Stormwater Maintenance and Replacement Program November 21 2006

Stormwater Maintenance and Replacement Program November 21, 2006 Patricia Biegler, P. E. Richard Broad, P. E. 1

Background August 2000 2001 2006 Fee $1. 75/ERU/Month $2. 55/ERU/Month Pipe 275 miles 1, 000 miles 1, 100 miles Public Ditch 1, 320 miles 2, 500 miles 2, 700 miles Documented Citizen Calls 2, 999 7, 475 11, 397 Projected Ditch Clearing Level of Service 5 – 7 Years* 10 – 15 Years Ditch Cleaned 90 miles* ** 36 miles Backlogged Cave-Ins 600 ** 1, 000 + * Using Streets Crews & Temps ** Not Available 2

Current Funding FY 06 -07 OPERATING CAPITAL TOTAL Stormwater Fee $3. 3 M $1. 3 M $4. 6 M Drainage (General Fund: Roughly 40% from State Maintenance) $1. 8 M - $1. 8 M $1. 3 M $6. 4 M TOTALS Other Funding Sources $5. 1 M State Maintenance Pro-rata Grants General Fund 3

Stormwater Program Components o Yellow Environmental n n o Red Maintenance n n o Red Permitting and Water Quality Inspections Ditches, Pipes, Lakes, Curbs & Gutters, + Structures Emergency Response Capital Needs n n n Provide Flooding Protection Improve Level of Protection Neighborhood Appearance 4

Issues • Loss of Capital Buying Power – Fee Increase in 2000 of $0. 85/month/ERU • Increased Regulatory Requirements – Testing, Inspection & Enforcement – Wetlands Permitting • Operating Increase – – – Salaries & Fringes Materials Contracts Debris Hauling & Disposal Transportation of Debris Property Issues Ø Ø Land Values Easements Access Encroachments • Growing Backlog - 3500 + Citizen’s Requests 5

Maintenance Requirements TV Pipe Resetting Pipe Washing Cave Repair Curb & Gutter Ditch Cleaning/Debris & Vegetation Ditch Regrading Erosion Control Ditch Widening Inlet Pipe Driveway Pipes, Culverts, etc. Lake Ditch Streetsweeping Cleaning Inlets & Structures Pipe Washing Cave Repair Lake Maintenance & Dredging Blockage Removals Fish Kills Erosion Control Outfall Natural Waterway Pipe Resetting Pipe Washing Pipe & Culvert Installation 6

Maintenance & Service o o In most cases – Vegetation is a minor issue. Real Problems are: n n n Collapsed Pipes Undersized Pipes Off-Grade Pipes Undersized Ditches Undersized Culverts Off-Grade Ditches 7

What it takes to fix: Annual Additional Funding Needs Current Funding Yellow Red Yellow Total Environmental: 0. 4 M $150, 000 0. 55 M Maintenance & Service: 4. 7 M $3, 130, 000 7. 75 M Capital Programs 1. 3 M Needs: $6, 260, 000 7. 64 M $9, 540, 000 15. 94 M Total: 6. 4 M * Includes drainage funding 8

Environmental Program 9

ENVIRONMENTAL PROGRAM Successes o o o o Nationally Recognized Education Program HRPDC – Partnering of Hampton Roads Cities for Environmental Education Public BMP/Lake Inspections Annual Reports to DEQ Illicit Discharge Investigations – Partner with Fire Department Organized City-wide Erosion & Sediment Control Inspections Amended City Ordinance to Include Fines for Erosion & Sediment Control 10

ENVIRONMENTAL PROGRAM Current Challenges & Needs Private BMP 1 Tech & Vehicle $50 K E & S Control Enforcement 2 Inspectors &Vehicles $100 K Total $150 K 11

ENVIRONMENTAL PROGRAM Future Challenges o DCR is Taking Over Management of Stormwater Permitting from DEQ o DCR is Pushing for Large Increases in Water Quality Monitoring & Reporting – $$$ ? ? ? o City Currently Negotiating Renewal of its Stormwater Permit with DCR 12

Maintenance & Service 13

Maintenance & Service Successes o In Spite of Limited Resources More Effective n n o Emergency Response n o o o Equipment Skills for Each Job Detailed Plans Developed for Known Choke Points More Investigation Up Front to Eliminate Wasted Work Effort & Stop and Start Better Defined Work Methods to Include Surveying First Stage Repairs to Cave-ins Use of In-mate Crews Use of Project Levels to Sort Backlog 14

Identified Needs - Maintenance Cave-In Repair 4 Crews (4 members) + Equipment - $800 K Contract $1. 5 Million $2, 300, 000 Roadside Ditch Regrading 2 crews (4 members) + Equipment $400, 000 Neighborhood Ditch Cleaning 1 Survey Crew (3 members) + Equipment 1 Stormwater Crew (3 members) + Equipment $300, 000 Erosion Control & Ditch Stabilization Materials $50, 000 Wetland Permitting $80, 000 1 Engineer or Environmental Scientist Total $3, 130, 000 15

Cave-Ins o Cave-Ins FY 04 -05 1, 088 Cave-In Repair Requests n - 496 Repaired by City Crews (124/Crew/Year) 125 Repaired by Contract ($621, 000) 467 Added to the existing backlog o Current Backlog over 1, 000 Cave-Ins 16

Excavation Requirements 2: 1 4’ 4’ 2’ 4’ 4’ 18’ 17

Cave-Ins o Best Approach n Less than 6’ Deep – In-House Crew Repair n Over 6’ Deep – Contract o Roughly 50/50 Deep vs. Shallow o Stepwise Approach n First Stage Repair n Letter to Resident n Follow up Repairs as Needed 18

Capital Program 19

Capital Projects o o Funding has slipped from $2. 6 million in 2001 to $1. 3 million in 2006 Construction cost increases have outpaced overall inflation rate (greater than 10%/yr) Backlog of needed capital projects exceeds $76 million These projects improve drainage for large number of residents 20

Identified Annual Needs – Capital Program Level 4 – Small Neighborhood Projects Contract $200, 000 Level 5 – Mid-Sized Projects Contract $300, 000 Level 6 - Capital Projects 1 Eng + 1 Inspect + 1 draftsman + 1 tech + 1 vehicle $250, 000 $1, 450, 000 Contract $1, 700, 000 Stormwater Inventory 1 Tech + vehicle Roadside Ditch Piping Contract $1, 000 Outfall Dredging Contract $1, 000 Neighborhood Upgrades Contract $2, 000 Total $60, 000 $6, 260, 000 21

Other Items of Concern - Capital o Watershed Studies/Inventory - $250, 000/year n o 52 watersheds Lake Maintenance n n n 350 subdivision lakes For most – owners responsible for maintenance Cost for dredging very high Past practice was to share cost Regulatory issue – may become ours by default Start saving now? – Consultant recommends $250, 000/year 22

Options 23

Stormwater Fee Comparison FY-06/07 Per ERU / Month * Portsmouth scheduled for 50 cent per year increase. ** Norfolk scheduled for annual inflationary increase 24

Fee Comparison Norfolk Sq. Miles Population Miles of Pipe & Ditch Fee Portsmouth Chesapeake 66 234, 403 46. 6 100, 169 353 218, 000 576 568 3, 800 $7. 60 $5. 00 $2. 55 25

Funding Per Mile of Pipe & Ditch FY 06/07 26

Consultant Report o o o Completed on November 10, 2006 Identified Three Levels of Service (LOS) with Associated Fee Recommendations Use 5 Year Average – FY 2008 -2012 n n n Current LOS Minimum Regulatory LOS – Recommended Citizen’s Expectation LOS 27

Consultant Report - Continued o Current Level of Service (LOS) n n o To Meet Minimum Regulatory Requirements – Recommended Level n n o Avg Need: $5. 5 million/year from the stormwater fee which equals $2. 87/ERU/Month With High for 2012 of $6. 3 million or $3. 19/ERU/Month Average need of $10. 6 M/year or $5. 50/ERU/Month With High for 2012 of $11. 9 M or $6. 05 / ERU/Month Citizens Expectation LOS n n Average need of $13. 9 M or $7. 22/ERU/Month With High for 2012 of $16 M or $8. 10/ERU/Month 28

Option 1 Calendar Year Proposed Increase Fee 2006 2007 2008 2009 --- $2. 55 $4. 05 $5. 55 $7. 05 $1. 50 2010 + Beyond - * 50 cent increase per year 29

Option 2 Calendar Year Proposed Increase Fee 2006 2007 2008 --- $2. 55 $5. 55 $8. 55 $3. 00 2009 + Beyond - * 50 cent increase per year 30

Consultant Report – Minimum Regulatory Calendar Year Proposed Increase Fee 2006 -- $2. 55 2007 $2. 95 $5. 50 2008 0 $5. 50 31

Consultant Report – Citizen Expectations Calendar Year Proposed Increase Fee 2006 -- $2. 55 2007 $4. 67 $7. 22 2008 0 $7. 22 32

Comparison of Revenue $8. 1 M $5. 1 M $4. 8 M $5 M $2. 3 M $2. 2 M $2. 1 M Dollars (Millions) – Adjusted for Inflation 33

Priority Option 1 Annual Requirements Option 2 Consultant Minimum Requlatory Citizens Exp. 1 Environmental Requirements $150, 000 Envir Fully –Yr 1 Fully –Yr 1 2 Wetlands Permitting $80, 000 Maint Fully 3 Cave-Ins - Urgent $1, 000 Maint Fully 4 Level 4 & 5 Projects $500, 000 Capital Fully 5 Level 6 $1, 700, 000 Capital Partial –Yr 1 Fully –Yr 2 6 Neighborhood Ditch Cleaning $300, 000 Maint Fully 7 Erosion & Sediment Control $50, 000 Maint Fully 8 Roadside Ditch Regrading $400, 000 Maint Fully 9 Cave-Ins - Important $500, 000 Maint Partial –Yr 2 Fully – Yr 3 10 Inventory $60, 000 Capital Fully 11 Cave-Ins - Maintenance $800, 000 Maint Fully Partial –Yr 1 Partial – Yr 1 Fully $410, 000 Fully –Yr 2 12 Capital Needs $4, 500, 000 Total Capital Partial –Yr 3 $1, 060, 000 Partial – Yr 2 $4, 260, 000 0 Partial – Yr 1 $2, 560, 000 $10, 040, 000 34

Impact of Annual Fees Fee Recommendation City Schools Residents $/ERU/Month Current $2. 55 $92, 848. 00 $199, 247. 62 $30. 60 Option 1 1 st yr $4. 05 $147, 464. 47 $316, 452. 10 $48. 60 2 nd yr $5. 55 $202, 080. 94 $433, 656. 58 $66. 60 * 3 rd yr $7. 05 $256, 697. 41 $550, 861. 06 $84. 60 Option 2 1 st yr $5. 55 $202, 080. 94 $433, 656. 58 $66. 60 * 2 nd yr $8. 55 $311, 313. 88 $668, 065. 54 $102. 60 Consultant Min. Reg. $5. 50 $200, 260. 39 $429, 749. 76 $66. 00 Consultant Cit. Exp. $7. 22 $262, 887. 28 $564, 144. 23 $86. 64 * Plus. 50/year thereafter 35

Next Steps o o o Meet with Chamber & other stakeholders Advertise public hearing – 2 weeks in a row before hearing Hold non-planning public hearing @ City Council meeting Council action same night Revise billing information – January to March, 2007 Bills mailed in April for CY-2007 36

Stormwater Committee Chairman Mr. Adam Jack 37

Questions? 38

Backup Material 39

Impact on Funding Per Mile Chesapeake Fee $/Mile Current $2. 55 $1, 684 Option 1 Year 1 $4. 05 $2, 936 Year 2 $5. 55 $3, 108 Current in Hampton Roads Year 3 $7. 05 $3, 683 Option 2 Year 1 $5. 55 $3, 108 Year 2 $8. 55 Min. Req. $5. 50 Citizen Exp. $7. 22 Hampton $7, 741 Newport News $11, 293 Norfolk $17, 361 $3, 084 $7, 214 $4, 532 Consultant $7, 071 Virginia Beach Portsmouth $3, 431 40