State of California Statewide Travel and Meeting Management

State of California Statewide Travel and Meeting Management Program (STAMMP) October 5, 2011 STMA Conference Call

STAMMP History Established in 2008 to centrally manage CA’s travel and meetings ¡ Assist government travelers with their travel needs by obtaining the most economical rates and fares available through the use of contracted travel-related services ¡

Government Entities ¡ The government entities include: l l l l 250 State Departments, Boards, Commissions 308 Courts 23 California State Universities 110 Community Colleges 480 Cities 58 Counties 977 K-12 Public School Districts / 9, 674 K-12 Public Schools 1, 700 Special Districts (New for 2010 -11)

Travel Agency Contract ¡ ¡ Current contract with Travel. Store 7 dedicated agents and 1 manager housed on-site Utilize online booking tool, Concur l Over 44, 000 Concur profiles Cost Reduction in Service Fees

Airline Contract City-pair contracts with Jet. Blue, Alaska/Horizon, Virgin America and United ¡ Contract with Southwest Airlines ¡ Special Southwest Discount ¡ Current contract ends 6/30/2013 ¡

Car Rental Contract with Enterprise Holdings, Inc. for both short term and long term rental car services ¡ Daily Rate: $30. 00 (compact and intermediate) ¡ Current contract ends 12/31/2013 ¡

Travel Payment System Contract Current contract with American Express for travel card servicescentrally billed cards and individual cards ¡ Out to bid for a new RFP ¡

Emergency Lodging Program ¡ ¡ GSA has established a contract with Corporate Lodging Consultants (CLC) for Emergency Lodging services which states can also utilize. DGS will be setting up a central contract to use these services for Emergency lodging with in California and out of state.

CA Meeting Management Program CMMP assists State departments with the planning of their meetings and conferences in the most costeffective and efficient manner ¡ Booked over 500 meetings since 2008 ¡

Green Lodging Program Green Certification for CA Hotels ¡ Currently have over 300 certified ¡ Partnerships with AAA and Travelocity ¡ Encourage travelers to use green hotels when traveling ¡ Book meetings and conferences in green hotels ¡

Travel Newsletter Sent to travel coordinators on a bimonthly basis ¡ Articles include: ¡ l l l Travel news Updates Special events Travel policies FAQ’s

Training and Outreach ¡ Training l l ¡ Monthly Concur training for travelers and travel coordinators Quarterly travel coordinator meetings Outreach l l Marketing and advertising Increased participation and new sources of revenue

Partnership Advisory Group (PAG) ¡ ¡ ¡ Mission= establish lines of communication and enhance partnership opportunities between the State of California, the travel industry, and STAMMP participants under a single organization Meet on a quarterly basis and all meetings are conducted in Sacramento and via teleconference 25 partnership members

Coming Soon 1) Taxi Payment Program 2) Amtrak Partnership 3) Centralized Billing: Bridge Tolls 4) Ground Transportation RFP

Travel Websites ¡ www. dgs. ca. gov/travel l l ¡ Contracts Policy Travel Coordinator Information Trainings www. caltravelstore. com l l l Links for booking on SWABIZ and Concur Frequently Asked Questions (FAQ’s) Forms

THANK YOU!!! QUESTIONS?