Скачать презентацию State Records Center About the Facility
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Скачать презентацию State Records Center About the Facility
Скачать презентацию State Records Center About the Facility
State Records Center
About the Facility • Constructed and designed for records storage • Located outside of flood plain with drainage system • Fixed shelving bolted to steel reinforced, concrete flooring • Intrusion alarms monitored 24 hours a day, including: • Door sensors • Motion sensors • Video surveillance
About the Facility • Self-locking exterior and interior doors; security-badge required for access • No windows located within storage areas • Shipping and receiving area • On-site reference area
About the Facility • Fireproof vaults • Dry pipe fire protection system monitored 24 hours a day • Meets NFPA requirements for a records storage facility • Alarm-activated fire doors for containment • Storage areas constructed of non-combustible materials and firewalls
Services Provided • Low-cost storage and management of inactive paper records for state agencies, commissions, local government and universities • Low-cost storage and management of security microfilm and microfiche • Low-cost storage of electronic media
Total Recall – Inventory Management • Instant access to inventory from a Web-based module • Searchable data fields • Improved access controls • Less time spent on research to locate records • Automated system with real time updates
Services for Paper Records – New Accessions • Agency submits new accession request • SRC staff picks up and provides receipt for new boxes within 14 days
Services for Paper Records – Reference and Refile • Records requested by 3: 00 p. m. will be delivered the following business day before noon • Note any special instructions on your order • Records are transported in locked, unmarked cargo vans • Signed receipt is required and a copy is provided for your records
Services for Paper Records – Reference and Refile • SRC staff will pick up and provide receipt within three business days • Records are returned to SRC and verified as received immediately upon return • Boxes are placed back on shelf and files are replaced in the original container and scanned a second time
Services for Paper Records – Reference and Refile • Large volume reference projects • Emergency requests for records that are needed immediately • Assistance for on-site reference and inventory processes • File indexing* • Researching files for specific documents* * Fee-based services available upon request
Services for Paper Records – Destruction • Create records disposition documents • Analyst and archival review; archival appraisal provided if needed • Agency approves or disapproves disposal
Services for Paper Records – Destruction • Boxes pulled from shelf and placed on pallets • Information on box label verified to match disposal document; includes visual marking • Any discrepancies require customer resolution • Pallets wrapped with shrink wrap to secure • Transported in locked and unmarked tractor trailer • Shredded and bailed for recycle by vendor
Additional Services for Paper Records • Non-SRC disposal* • Destruction of paper records stored on agency’s site that have met retention • Low-cost standard storage cartons • Technical assistance and guidance for large moving projects that involve records • Storage available for over-sized boxes – quoted as needed * Fee-based service available upon request
Security Film & Electronic Media Vaults • Long-term and permanent security microfilm and microfiche • Off-site backups for multiple media types • Steel doors with heavy duty plastic to reduce temperature and humidity fluctuation • Fireproof • Intrusion alarm • Separate air control system monitored by SRC staff and supported by diesel powered generator
Security Film Vault • Accession, management and disposal of security microfilm/microfiche • Reference and re-file services provided • Services available statewide • Research service for individual records* *Fee-based services available upon request
Electronic Media Vault • Customer rents shelf space to manage materials stored • Secured access provided to agency-specified personnel • 24 -hour access in the event of an emergency* • Small volume rotation by SRC staff* * Fee-based services available upon request
Electronic Media Vault Multiple container types Shelving can be configured to accommodate containers
Questions • Website: info. florida. gov/records-management/state-records-center/ • Email: recmgt@dos. myflorida. com • Phone: • Delana Johnson – 850. 245. 6772 • Gerard Clark – 850. 245. 6639
Rick Scott, Governor Ken Detzner, Secretary of State Florida Department of State Division of Library and Information Services
Скачать презентацию State Records Center About the Facility
715a5e7ce413223bc64725bd3a1364ba.ppt