Stark-Tuscarawas-Wayne Recycling District NOVEMBER 1 2013 BOARD OF

Stark-Tuscarawas-Wayne Recycling District NOVEMBER 1, 2013 BOARD OF DIRECTOR’S MEETING

ROLL CALL

APPROVE NOVEMBER 1, 2013 BOARD OF DIRECTOR’S MEETING AGENDA

Board of Directors Meeting Agenda November 1, 2013 1) Roll Call 2) Approve November 1, 2013 Board of Directors Meeting Agenda 3) Approve September 6, 2013 Board of Directors Meeting Minutes 4) Public Speaks 5) Policy Committee Report 6) Finance Director’s Report 7) Executive Director’s Report 8) Personnel Committee Report - Review District Staff Organizational Structure - Resignation of Christi Allen, Executive Secretary - Review and Update District Staff Job Descriptions - Review Process to Fill Vacated Position - Discuss Employee Evaluations/Wages 9) Budget Committee Report - 2014 Manning Group Grants - 2014 Appropriation Budget - 2014 District Legal Representation - Road Paving Appropriation 10) Executive Session to Discuss Pending Litigation 11) Set 2014 Organizational Meeting: January 3, 2014 or January 10, 2014 12) Other Business 13) Adjournment Board of Director’s STARK Thom as Bernabei Janet Wei r Creighton Richard Regula TU SC ARAWA S Chris Abbuhl Belle E verett Kerry M etzger WAYNE Jim Carmichael Ann Obrecht Sco tt Wiggam

APPROVE SEPTEMBER 6, 2013 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

PLAN UPDATE SCHEDULE ACTION DATE (S) 1 Policy Committee Approves Draft Plan Resolution Friday, September 20, 2013 at Policy Committee Meeting 2 Ohio EPA 45 -Day Comment Period Friday, September 27, 2013 – Monday, November 11, 2013 3 Revise Plan Based on Non Binding Opinion from the OEPA Tuesday, November 12, 2013 – Tuesday, December 31, 2013 4 Present Non Binding Opinion from the OEP to the Policy Committee Friday, January 17, 2013 at Policy Committee Meeting 5 30 -Day Public Comment Period Friday, January 31, 2014 – Saturday, March 1, 2014 6 Public Hearing (at District Office) Tuesday, March 11, 2014 @ 10: 00 am 7 Revise Plan Based on Public Comments March and April 2014 8 Policy Committee Adopts Amended Draft Plan Friday, April 18, 2014 at Policy Committee Meeting 9 Ratification Takes Plan (90 Days) Friday, May 16, 2014 – Wednesday, August 13, 2014 10 Policy Committee Certifies Ratification Friday, August 15, 2014 at Policy Committee Meeting 11 Final Ohio EPA Review (90 Days) Friday, October 3, 2014 – Tuesday, December 31, 2014 12 Ohio EPA Approves Plan By Either Tuesday, December 31, 2014

FINANCE DIRECTOR’S REPORT

2013 Cash Flow Statement 2013) (As of October 21,

2013 CURRENT CASH POSITION (FOR T HE P ER IOD ENDING OCTOBER 2 1, 2013)

TIPPING FEE REVENUE UPDATE Ø Tipping fee revenue is up 22. 06% in 2013 from 2012 through the month of August which will exceed the budgeted amount of $3, 200, 000 if this trend continues.

SEPTEMBER 30, 2013 INVESTMENT REPORT 9/30/13 Balance Yield Maturity $2, 091, 332. 03 0. 030% N/A Deposit Account $66, 724. 74 0. 020% N/A Star Plus Deposit Account $500, 942. 45 0. 200% N/A R. W. Baird Managed Portfolio $2, 057, 273. 71 0. 490% Varies Huntington – CD Certificate of Deposit $100, 000. 00 0. 150% 12/12/13 Huntington – CD Certificate of Deposit $250, 000. 00 0. 350% 12/12/13 Huntington – CD Certificate of Deposit $100, 000. 00 0. 350% 03/27/14 Huntington – CD Certificate of Deposit $100, 000. 00 0. 350% 06/05/14 Current Portfolio Description Huntington Checking/MMA General/Money Market Star. Ohio – Interested Earned Total Current Principal Balance = $5, 266, 272. 93 Principal Balance Prior Year = $4, 203, 815. 39 Interest Earned Current YTD = $5, 469. 69 Interest Earned Prior Year YTD = $3, 770. 77 Current Weighted Yield = 0. 261% Weighted Yield Prior Year = 0. 284%

EXECUTIVE DIRECTOR’S REPORT

COMMUNITY ADVISORY COMMITTEE MEETING NOVEMBER 15, 2013 @ 1: 00 PM 1) Introduction of Participants a) Commissioner Tom Bernabei – Stark-Tuscarawas-Wayne Recycling District Board of Directors b) David Held – Stark-Tuscarawas-Wayne Recycling District Staff c) Ohio Environmental Protection Agency North East District Office d) Stark County Health Department e) City of Canton Health Department f) Dan Fisher – Wetstone Solutions LLC g) Jill Van. Voorhis - Community Member h) Linda Barnes - Community Member i) Kelly Oyer - Community Member j) Merle Person - Alternate who may serve as Community Member 2) Purpose of the Community Advisory Committee (CAC) a) Review the current site activities, as well as a site tour if requested by a majority of the members. b) Review all Regulatory Agency Reports, which will include the results of both well-monitoring tests and residential well tests. c) Review District activities or reports on ALI topics of interest to include a review and discussion of the well monitoring activities and leachate collection activities on the landfill site. d) The Stark Health Department will provide a list of residential homes who will receive a letter offering residential well tests, as well as a sample letter. e) Dan Fisher of Wetstone Solutions LLC will review all well-monitoring and residential well tests and provide a report to the CAC at each meeting. 3) Establish and create an agenda for the next CAC meeting a) Meeting schedule will align with the test results being distributed and also reviewed by Dan Fisher.

STORM DEBRIS CLEAN UP UPDATE § Tuscarawas County/$20, 000 Appropriated Ø Lawrence Township/Village of Bolivar - 21 Semi Truck Loads - Completed Ø Village of Mineral City - 1 40 -yard Container - Completed Ø City of New Philadelphia - Pending

2013 RECYCLING & REUSE GUIDE § Development of Recycling & Reuse Guide continues § Scheduled for December delivery to all residential homes in the District

PERSONNEL COMMITTEE REPORT

REVIEW DISTRICT STAFF ORGANIZATIONAL STRUCTURE

RESIGNATION OF CHRISTI ALLEN, EXECUTIVE SECRETARY

REVIEW AND UPDATE DISTRICT STAFF JOB DESCRIPTIONS § Add the Recycling Coordinator job description with the addition of some duties that the Executive Secretary previously had done. § Update the Executive Secretary job description deleting some duties. § Update Executive Director job description taking out the grants manager duties. § Update Operations & Planning Manager job description with the addition of the grants manager duties. Motion to approve the updated job descriptions for District staff, which includes the Executive Director, Operations and Planning Manager, Executive Secretary and Recycling Coordinator as presented.

ADDITION OF 1 FULL-TIME DRIVER § Will increase from 4 full-time to 5 full-time drivers and maintain 3 part-time positions. Motion to approve the posting and hiring of one full-time District driver position at a rate of pay established in the bargaining agreement.

FILL VACATED POSITION § Post and hire an Executive Secretary to replace Christi Allen. § Post and hire a Recycling Coordinator to plan and organize the activities of the District’s recycling programs. § The process will be directed by the Personnel Committee. Motion to approve the posting and hiring of an Executive Secretary at a rate of pay of $14. 30 per hour with an increase after a 90 day review period of $14. 60 per hour. Motion to approve the posting and hiring of a Recycling Coordinator with a pay range of $15. 98 to $18. 58 per hour, as presented by the Ray & Barney Group, Inc. Compensation Analysis.

DISCUSS EMPLOYEE EVALUATIONS/WAGES § Personnel Committee will evaluate the following positions for 2013. Ø Erica Wright, Finance Director Ø David Held, Executive Director

BUDGET COMMITTEE REPORT

2014 MANNING GROUP GRANTS Motion to approve the 2014 Manning Groups as presented at $53, 400 with $1, 800 of the request coming out of the District’s General Fund.

2014 Appropriation Budget Motion to approve the 2014 District Appropriation Budget as presented.

2014 ESTIMATED NON-PAYROLL DROP-OFF RECYCLING EXPENSES Expenses Amount Fuel – Kimble Recycling & Disposal Contract $155, 000 Tuscarawas County Drop-Off Recycling Program $96, 000 Purchase of Recycling Truck $250, 000 Truck Repairs $100, 000 Other (Property Maintenance, Uniforms, Supplies, Zonar, Legal Retainer, Bins, Random Drug Testing) $49, 000 Total 2014 Appropriation $650, 000

2014 DISTRICT LEGAL REPRESENTATION Name Amount Per Hour Legal Representative Black Mc. Cuskey $175. 00 James Wherley, Jr. Kristin Zemis $150. 00 Kristin Zemis Will need a motion to approve legal counsel for 2014.

ROAD PAVING APPROPRIATION § 1. 3 Miles of Pavement Repair § Cost $250, 000 Sherman Church Ave Gracemont St Fohl Rd Dueber Ave § Requesting up to $125, 000 Will need a motion if approving the road paving project.

EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION

SET 2014 ORGANIZATIONAL MEETING: JANUARY 3, 2014 OR JANUARY 10, 2014

OTHER BUSINESS

ADJOURNMENT