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Starting a Digitization Program: the FDU Experience Brigid Burke Technical Services & Digital Projects Starting a Digitization Program: the FDU Experience Brigid Burke Technical Services & Digital Projects Librarian Fairleigh Dickinson University

FDU Library 300, 000 Books 500 Maps Special collections: ◦ 5, 000 items in FDU Library 300, 000 Books 500 Maps Special collections: ◦ 5, 000 items in Madison Archives (not including Sammartino Archives) ◦ 7, 000 items in Hackensack Archives

Started From Scratch No organized digital projects Canon scanner and Photoshop No server for Started From Scratch No organized digital projects Canon scanner and Photoshop No server for digital projects No budget for digital projects No staff (except for me)

First Concerns Money, money Who is interested in our collections? In house or outsource? First Concerns Money, money Who is interested in our collections? In house or outsource? Where are we going to put it?

Money Small projects can be done in house: ◦ 100 pages of text, 100 Money Small projects can be done in house: ◦ 100 pages of text, 100 images, or less ◦ Text, photo, or audio sources ◦ Size of text/photos cannot be greater than 8 ½” x 11” Larger projects require grant funding

Who is Interested? • • Talk to University Advancement office—deal with privately funded grants, Who is Interested? • • Talk to University Advancement office—deal with privately funded grants, alumni donations. Talk to Alumni Association, Friends of the Library, other interested groups. Find out what archival materials are being requested from Reference and Archives staff. Think about the history of your library, your materials, your university or town.

Grant-Writing Tips • • Keep it small, focused, and measurable Read the grant guidelines Grant-Writing Tips • • Keep it small, focused, and measurable Read the grant guidelines carefully Look at samples of grants from previous recipients Basic parts of a grant: – State your objective clearly – State why it’s important – Provide a reasonable budget – Provide a mechanism for determining if you’ve met your objective

Where to Put Everything? The FDU Library opted to purchase Content dm software, licensing, Where to Put Everything? The FDU Library opted to purchase Content dm software, licensing, and hosting from OCLC. Other options: In-house only database Your university (or library or municipality)’s web server Purchase web server space Cloud computing services

What Do I Really Need? A scanner A program for editing scanned images Software What Do I Really Need? A scanner A program for editing scanned images Software for converting podcasts or other sound files to MP 3 s PDF creator and editor Computer storage space

Keep It Simple Start with small projects Simple metadata (DC is easiest and most Keep It Simple Start with small projects Simple metadata (DC is easiest and most flexible) Finish one project before starting another Test project? Look to current digitization articles and best practices sites for guidance

Some Software Options Picasa 3 (Photos) : http: //picasa. google. com/ Picnik (Photos) : Some Software Options Picasa 3 (Photos) : http: //picasa. google. com/ Picnik (Photos) : http: //www. picnik. com/ Audacity (Sound Files) : http: //audacity. sourceforge. net/ Switch Sound File Converter (Sound Files) : http: //www. nch. com. au/switch/ CT Developing (PDF creation/editing) : http: //www. ctdeveloping. com/ctdeveloping/ products/pdftypewriter_info. asp

Software Options Dspace, Greenstone, e. Prints (Repository software) : http: //www. dspace. org/ http: Software Options Dspace, Greenstone, e. Prints (Repository software) : http: //www. dspace. org/ http: //www. greenstone. org/ http: //www. eprints. org/ Word. Press (interface and hosting options) http: //wordpress. org/

Best Practices Resources Penn State : http: //www. libraries. psu. edu/psul/digipres/b estpractices. html#internet Washington Best Practices Resources Penn State : http: //www. libraries. psu. edu/psul/digipres/b estpractices. html#internet Washington State Library: http: //digitalwa. statelib. wa. gov/newsite/proj ectmgmt/index. htm

Collaboratives & Other Options LYRASIS Mass Digitization Collaborative (ends January 2011) http: //www. lyrasis. Collaboratives & Other Options LYRASIS Mass Digitization Collaborative (ends January 2011) http: //www. lyrasis. org/Products-and. Services/Digital-Services/Mass-Digitization. Collaborative. aspx NJ Digital Highway http: //www. njdigitalhighway. org DASH (e. Brary) http: //www. ebrary. com/kb/librarian/dash. jsp