Standards in E-Resource Management JISC Seminar on Standards

Standards in E-Resource Management JISC Seminar on Standards and the Information Chain, 7 th December Robert Bley Sales Account Manager Ex Libris

An E-Resources Management System: the vision “ A system that supports management of the information and workflows necessary to efficiently select, evaluate, acquire, maintain, renew/cancel and provide informed access to e-resources in accordance with their business and license terms” - Ivy Anderson, Robin Wendler (Harvard University Library) and Ellen Duranceau (MIT Libraries) E-Resource Management

ERM: A staff tool that deals with… Relationships Interfaces, Packages, and their constituent parts Knowing which resources share the same interface, license terms, business terms … Information License permissions and constraints User IDs, passwords, administrative info Contacts for support and troubleshooting Cancellation restrictions, price caps, etc. Workflows Trials Renewals/cancellations Implementing access Notifying relevant staff …according to the DLF ERMI “standard” E-Resource Management

Basic ERM Data Elements Element Includes data points such as…. Title fields, holdings, publisher, ISSN, interface, package… Descriptive Licensing Authorized users, ILL rights, archiving rights… Price, price cap, relationship to print… Financial Administrative and Support Access Administrative password, vendor contact information… Authorization method E-Resource Management

The bottom line: ERM is about more than statistics and licenses ERMs are (or will become) the library’s corporate memory for all factors related to electronic resources at all levels In filling that role, ERMs become central to all process and all services within the library Interoperability with ERMs is vital for all players in the information chain – including publishers E-Resource Management

Why ERM? (Management View) Manage lifecycle events for e-products Financial management and audit-ability Tool to centrally store and maintain contracts, licenses, other raw documents Rationalize ER processing and related procedures Search, retrieve, report across management attributes Harvest, calculate, apply user and financial statistics Support consistent workflows to support data quality Ensure compliance with license terms! E-Resource Management

The bigger picture Legacy systems ERM’s role Serials Acq Homegrown ERM Licensing ILL OPAC Spreadsheets & paper records Process management Link Server interaction ILL / resource sharing Business transaction Financial system interoperability Permission authority Central and integrated E-Resource Management

ERMs today touch many different areas VLEs Authentication Serials Library Web Applications Link resolvers OPACs Content providers (& agents? ): • Statistics Campus Finance Systems • Holdings • Licenses Metasearch Acquisitions ILL Management E-Resource Management • Orders, Renewals • Help Desk

And the current ILS model is … E-Resource Management

Dis-integrating, or perhaps E-Resource Management

Re-forming around a new model E-Resource Management

What we can expect? Discovery and delivery tools will become more distinct from ILS/LMS in presentation and function ERMs will feed just-in-time data to any public service applications (including discovery, link resolvers, metasearch, library web apps, VLEs and institutional portals) ERMs will eventually subsume (and then, expand on) large portions of Acq and Serials functionality and responsibility EDI is not enough… E-Resource Management

What we can expect (2) As the notion of an ILS morphs, interoperability among the ERM and other vendors’ systems becomes essential – not just for management, but also because … Library efficiency measures and statistics will assume a streamlined management process (whether true or not), and interoperability with other institutional and external systems E-Resource Management

What we can expect (3) Increased demand on content providers from ERMs and libraries for rapid implementation of SUSHI, License Expression transmission, etc. Increased transparency from content providers on pricing (esp. titles within packages) for meaningful cost-per-use numbers E-Resource Management

Top 7 Standards Wish List 7. Standard for communicating IP address changes to content providers 6. Standard for vendors to communicate real-time availability (that is, advise when you’re down and when you’re back up) 5. A sub-library level unique library identifier – something like the SAN but international in scope. ISO 15511 (ISIL) doesn’t do it … 4. A unique collection identifier for aggregations and databases: like an ISBN per e-package E-Resource Management

Wish List… 3. ACQUISITIONS – a set of standard structures that would encapsulate elements relevant to an acquisitions transaction: Order record Invoice record Vendor information (selected) X. 12 and current EDI doesn’t do the job E-Resource Management

Wish List 2. SUSHI http: //www. niso. org/committees/SUSHI_ comm. html - Will enable evidence-based librarianship E-Resource Management

Wish List 1. License exchange format http: //www. editeur. org/onix_licensing. html -Will make it easier to tell users what they can(‘t) do -Will ensure compliance – linked to link resolvers, proxy servers and so on… -Will make for easier comparisons -Will reduce ambiguity -… and paperwork! - There may be a role for intermediaries here? E-Resource Management

Other vendor <--> library transmissions? Publisher to Library Suspected license breach communications to library Interaction with library financial systems on pay-per-use titles Non-e-journal and non-e-book identification and electronic delivery (for instance, patents, technical reports, digital objects) Library to Publisher Customer incident reporting to publisher when resource misbehaves License expression delivery/receipt with library-based changes (versioning) E-Resource Management

In conclusion E-products have changed the priorities for standards in data interchange Previous models for automated library management are changing, largely because of e-products The ERM will is the nexus/crossroad/bridge between libraries and the eproduct world The ERM will ultimately supplant the ILS for many (perhaps even most) back-room functions (my opinion : -) ) Content providers will need to exchange data with such systems The top priorities are (1) the electronic expression of license terms and (2) the automation of COUNTER stats collection E-Resource Management

Thank You! Robert Bley robert. bley@exlibris. co. uk E-Resource Management