI) a) Every 6 months b) Every 6 months a)PM b) c) a) Mission report b) c) Project Board (CABI) a) End of each phase/visit b) c) a)PM/PE b) c) a)Promotional material b) c) Marketing (CABI) a) As needed b) c) a) b) c) Collaborators (External) – paid by CABI a) b) c) Partners (External) a) b) c) a) CABI SEA b) Collaborators c) a) Interim/progress report b) Draft final report c)Final report Donors / Funding Agency (External) a) End of each phase/visit b) End of consultation period c) End of consultation period a) b) Other – please specify a) b)
Part F – Reporting & Sign-off (2) Supporting Documentation As a minimum to accompany the completed PID: ● Project Financial Analysis Extra supporting documentation may be provided: ● Gantt Chart (or Log Frame) ● Any other documentation as appropriate Please note that projects with an Intellectual Property Right (IPR) component require the contract to be submitted to PMG prior to signature.
Part F – Reporting & Sign-off (3) Authorisation Project Executive / EMT: ……………………… Date: ……………………………. . PMG Sign-off (Level 1 Projects) ……………………. . Date: ……………………………………. Approval of: £ PID £ Development of Business Plan PMG Comments and/or Follow-on Actions:
Appendix A – New Product / Initiative (1) Strategic Fit Customer Needs & Trends Market Attractiveness <£ per annum, size, strategic importance> What Problem Are We Trying to Solve?
Appendix A – New Product / Initiative (2) Proposed Product / Initiative Specifications Product / Initiative Scope