Student Information System SIS Report Presentation to the

Student Information System (SIS) Report Presentation to the UTFAB Tuesday October 27, 2009 Don Hesser, Director Information Systems Rusty Scott, Associate Director ACNS Chris Seng, Senior Associate Registrar

Outline Offices supported by Student System p FY 10 Summary of Activities p What’s next p Funding Review p Registration Waitlist p Questions p October 27, 2009 UTFAB SIS Fall 09 Presentation 2 2

Offices Supported by Student System p p p p p Academic Departments – All of them Accounts Receivable – Student Billing Admissions – Prospects and Applicants CASA – Advising and degree audit Catalog and Curriculum – Class Schedule Division of Continuing Education – Credit only Graduate School – All Graduate Departments Registrar’s Office – Registration and Grades Student Financial Services – Financial Aid October 27, 2009 UTFAB SIS Fall 09 Presentation 3

Systems Included p ARIES (Banner) – Student Information System n p p p p p Modules for persons, students, billing, financial aid, academic history, catalog, class schedule, more… Banner Document Management System (BDMS) – Imaging Banner Workflow (BW) – Workflow Degree Audit Reporting System (DARS) U. Select – Course equivalency system Operational Data Store (ODS) – Reporting system fsa. ATlas – International Student System CLM – Campus Loan Management ARIESweb – Faculty and Staff self-service RAMweb and Ram. Records – Student and former student self-service October 27, 2009 UTFAB SIS Fall 09 Presentation 4

RAMweb Logins per Year p* October 27, 2009 UTFAB SIS Fall 09 Presentation Projected 5

Summary of Recent Activities p System Upgrades n n n n p p Implementation of Banner 8. 0, 8. 1 and 8. 2 along with Oracle database updates Compliance with financial aid College Opportunity Fund version compatibility Other new Banner features such as waitlist. Upgrades to DARS, the degree audit report in RAMweb Upgrade to U. Select, the transfer course equivalency system Patches and bug fixes Analysis, testing and campus input for registration waitlist possibilities. Investigation into sending text messages, in addition to emails, as part of waitlist notifications for waitlist DARS degree audit now shows student athlete compliance with NCAA academic program requirements DARS now reflects in-progress credits, “IP” on the audit Finalizing the transition to the Google apps and RAMweb modifications for the Google apps (email) conversion October 27, 2009 UTFAB SIS Fall 09 Presentation 6

Summary of Activities – page 2 p p p p As part of federal legislation for collection and reporting of Ethnicity and Race, added Race and Ethnicity confirmation to Registration Ready for Spring 2010. One time re-survey Student (ASCSU) elections Design of the H 1 N 1 reporting pages for students, faculty and staff including SSO integration from RAMweb to reporting page Registration error messages are tailored in the registration process Added display of post-secondary transcripts into ARIESweb so advisors can review transfer coursework and recommend how that coursework should apply to degree requirements Improvements to process for loading scores from course assignments to Ram. CT Collaboration with ASCSU to improve course survey process October 27, 2009 UTFAB SIS Fall 09 Presentation 7

Summary of Activities – page 3 p p p p Retired the Luminis platform for portal services Created ARIESweb as a stand-alone web site for Faculty and Advisor services. Redesigned Ram. Point. Colostate. Edu web page to a navigational page that supports users trying to locate interactive services such as C. A. P. , ARIESweb or Ram. CT. About 4, 000 hits/day Added registration override information into RAMweb Redesigned the holds page in RAMweb Added Repeat-Delete information to RAMweb Modified the anticipated graduation date logic for graduate students in Registration Ready October 27, 2009 UTFAB SIS Fall 09 Presentation 8

Projects Ahead p p p Finalize plans and testing for the registration waitlist n Target go-live is April 2010 when registration for fall begins n Complete testing, analysis, policy review for registration waitlist Add single sign-on (SSO) to Google apps Refine majors/minors/concentrations in unofficial transcript (3 majors/3 minors) Add Math placement exam and GRE results to RAMweb test score listing Enable ability to set web directory preferences in RAMweb such as display or hide email address or phone number Class Schedule rewrite – this is a major initiative; goal is to improve user interface and consolidate key schedule data on one web page. October 27, 2009 UTFAB SIS Fall 09 Presentation 9

Projects Ahead - 2 p p p p Begin scanning and indexing documents that students bring to the Registrar front counter. Student can then leave with original document and eliminates more paper in the office. Finalize workflows to route electronic images from student documents to processing staff Electronic request for major, minor (field of study) changes Electronic grade changes for instructors Make changes to display of graduate student display in RAMweb to eliminate unnecessary tools/services. Class schedule display of required materials w/ISBN # as required by new federal legislation Electronic routing (workflow) of e. Program of Study for signatures Finalize adding the student Id Photo to ARIESweb so faculty can link student face and name with the class roster. October 27, 2009 UTFAB SIS Fall 09 Presentation 10

Projects Ahead - 3 p p p Plan for next round of software upgrades for Banner, DARS, U. Select, Workflow, Imaging and ODS Re-write of all Financial Aid pages in RAMweb to present information in clearer format and add functionality to update and change data Infrastructure upgrades in RAMweb programming code to remain with current technology and security standards and improve efficiency of code base Consider the ability for students or parents to maintain the parent address in RAMweb or another parent website. In addition, review parent email and phone information and how this can be maintained online and better utilized for parent communication Consider the ability for students to delegate access to RAMweb type information or services to parents. For instance access to final grades or access to billing information Investigate delivery of RAMweb content on mobile devices October 27, 2009 UTFAB SIS Fall 09 Presentation 11

Funding “Trust, but verify” Ronald Reagan and many others October 27, 2009 UTFAB SIS Fall 09 Presentation 12

FY 10 Funding FY 09 (last year) $493, 824 p Increases for FY 10 (this year) p n n p Software licenses (mandatory)$10, 709 Salary/benefits $0 Hardware maintenance $1, 633 Total (2. 49%) $12, 342 Total FY 10 October 27, 2009 $506, 166 UTFAB SIS Fall 09 Presentation 13

Projected Expenses this Year (FY 10) p Projected FY 10 expenses n $506, 166 n Software – 44% n Hardware – 7% n Staffing – 48% n Other – 1% October 28, 2008 UTFAB SIS Fall 08 Presentation 14

Summary p We request your continued support of the project n n The UTF and student support are critical for this system The system is performing and meeting all demands for service October 27, 2009 UTFAB SIS Fall 09 Presentation 15

SIS Upgrade, the Checklist 1. Benefit as many students as possible All students at CSU, former students, incoming students. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability Within 1 -2% each year. 5. Potential for direct student use Yes. 6. Effort, thought & clarity in plan Your decision. 7. Quantitative usage data RAMweb usage 8. Financial co-sponsorship Yes. 9. Central/distributed balance Your decision. 10. Cost/benefit ratio Your decision. October 27, 2009 UTFAB SIS Fall 09 Presentation 16

Questions Are Most Welcome p Thank you for your support. October 27, 2009 UTFAB SIS Fall 09 Presentation 17

REGISTRATION WAITLIST Registrar’s Office Colorado State University

Class Schedule

Registration

Registration Options

Register for Waitlist

On Waitlist

Email Notification

Options

RAMweb

Waitlists and Position

Suggestions?

Questions?