STATE OF THE PROVINCE: MPUMALANGA PRESENTED BY Mr RSS Zitha ACTING PROVINCIAL MANAGER: Mpumalanga
CONTENTS n Overview of the Province n Vision and Mission of the Department of Home Affairs n Minster’s Performance agreement in terms of National Outcomes n Departmental strategic orientated goals (outcomes) n Provincial Management – Organogram n Population of the Province n Mpumalanga Home Affairs Footprint Ø Map Ø DHA Presence Ø Health Facilities n Provincial Capacity – Filled, Funded vacant Posts and Equity n Finance n Assets 2
CONTENTS n Statistics Ø Civic Services Ø IMS - Inspectorate Ø Ports of Entry n Fleet n Leases n Labour Relations n Staff Development n Stakeholders Forums n Staff Engagements n Business Plans n Achievements n Challenges 3
OVERVIEW OF THE PROVINCE n Mpumalanga - "the place where the sun rises" - is a province with spectacular scenic beauty and an abundance of wildlife, lying in the northeast of South Africa. n Bordered by the countries of Mozambique and Swaziland to the east and the province of Gauteng to the west, it is situated mainly on the high plateau grasslands of the Middleveld, which roll eastwards for hundreds of kilometers. In the northeast, it rises towards mountain peaks and terminates in an immense escarpment. In places this escarpment plunges hundreds of meters down to the low-lying area known as the Lowveld. n In the eastern region lies the southern half of the magnificent Kruger National Park, a nature reserve teeming with African wildlife in a total area roughly the size of Israel. n Mpumalanga is highly accessible, with a network of excellent roads and railway connections, as well as a number of small airports. The Kruger Mpumalanga International Airport became operational in 2002. Nelspruit is the capital, and the administrative and business hub of the Lowveld. n Witbank is the centre of the local coal-mining industry; Standerton, in the south, is known for its large dairy industry; and Piet Retief in the southeast is a production area for tropical fruit and sugar. 4
OVERVIEW OF THE PROVINCE n Despite the light of the sun we also generate electricity from coal in the Province. n Two large sugar industry are found at Malelane in the east; Ermelo is the district in South Africa that produces the most wool; Barberton is one of the oldest gold -mining towns in South Africa; and Sabie is situated in the forestry heartland of the country. n The Maputo Development Corridor, which links the province with Gauteng and the Port of Maputo in Mozambique, heralds a new era of economic development and growth for the region. As the first international toll road in Africa, the corridor is set to attract investment and release the local economic potential of the landlocked parts of the country. n Mpumalanga is a popular tourist destination. 5
OVERVIEW OF THE PROVINCE n Mpumalanga Province has a population of approximately 3 365 886 and is dominated by Africans as they count to 93% of the total population. n Almost 61% of the population resides on the rural areas whilst 39% on the urban areas. n According to the 2001 Census, 27. 5% of the population aged 20 years or older had no formal school education, and 41% of those in the age group of 15 -64 were unemployed. n Almost 55% of the province’s population lived below the national poverty line in 2002 (UNDP, 2004) n About 67% of all households lived in formal dwellings, and 16% and 13% in informal and traditional structures respectively. On average, 4 persons shared a household. n Approximately 80 000 undocumented persons are found in the area. n Due to it’s proximity to Swaziland Mozambique the integrity of the country is seriously challenged by the porousness of our border lines. 6
VISION AND MISSION OF THE DEPARTMENT OF HOME AFFAIRS VISION A safe, secure South Africa where all of its people are proud of, and value, their identity and citizenship MISSION The efficient determination and safeguarding of the identity and status of citizens and the regulation of migration to ensure security, promote development and fulfill our international obligation VALUES The DHA is committed to be: • People-centred and caring, Patriotic • Professional and having integrity, • Corruption free and ethical, • Efficient and innovative. 7
MINISTER PERFORMANCE AGREEMENT IN TERMS OF NATIONAL OUTCOMES The 12 National outcomes are at the heart of the strategic planning process of the Government and DHA is accounting for three as per the signed Minister`s performance agreement. The departmental relevant out comes are NATIONAL OUTCOME 3 All People in South Africa are free and feel safe NATIONAL OUTCOME 5 Skilled and capable workforce to support an inclusive growth path. NATIONAL OUTCOME 12 An efficient, effective and development orientated public service and an empowered, fair and inclusive citizenship 8
DEPARTMENTAL STRATEGIC ORIENTED GOALS (OUTCOMES) STRATEGIC OUTCOME ORIENTED GOAL 1 Secure South African citizenship and identity engineered by the Civic Services Unit STRATEGIC OUTCOME ORIENTED GOAL 2 Immigration managed effectively and securely in the national interest including economic, social and cultural development engineered by the Immigration Unit STRATEGIC OUTCOME ORIENTED GOAL 3 A service that is efficient, accessible and corruption free to be realised by all the departmental Units. 9
PROVINCIAL MANAGEMENT AND DERMACATION – NEW OPERATING MODEL Act Provincial Manager Mr Robert S S Zitha Director: Finance & Support Mr M Nemutshili Ehlanzeni Region District Manager Operations Mr RSS Zitha Office and Port Managers 10 Offices 5 Ports of Entry Nkangala Region Act District Manager Operations Mr EV Mashiloane Office and Port Managers 7 Offices Gert Sibande Region Act District Manager Operations Mr EV Mashiloane Office and Port Managers 7 Offices 6 Ports of Entry 10
MPUMALANGA PROVINCE - POPULATION 11
MPUMALANGA HOME AFFAIRS FOOTPRINT LOM Mhala LOM Mapulaneng LOM LOM Mdujane LOM Mkobola LOL LOM Kwamhlanga KMIA LOM LOM BP Lebombo LOM LOL LOM Nkomazi BP Josefsdal LOM Eerstehoek LOM LOL BP Jeppes Reef BP Mananga BP Oshoek BP Waverley BP Nerston BP Emahlatini LOM BP Bothashoop BP Mahamba LOM 12
DHA FOOTPRINT Services Total Provincial offices 1 Local Offices Large 3 Local Offices Medium 21 Border Posts Land: 10 Air: 1 Local Offices Small (PSP) 8 Local Offices Small (TH) 9 Local Offices Small (VP) 22 13
DHA FOOTPRINT District Municipality Ehlanzeni Local Municipality Mbombela DHA Presence LOL Nelspruit LOS (PSP) Civic Centre Kruger-Mpumalanga International Airport LOM White River LOS (PSP) Daantjie LOS (PSP) Msogwaba LOS (PSP) Kabokweni LOM Hazyview Umjindi LOM Barberton LOS (TH) Louieville (VP) Nkomazi LOM Nkomazi LOS (VP) Mgobodzi LOM Komatipoort LOS (TH) Matsamo (VP) BP Josefsdal LOS (TH) Mbangwane (VP) BP Mananga LOM Malelane LOL Local Office Large PSP Permanent Service Point LOM Local Office Medium TH Local Office Small VP BP Jeppes Reef Thusong Centre LOS BP Lebombo BP Border Post Visiting Point 14
DHA FOOTPRINT District Municipality Local Municipality DHA Presence Thaba Chweu LOM Lydenburg LOS (VP) Sabie LOS (TH) Leroro (VP) Bushbuckridge LOM Mhala LOS (VP) Acornhoek LOS (VP) Hluvukani LOS (VP) Lillydale LOM Mapulaneng LOS (TH) Casteel) LOL Local Office Large PSP Permanent Service Point LOM Local Office Medium TH Thusong Centre LOS Local Office Small VP BP Border Post Visiting Point 15
DHA FOOTPRINT District Municipality Nkangala Local Municipality DHA Presence Emalahleni LOL Witbank Delmas LOS (VP) Ogies LOM Delmas Steve Tshwete LOM Middelburg LOS (VP) Hendrina Emakhazeni LOM Belfast LOS (VP) Waterval Boven LOS (VP) Wonderfontein LOS (VP) Moloto LOM Mkobola Thembisile LOM Kwa. Mhlanga LOS (VP) Tweefontein LOS (VP) Verena Dr JS Moroka LOM Mdujane LOS (PSP) Mbibane LOS (PSP) Mmamehlake LOS (TH) Marapyane LOL Local Office Large PSP Permanent Service Point LOM Local Office Medium TH Thusong Centre LOS Local Office Small VP Visiting Point BP Border Post 16
DHA FOOTPRINT District Municipality Gert Sibande Local Municipality Msukaligwa DHA Presence LOL Ermelo LOS (PSP) Carolina LOS (TH) Breyten (VP) Albert Luthuli LOM Eerstehoek LOS (VP) Dundonald BP Oshoek LOS (VP) Ekulendeni BP Waverley LOS (VP) Hartebeeskop LOS (VP) Mpuluzi LOS (TH) Ferni LOS (VP) Tjakastad Mkhondo LOM Piet Retief LOS (VP) Driefontein BP Bothashoop, LOS (VP) Kwathandeka BP Emahlathini BP Mahamba BP Nerston LOL Local Office Large PSP Permanent Service Point LOM Local Office Medium TH Thusong Centre LOS Local Office Small VP Visiting Point BP Border Post 17
DHA FOOTPRINT District Municipality Local Municipality DHA Presence Pixley ka Seme LOM Volksrust LOS (VP) Daggakraal LOS (VP) Amersfoort LOS (VP) Wakkerstroom Lekwa LOM Standerton Dipaliseng LOM Secunda LOS (PSP) Balfour LOS (TH) Tholulwazi Goven Mbeki LOM Bethal LOL Local Office Large PSP Permanent Service Point LOM Local Office Medium TH Thusong Centre LOS Local Office Small VP BP Border Post Visiting Point 18
DHA FOOTPRINT – HEALTH FACILITIES BASELINE for Province (11/12) National Target (12/13) 80 additional health 3 additional health institutions with facilities operational for maternity facilities online births operational for online registrations in MP birth registration ANNUAL TARGET for Province (12/13) 6 additional health institutions with maternity facilities operational for online birth registration QUARTER 1 TARGET for Province Finalising negotiations for accommodation and data lines at Bethal, Siyabuswa and Sabie. CONNECTED HEALTH FACILITIES Matibidi Hospital – Hazyview Witbank Hospital Themba Hospital – White River Lydenburg Hospital Piet Retief Hospital Bethal Middelburg Hospital Mapulaneng Hospital Kwa-Mhlanga Hospital Matikwane Hospital Embhuleni Hospital – Eerstehoek Tintswalo Hospital Ermelo Hospital Medi-Clinic - Nelspruit 19
DHA FOOTPRINT – HEALTH FACILITIES PROGRESS ON OTHER HEALTH FACILITIES Rob Ferreira Hospital – Nelspuit. Was previously Carolina Hospital under renovation – negotiating connected. Hospital is moving us to new for space accommodation Live Cosmos – Accommodation secured, waiting Siyabushwa – waiting for confirmation letter for computers to be released from Head Office as accommodation soon as audit has been finalised Waterval Boven – Accommodation has been secured on 29 may 2012 Barberton Hospital: Accommodation has been resecured. Waiting for data points to be installed by Health Tonga Hospital – Nkomazi. Network problem on Trichard Hospital – accommodation secured. hospital’s side Waiting for computers to be released from Head Office as soon as audit has been finalised Standerton Hospital – Accommodation has been Amajuba Hospital – Volksrust – Connectivity secured. 3 G card is available. Waiting for problem at Hospital computers to be released from Head Office as soon as audit has been finalised Vlaklaagte clinic – Waiting for computers to be Evander Hospital – Office originally allocated released from Head Office as soon as audit has cannot be utilised, negotiating for alternative been finalised accommodation Shongwe Hospital – Network problem on hospital’s side Delmas - accommodation secured. Waiting for computers to be released from Head Office as soon as audit has been finalised Sabie Hospital – accommodation secured. Waiting for computers to be released from Head Office as soon as audit has been finalised 20
ELECTRONIC QUEUE MANAGMENT SYSTEM The electronic queue management system was installed at two offices in the Province: Local Office Large: Witbank Local Office Medium: White River The electronic queue management system is currently being installed at an additional office in the Province: Local Office Large: Nelspruit Benefits of the system: A number is issued to the client and as a result the client does not have to wait in line to be assisted (number is called) Gives an estimated waiting time Indicates the number of clients waiting in an office and the number served It is now possible to determine the busy periods Gives a more professional impression 21
STRUCTURE: FILLED AND VACANT POSTS LEVEL NUMBER OF POSTS ACCORDING TO THE STRUCTURE NUMBER OF FILLED POSTS NUMBER OF VACANT FUNDED POSTS LEVEL 14 1 0 1 LEVEL 13 5 2 2 LEVEL 12 2 2 0 LEVEL 11 12 1 5 LEVEL 10 18 18 0 LEVEL 9 47 6 11 LEVEL 8 199 62 15 LEVEL 7 306 36 19 LEVEL 6 932 436 116 LEVEL 5 43 11 4 LEVEL 4 38 0 0 LEVEL 3 74 63 1 677 637 7 154 critical 26 Natural attritions CAPACITY RATE According to structure 38% 10% CAPACITY RATE According to Establishment 78% 22% TOTAL 154 vacant posts: Critical posts to be filled in 2012 and 26 natural attrition posts Posts filled - part of 154 5 Transfers 8 Appointments - post were advertised in last quarter, but forms part of the 154 22 posts are reserved for ORTIA – 12 posts for Oshoek and 10 for Lebombo 22
STRUCTURE: DETAIL OF ADVERTISED POSTS CIRCULAR • • HRMC 25 of 2012: 49 Post advertised on 25 May 2012 - closing date 8 June 2012 • • HRMC 34 of 2012: 3 Posts advertised on 8 June 2012 - Closing • date 25 June 2012 • HRMC 35 of 2012: 1 Post and 1 Intern advertised on 18 June • 2012 - closing date 2 July 2012 • • HRMC 36 of 2012: 13 Posts advertised on 6 June 2012 - closing • date 18 June 2012 • POSTS DD: Provincial Co-ordination DMO: Volksrust Secretary to Provincial Manager Civic Services Supervisor: Hazyview Personal Practitioner: PM’s Office 2 x AO: Bethal and Malelane 2 x Mobile Office Drivers: Mhala and Nkomazi 3 x CAC: Lydenburg, Delmas, Barberton 33 x Front Office Clerks: 4 x Nelspruit, 2 x Kanyamazane, 1 x Lydenburg, 2 x Casteel, 2 x Matsamo, 1 x White River, 1 x Daantjie, 1 x Eerstehoek, 1 x Piet Retief, 1 x Tholulwazi, 1 x Volksrust, 5 x Ermelo, 3 x Middelburg, 2 x Verena, 1 x Marapyane, 1 x Hazyview, 1 x Barberton, 1 x Secunda, 3 x Nkomazi 2 x AC for hospitals: Lydenburg and Middelburg 2 x Cleaners: Ermelo and Hazyview ASD: Supply Chain Management ASD: Assets and Property Management ASD: Finance and Revenue DD: Human Resources 1 x Intern at PM’s Office 1 x Secretary to D: Finance and Support 4 x CAC: Siyabushwa, Komatipoort, Mgobodzi, Mapulaneng 8 x Front Office Clerks: 2 x Schagen, 2 x Leroro, 2 x Delmas, 1 x Mpuluzi and 1 x Balfour A total of 66 posts and 1 Intern post was advertised 23
STRUCTURE: FILLED AND VACANT POSTS Equity MALE FEMALE LEVEL A C I W LEVEL 14 0 0 0 0 LEVEL 13 2 0 0 0 0 LEVEL 12 1 0 0 0 0 LEVEL 11 0 0 0 0 LEVEL 10 11 0 0 1 3 0 0 0 LEVEL 9 4 0 0 0 1 0 0 0 LEVEL 8 33 0 1 11 16 0 0 3 LEVEL 7 20 0 12 2 0 2 LEVEL 6 187 0 0 2 232 1 0 16 LEVEL 5 8 0 0 0 4 0 0 0 LEVEL 4 0 0 0 0 LEVEL 3 33 0 0 0 30 0 TOTAL 299 0 1 15 298 3 0 21 TOTAL PER GENDER 315 322 DISABILITY 4 Black males and 2 Black Females Target: 12, currently on 50% The challenge that is being experienced is that not all officials are willing to disclose their disability 24
MPUMALANGA SUMMARY OF BUDGET DESCRIPTION BUDGET ALLOCATED EXPENDITURE FUNDS As at 30 June AVAILABLE 2012 PAYMENTS %BUDGET SPEND 18. 7% Compensation of Employees 152, 377, 000 29, 599, 000 122, 778, 000 19. 4% Goods and Services 14, 153, 000 1, 607, 000 12, 546, 000 11. 4% PAYMENT FOR CAPITAL ASSETS Machinery & Equipment 7. 0% 300, 000 21, 000 279, 000 TRANSFERS AND SUBSIDIES 7. 0% 124. 3% Provincial and Local Governments 69, 000 0 69, 000 - Departmental Agencies and Accounts 1, 000 0 1, 000 - - 87, 000 (87, 000) - 166, 900, 000 31, 314, 000 135, 586, 000 18. 8% Households TOTAL 25
BANK EXCEPTIONS Exceptions at 1 April 2012 R 12 910 107. 05 Exceptions end of June 2012 R 3 339 992. 95 Receipts are captured at the Provincial Office on a daily basis. As a result the amount for exceptions changes continuously 26
ASSET MANAGEMENT: 2012 Number Value 11 063 R 40 685 327 Unverified Assets 274 R 978 215 Assets on Floor (Additions) 380 R 544 382 New Acquisitions 343 R 1 648 596 Finance Leased Assets 544 R 3 862 836 12 604 R 47 719 356 Opening Assets Closing Assets (June 2012) 27
STATISTICS BIRTH REGISTRATION – April to June 2012 BASELINE for Province (11/12) National Target (12/13) ANNUAL TARGET for Province (12/13) QUARTER 1 TARGET for Province 33 076 594 000 35 340 7 822 ANNUAL TARGET 35 340 TARGET Q 1 APRIL ACTUAL MAY JUNE ACTUAL TOTAL 7 822 3 025 3 667 9 889 3 197 Provincial target was achieved 28
STATISTICS UNCOLLECTED IDENTITY DOCUMENTS UNCOLLECTED IDs IN OFFICE TOTAL 1 April 2012 17 517 30 June 2012 18 990 29
STATISTICS IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT BASELINE for Province (11/12) 49% of high schools visited in MP to collect ID applications from learners of 16 years and above in 2011/12 Targeted Number of schools to be visited in Q 1 188 ANNUAL TARGET for Province (12/13) 100% of high schools (472) visited in MP to collect ID applications from learners of 16 years and above check on combined schools, QUARTER 1 TARGET for Province 188 out of 472 (=40% of 472 ) schools visited to collect ID applications from learners 16 years and above in MP No of High Schools visited APRIL No of High Schools Visited MAY No of High Schools Visited JUNE Total number of Schools visited 47 145 10 202 Target was achieved: 42% 30
STATISTICS IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT Learners writing matric BASELINE for Province (11/12) 100% of South African learners in MP writing matric (and in need of IDs) issued with IDs as required by examination regulations (164 learners writing matric) in 2011/12 ANNUAL TARGET for Province (12/13) QUARTER 1 TARGET for Province 100% of South African learners writing matric issued with IDs as 100% of South African learners required by examination regulations writing matric in MP issued with IDs in 2012/13 (2012 Grade 12 as required by examination Learners) - (Grade 12's not covered regulations in 2012/13 in Q 4 of previous year will be covered in this quarter) Annual target: 100% of South African Learners in the province issued with ID’s Number of applications collected Number of ID issued to Grade 12 Learners LRB Applications received 6 646 3 765 0 31
STATISTICS PASSPORTS BASELINE for Province (11/12) National Target (12/13) ANNUAL TARGET for Province (12/13) QUARTER 1 TARGET for Province 95% of applications for machine readable Passport applications passports issued within captured within 2 days – 24 days (manual process – and process) and 97% of manual process – and captured withing 1 day – applications for live captured withing 1 day – live capture - in MP captured passports live capture - in MP issued within 13 days (live capture process) PASSPORT TYPE NUMBER OF APPLICATIONS Tourist Passports (NORMAL) 5 204 Child Passports 1 069 Official Passports 16 Maxi Passports Temporary Passports 198 1 318 Emergency Travel Certificates TOTAL • 453 8 285 There are only 2 offices in the Province with live capture machines – Nelspruit and Witbank. 1 475 Passports were captured within 1 day on the live capture machines 32
STATISTICS DUPLICATE PROJECT ITEMS STATISTICS Number of enquiries received: 327 Number of applications received and submitted to Head Office: 206 33
STATISTICS LATE REGISTRATION OF BIRTHS BASELINE for Province (11/12) National Target (12/13) ANNUAL TARGET for Province (12/13) All LRB applications in MP pre-processed (registration on track and 95% of LRB applications trace, case file creation, for the age group 31 days background checks and above finalized within conducted, fingerprint 6 months identification of applicant conducted, etc) within 70 days. QUARTER 1 TARGET for Province LRB applications in MP pre-processed (registration on track and trace, case file creation, background checks conducted, fingerprint identification of applicant conducted, etc) within 70 days. LRB Number of LRB applications received 1 147 Number of LRB applicants interviewed 1 539 Number of LRB applications sent to HO 1 016 Number of LRB cases finalised (Birth registration numbers allocated) 767 Number of LRB cases handed to IMS for investigation 77 Number LRB cases received back from IMS 29 • 392 difference between applications received and interviewed: Applications that were taken in prior to April 2012 • Difference between applications sent to Head Office and interviewed: applications that were not recommended 34
MP SERVICE DELIVERY TURN-AROUND TIMES Summary of LRB Application Turn-Around Time: Application Received at Office to Application Dispatched to BVR (Days) - Applicant Month: June-2012 Day Start Target: Applications pre-processed within 70 days Rank (MTD) MTD / Full month Time Ave Time Volume 1 1. 05 386 Northern Cape 2 1. 20 107 Eastern Cape 3 1. 51 889 Western Cape 4 1. 63 296 Free State North West 5 1. 69 517 Gauteng 6 1. 96 638 Limpopo 7 3. 19 437 Kwa. Zulu Natal 8 3. 99 2, 119 Mpumalanga 9 6. 95 391 2. 69 5, 780 All Provinces 35
MP SERVICE DELIVERY TURN-AROUND TIMES Summary of ID Application Turn-Around Time: ID Book Dispatched From BVR To Receipt At Office Of Application (Days) Month: June-2012 Target: ID’s received at offices Track and Traced within 1 day Week Ending: Rank (MTD) Province MTD / Full month Free State 1 1. 92 Gauteng 2 2. 18 Western Cape 3 2. 37 Mpumalanga 4 2. 77 Northern Cape 5 3. 02 Kwa. Zulu Natal 6 3. 16 Limpopo 7 3. 28 North West 8 3. 33 9 4. 70 Eastern Cape All Provinces 3. 22 36
STATISTICS QUERIES ITEMS NUMBER OF QUERIES Number of unfinalized queries (carry over from previous month) 660 Number of new queries received 205 Number of finalized queries 153 Number of unfinalized queries 712 37
STATISTICS PERMANENT RESIDENCE PERMITS BASELINE for Province (11/12) National Target (12/13) ANNUAL TARGET for Province (12/13) QUARTER 1 TARGET for Province Permanent residence 75% of permanent permits (work, business, corporate) registered on residence permits (work, corporate) registered on T&T at front offices within business, corporate) T&T at front offices within 1 day in MP issued within 8 weeks 2 days in MP 1 day in MP CONTENT STATISTICS Applications received current month 63 Applications sent to Head Office 60 PR Approved during current month 2 PR Refused during the month 0 38
STATISTICS TEMPORARY RESIDENCE PERMITS BASELINE for Province (11/12) National Target (12/13) ANNUAL TARGET for Province (12/13) QUARTER 1 TARGET for Province Temporary residence 75% of temporary permits (work, business, residence permits (work, corporate) registered on business, corporate) T&T at front offices within issued within 8 weeks 2 days in MP 39
STATISTICS TEMPORARY RESIDENCE PERMITS TYPE OF PERMIT APPLIC. RECEIVED APPLIC. APPROVED PERMITS REFUSED Visitors Permit 212 203 97 Study Permit 50 128 12 Treaty Permit 3 0 0 Business Permit 0 2 0 Medical Treatment Permit 7 8 1 531 693 150 Retired Persons Permit 3 7 0 Corporate Permit 7 10 3 Exchange Permit 0 0 0 - Quota Work permit 104 59 8 - General Work permit 132 209 51 - Exceptional Skills work permit 4 3 0 - Exchange permit 0 0 0 1 053 1 332 322 Relatives Permit Work Permits: TOTAL 40
STATISTICS INSPECTORATE BASELINE for Province (11/12) ANNUAL TARGET for Province (12/13) QUARTER 1 TARGET for Province 278 transgressors prosecuted (inclusive of admission of guilt) 300 transgressors prosecuted (inclusive of admission of guilt) 43 transgressors of departmental legislation successfully charged in MP (Admission of guilt fine paid or offender deported) 3 dockets per Inspectorate Official per annum - carried through a full court process 4 dockets per Inspectorate Official per annum - carried through a full court process Total: 208 (admission of guilt and fraudulent documents) 1 docket per Inspectorate Official per quarter - carried through a full court process Total: 52 23 Employers in MP successfully 5 Employers successfully charged 30 Employers successfully charged Prosecuted (inclusive of admission of guilt) - in MP of guilt) - Effective management of J 534 Target was: 17 535 undocumented foreigners in MP deported (direct deportations from province) annually within period prescribed by Law. - 100% of all detected undocumented foreigners in MP deported (indirect 100% deportations quarterly deportations from province)/transferred annually within 30 days (period prescribed by Law. ) 41
STATISTICS INSPECTORATE IMS Successful prosecution of transgressors (guilt fines paid) Successful prosecution of transgressors (monetary value) Successful prosecution of employers 51 R 179 500 6 Overstayers successfully detected 201 Undocumented foreigners detected 578 Deportations Total number of deportations 1 560 306 Number of special deportations done by office Detention Number of deportations by Transport Company 353 Number of foreigners detained by IMS 500 Number of foreigners detained by SAPS Releases from detention Number of foreigners served with Form 21 (order to leave RSA) Number of foreigners served with Form 20 (authorisation to remain in the country) 1 336 14 39 50 42
INSPECTORATE (cont) IMS Criminal cases concluded in Magistrate Court (dockets taken to court) 24 Number of operations conducted 28 Number of stakeholder meetings attended 53 Cases handed over from Permitting 66 Number of cases recorded on Case Management System (Please take note that all cases must be recorded on the system) Overtime worked (hours) by Inspectorate Officials Km travelled by Inspectorate Officials 836 159 43 700 43
STATISTICS: PORTS OF ENTRY ARRIVALS AND DEPARTURES ARRIVALS APRIL MAY JUNE SA Foreign 87 870 223 682 71 793 203 998 65 193 181 338 TOTAL DEPARTURES APRIL MAY JUNE SA Foreign SA 206 640 72 725 168 372 72 406 149 302 TOTAL Foreign 103 588 833 874 773 033 44
STATISTICS : PORTS OF ENTRY ARRIVALS AND DEPARTURES: REFUSALS (ARRIVALS) APRIL MAY JUNE TOTAL Foreign SA Foreign 0 REFUSALS (DEPARTURES) SA 149 0 123 0 121 APRIL MAY JUNE 393 TOTAL SA Foreign 14 2 13 0 5 0 34 45
STATISTICS: PORTS OF ENTRY FINES AND PENALTIES - ISSUED FINES AND PENALTIES TOTAL Number issued Value Admin Fine Sec 50(1)(a) 961 965 000 Admin Fine Sec 50(1)(b) 651 975 000 Admin Fine Sec 50(1)(c) 470 1 413 500 Penalty to conveyor Sec 50(3) (Business) 44 580 000 Penalty to conveyor Sec 50(3) (Private) 97 450 000 After hour services: Notified during official hours 4 800 After hour services: Notified during official hours 1 200 46
STATISTICS: PORTS OF ENTRY FINES AND PENALTIES - PAID FINES AND PENALTIES TOTAL Number collected Revenue Admin Fine Sec 50(1)(a) 494 493 000 Admin Fine Sec 50(1)(b) 111 196 500 Admin Fine Sec 50(1)(c) 44 132 000 Penalty to conveyor Sec 50(3) (Business) 2 20 000 Penalty to conveyor Sec 50(3) (Private) 12 60 000 After hour services: Notified during official hours 4 800 After hour services: Notified during official hours 0 0 47
DEPORTATIONS – STATISTICS COMBINED TOTAL FOREIGNERS (MOZAMBIQUE & SWAZILAND) MONTH 2004 2005 2006 2007 2008 2009 2010 2011 2012 JAN 3693 4414 4559 4553 7031 3228 2831 993 589 FEB 2864 4124 4231 2612 3422 2337 1340 720 317 MARCH 5596 5575 3864 3952 3305 2712 1560 485 1244 APRIL 3515 5625 5431 4110 3205 1435 246 498 MAY 4775 5549 5449 4623 20918 2114 1281 217 1310 JUN 3316 5466 4147 2923 7683 2946 735 140 1566 JUL 2699 3147 5613 3295 2880 1172 1383 175 AUG 2640 4822 5382 3604 2712 912 0 155 SEPT 6022 2818 3905 2758 4339 1137 0 266 OCT 3995 4143 4372 3138 5356 1511 0 306 NOV 4473 4997 3702 2946 4876 1118 664 320 DEC 6672 5434 5604 15631 8298 8749 1402 185 50260 56114 56259 54145 74025 28141 12631 TOTAL 4208 5524 48
FLEET MANAGEMENT KEY AREA NUMBER PERCENTATAGE Vehicles Number of vehicles in the Province 100% 7 5% 105 New vehicles received in Q 1 117 89% 12 11% Number of Functional vehicles Number of vehicles involved in accidents / Not functional – in garage 49
FLEET MANAGEMENT KEY AREA NUMBER PERCENTATAGE Mobile offices Number of mobile offices 11 100% Number of non-functional mobile 5 45% Number of Functional mobiles 6 55% • 1 Mobile Office is the garage for repairs. • 4 Mobile offices have system problems. A contract has been signed with SITA to assist with these problems. 50
LEASES MUNICIPALITY BUILDING/LAND DESCRIPTION RENTAL PER MONTH LEASE START LEASE END MONTH TO MONTH EHLANZENI DM PM Offices 79, 950. 65 01/05/2010 30/04/2014 No Nelspruit LOL 187, 132. 90 01/10/2009 30/09/2014 No Hazyview LOM 30, 472. 20 01/03/2012 28/02/2013 No White River LOM 41, 878. 43 05/06/2019 31/05/2014 No Msogwaba LOS 4, 129. 09 01/01/2011 31/12/2013 Thaba Chweu LM Sabie LOS 14, 551. 14 01/12/2009 30/11/2014 Nkomazi LM Malelane LOM 59, 109. 91 13/05/2010 30/04/2015 Bushbuckridge LM Casteel LOS (TH) 659. 78 01/07/2011 30/06/2012 01/05/2011 20/04/2016 Mbombela LM No No NKANGALA DM Emakhazeni LM Belfast LOM 59, 644. 80 no GERT SIBANDE DM Msukaligwa LM Ermelo LOL 54, 618. 03 01/04/2011 31/03/2012 Yes Albert Luthuli LM Eerstehoek LOM 38, 440. 58 01/07/2009 30/06/2014 No 51
LEASES RENTAL PER MONTH LEASE START LEASE END MONTH TO MONTH MUNICIPALITY BUILDING/LAND DESCRIPTION Mkhondo LM Piet Retief LOM 26, 148. 60 201/12/2010 30/11/2014 No Lekwa LM Standerton LOM 4, 855. 75 01/01/2012 31/12/2012 No Dipaliseng LM Goven Mbeki LM Secunda LOM 66, 011. 70 01/06/2011 31/05/2013 No Bethal LOM 28, 641. 45 01/07/2009 30/06/2014 Carolina LOS TOTAL No 12, 336. 84 10/02/2011 31/01/2016 No 708, 581. 85 52
LABOUR RELATION CASES KEY AREA Fraud & Corruption NUMBER OF CASES 13 suspended OUTCOMES 3 Dismissals 53
STAFF DEVELOPMENT MONTH TRAINING CONDUCTED EQUITY RACE May 2012 BAS 2 Males 1 Female Black June 2012 DHA Cadre training attended by 16 Officials 5 Males 11 - Females Black May and June 2012 Senior Management Development Programme – Wits. 3 days per month 1 Male Black April, May and June 2012 New Management Development Programme for Junior Managers – Wits. 1 Week per month 1 Male Black 54
PROVINCIAL STAKEHOLDER FORUM The target for the Province is to launch the Provincial Stakeholder forum in Quarter 2. A meeting was held with the Executive Members of the District Stakeholder forums on 15 June 2012. During this meeting a Provincial Steering Committee was elected. The Steering committee will be in charge of the preparations for the launch of the Provincial Stakeholder Forum On 22 June 2012 a meeting was held with the Provincial Steering Committee. During this meeting the area was identified where the launch will take place as well as the additional stakeholders that need to form part of the preparatory meetings. These stakeholders will also provide services during the launch. A programme was developed for preparatory meetings with the stakeholders. The logistics were also discussed to determine the responsibilities of the stakeholders The proposed area for the launch: Thembisile Hani Local municipality at Kwaggafontein Stadium. The proposed dates for the launch: 27 and 28 September 2012 The dates for preparatory meetings: 13 July 2012 27 July 2012 10 August 2012 24 August 2012 07 September 2012 14 September 2012 21 September 2012 55
STAKEHOLDER FORUMS MUNICIPALITY DATES OF MEETINGS Gert Sibande District Municipality 16 May 2012 Nkangala District Municipality 5 June 2012 Nkomazi Local Municipality 24 April 2012, 10 and 25 May 2012; 13 June 2012 Msukaligwa Local Municipality 22 May 2012 Mkhondo Local Municipality 30 May 2012 Umjindi Local Municipality 18 April 2012, 15 May 2012 Lekwa Local Municipality 22 May 2012 Bushbuckridge 11 and 18 June 2012 Goven Mbeki 7 June 2012 Albert Luthuli 11 June 2012 Mbombela 22 June 2012 Delmas 21 June 2012 Emahkazeni Local Municipality 10 May 2012, 14 June 2012 56
BUSINESS PLAN AND PERFORMANCE AGREEMENT PERFORMANCE ASSESMENT REPORTS 2011/12 99. 9% 2011/2012 assessment reports submitted. 1 Official seconded to ORTIA by the end of April 2012. PERFORMANCE AGREEMENTS 2012/13 • • BUSINESS PLAN 638 ( One official passed The Provincial Business away during Q 1 as a result have been compiled and the capacity slide indicates signed off and submitted. 637 filled posts) officials in the Province. 624 signed performance agreements. 98% Performance agreements submitted. 14 not submitted - 1 seconded to security at Ortia, 13 officials suspended. 57
STAFF ENGAGEMENTS INTERACTION OF STAFF The Province interact with staff through the following meetings: §Provincial Management meetings (SMS, Provincial Support & Office Managers) – Monthly §Regional Meetings - monthly §District Management Meeting (Local Office Managers & Support) - Weekly §Staff Meetings – Weekly §Quarterly Reviews Meetings 58
Achievements Issue Achievements What has improved Logis The province is now issuing their own order numbers for BI-488’s and Improvement of turn-around times on accommodation. Payments will also be orders and payments. done in the province. 165 Order numbers were issued Relocation of LOM Middelburg The old accommodation was not OHS compliant. This took a few years to accomplish. New offices are according to DHA specification and the working conditions are much better for the officials 59
CHALLENGES Infrastructure: - It is very difficult to secure accommodation in the rural area. Landlords in these areas do not have the funding to upgrade the accommodation according to the specifications. - Long processes by the Department of Public Works to secure accommodation Late Registration of Birth: - Applicants do not show up for interviews - Applicants do not have the all the necessary documents, parents are not always available Illegal Foreigners: - The influx of illegal foreigners through the porous borders Thusong Centres: - Opening of Thusong Centres without the involvement of Home Affairs. Offices are not according to our specifications, human capacity is not available as well as equipment. Mobile Offices: There are system problems with the Mobile Offices, but a contract has been signed with the service provided to assist Cable theft: - Telephone lines (copper) are stolen, specifically in the Nkomazi area. As a result the computers are not working at the offices in the area. 60
RE A LEBOGA SIYABONGA THANK YOU 61
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