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Solutions for Enterprise Wide Procurement (SEWP) Solutions for Enterprise Wide Procurement (SEWP)

Agenda ØIntroductions ØSEWP Overview ØWebsite and Quote Request Overview ØAdditional SEWP Information ØWebsite and Agenda ØIntroductions ØSEWP Overview ØWebsite and Quote Request Overview ØAdditional SEWP Information ØWebsite and SEWP Tool Walk Through ØConclusion 2

SEWP in a Nutshell Ø IDIQ Contract Vehicle for purchase of IT and AV SEWP in a Nutshell Ø IDIQ Contract Vehicle for purchase of IT and AV Product Solutions and related Technologies and Services Ø Government-Wide Acquisition Contract (GWAC) - Available to all Federal Government Agencies • All Federal Agencies have utilized SEWP - Available to Authorized Federal Contractors 3

Product Solution Availability ØSEWP is ‘Catalog by Request’ not ‘Request by Catalog’ • Quote Product Solution Availability ØSEWP is ‘Catalog by Request’ not ‘Request by Catalog’ • Quote Request tool available on-line • No traditional searchable catalog • Quotes are verified against contract catalog ØDynamic Catalog • Items added to contract based on customer requests • Contract Holder requests to add products are reviewed and either approved or denied within 2 to 4 hours • On-line contract database of record 4

Scope of SEWP ØIT and AV Products(unlimited) • Hardware • Software • Peripherals ØProduct Scope of SEWP ØIT and AV Products(unlimited) • Hardware • Software • Peripherals ØProduct Based Services (unlimited) • Maintenance • Product Training • Site Planning, Installation ØConsulting / Operational Labor Support Services (Limited to 10%) 5

Determination of SEWP Groups Ø SEWP IV Contract Awards based on Distinct Competition Areas Determination of SEWP Groups Ø SEWP IV Contract Awards based on Distinct Competition Areas • Scope is the same for all contracts Ø Group A • Original Equipment Manufacturers (OEM) and Value Added Resellers (VAR) • Full and Open Competition Ø Group B • Value Added Resellers (VAR) • Service Disabled Veteran-Owned (SDVOSB) Set-Aside Competition Ø Group C • Value Added Resellers (VAR) • Small Business Set-Aside Competition Ø Group D • Primarily Value Added Resellers (VAR) • Full and Open Competition 6

Fair Opportunity ØFair Opportunity MUST BE provided within a Group • Opportunity may be Fair Opportunity ØFair Opportunity MUST BE provided within a Group • Opportunity may be provided across multiple Groups ØFair Opportunity Applies to any Multi-award Contract • FAR 16. 505(b) • Process for Fair Opportunity (per FAR) is at CO’s Discretion • Does not apply: - Orders under $3000 - Group E Contracts ØSEWP Web Tools Provide Assistance • Locate manufacturers on contract: - SEWP Manufacturer Lookup Tool • Provide Fair Opportunity: 7 - SEWP Quote Request tool is the only RECOMMENDED method

Business Size Designations NAICS Codes and business sizes are defined at the contract level Business Size Designations NAICS Codes and business sizes are defined at the contract level Group A: NAICS Code 334111 - 6 Other Than Small Contract Holders - 2 Small Business Contract Holders - 1 SDVOSB Contract Holder Group B: NAICS Code 541519 - 5 SDVOSB Contract Holders - 1 Other Than Small Contract Holder (rerepresentation) Group C: NAICS Code 541519 - 9 Small Business Contract Holders - 3 Other Than Small Contract Holders (rerepresentation) Group D: NAICS Code 541519 - 14 Other Than Small Contract Holders - 1 Small Business Contract Holder 8

Contract Basics ØBasic Contracts on-line including table of incorporated clauses ØDelivery Order Against Existing Contract Basics ØBasic Contracts on-line including table of incorporated clauses ØDelivery Order Against Existing Contract • Additional Clauses / T’s and C’s may be negotiated at the delivery order level ØAgency Specific Policies Are Easily Applied 9

Pricing ØContract Price • Contract discount structure • Comparison to other contract prices • Pricing ØContract Price • Contract discount structure • Comparison to other contract prices • Less Than GSA Price ØQuoted Price • Purchases can be consolidated to maximize price discounts • Internal competition results in line item discounts • Product Prices may be negotiated/questioned ØDelivery Order With Options • Order awarded for recurring supplies/services needs with options to purchase from the same quote/initial order for a defined period of time • Delivery orders can be structured similar to a purchase agreement • Fair Opportunity required for initial order 10

Variable Priced Line Items All Line Items on SEWP are Firm Fixed Price except: Variable Priced Line Items All Line Items on SEWP are Firm Fixed Price except: 5 Variable priced CLINS on every SEWP IV Contract • SEWP-Z: For SEWP fee • CREDIT-Z: For Credits • TRAVEL-Z: For Travel in support of in-scope services - Must follow GSA Travel pricing and regulations • DELIVERY-Z: For Delivery and Shipping costs • OPEN-Z: For Open Market Items - Items within SEWP’s scope - Not currently on contract - Total price of all OPEN-Z CLINs must be below micro-purchase limit ($3, 000) 11

Save Money: Low Prices, Lower Fees Program budget is self-contained: • NASA provides no Save Money: Low Prices, Lower Fees Program budget is self-contained: • NASA provides no direct SEWP funding • No SEWP funding is provided to NASA except for overhead costs Surcharge November 1, 2010 Effective Order Amount Fee Percentage $0 to $2, 222 0. 45% $ 2, 222 and up Capped at $10, 000 Comparison to other major IT Contract fees: - GSA Schedules: 0. 75% (built in) with no cap Ø Fee may be either a separate line item or included in product pricing 12

SEWP Support ØDuring Business Hours (7: 30 AM-6: 00 PM EST) • Phone -Call, SEWP Support ØDuring Business Hours (7: 30 AM-6: 00 PM EST) • Phone -Call, call (301) 286 -1478 • Online Chat -Available at www. sewp. nasa. gov ØAssistance Anytime • [email protected] nasa. gov ØFree Training via on-line video and on-site sessions 13

Website ØGeneral Information • Contracts • Points of Contact ØQuote Request Tool 14 Website ØGeneral Information • Contracts • Points of Contact ØQuote Request Tool 14

Types of Federal Contract Vehicles ØGovernment-Wide Acquisition Contracts (GWACs) • Agencies approved by OMB Types of Federal Contract Vehicles ØGovernment-Wide Acquisition Contracts (GWACs) • Agencies approved by OMB for IT Product/Service GWACs - GSA, NIH, NASA - Other agencies may have targeted GWAC authority • Based on Clinger-Cohen Act • Economy Act determination not required for GWACs • Open to All Federal Agencies and Their Authorized Support Contractors ØFranchise Funds • Provide Procurement Support • Can accept direct funding • Primary Agencies: 15 - GSA Acquisition Services - Department Of Interior Acquisition Services Division - Department of Defense DISA / DITCO

Products in Scope ØIT Hardware: Computers / Networks / Accessories / etc. ØSoftware • Products in Scope ØIT Hardware: Computers / Networks / Accessories / etc. ØSoftware • Includes Software as a Service (Saa. S) / Cloud Computing ØPeripherals and Associated Equipment: Printers / Fax / Supplies ØAudio Visual / Conferencing 16

Services in Scope (No Limitation) Services below have no limitation: > Do not need Services in Scope (No Limitation) Services below have no limitation: > Do not need to be associated with a product purchase > Can be any dollar amount ØMaintenance / Warranty • Can be on–site if clearly maintenance functions ØSite Planning ØInstallation: Hardware / Cabling / Software / etc. ØProduct Training • Must be directly related to a Product 17

Scope: Services Limited in Scope This pertains to Competed Contract Holder Groups A, B, Scope: Services Limited in Scope This pertains to Competed Contract Holder Groups A, B, C and D The following cannot exceed 10% of a delivery order total dollar amount: • Software Development • On-site Operational Labor, On-site Engineers • Consulting (unless part of in scope services) • Staff Augmentation Other Options: • GSA Alliant, NIH CIO-SP or other support service contracts • Group E non-competed 8(a) set-asides (limited in size) 18

Group E: 8 a Set-Asides (non-competed) Ø Non-Competed 8(a) Set-Aside Contracts • Complement Prime Group E: 8 a Set-Asides (non-competed) Ø Non-Competed 8(a) Set-Aside Contracts • Complement Prime Vendor (competed) contracts • Primarily product based services • Limited to $4. 0 million per contract Ø Vaz Tech www. vaztech-inc. com Ø Copper River Information Technology www. copperriverit. com Ø Victory Global Solutions, Inc. www. victorygs. com Ø PSI Technology www. petrosys. com 19

Never in Scope Ø Just because it has a chip, it is not always Never in Scope Ø Just because it has a chip, it is not always IT Ø Medical Equipment Ø Military Equipment Ø Buildings Ø Wheels / Engines / Propellers Ø Fire Suppression (unless self-contained) Ø Sensors: Smoke / Gunshot / etc. Ø Office Furniture: Chairs / Desks / etc. 20

Procurement Lifecycle ØPre-Order Support • Review Requirements when scope is uncertain • Assistance on Procurement Lifecycle ØPre-Order Support • Review Requirements when scope is uncertain • Assistance on SEWP Processes including step-by-step walk through • Online Quote Request Tool ØOrder Processing • Review, process and forward orders to Contract Holder - Orders must be sent to SEWP Program Management Office (PMO) by Government Agency • Reconcile and track orders through completion ØPost-Order Support • Process and post order status data • Assist with order resolution 21

Quote Verification ØVerification File • • Verifies items on contract & properly priced Shows Quote Verification ØVerification File • • Verifies items on contract & properly priced Shows discount off contract price ØUser must compare line items on quote with verification file Ø If Quote does not match verification file • Ignore Quote • Notify [email protected] nasa. gov 22

Order Process ØSubmission Options: • Through the Quote Request Tool (QRT) - Submit Credit Order Process ØSubmission Options: • Through the Quote Request Tool (QRT) - Submit Credit Card Order - Upload Delivery Order • Via Email ([email protected] nasa. gov) or Fax (301 -286 -0317) - Send Quote for CC Order - Send Delivery Order ØSEWP Program Office does not supply award information • QRT includes an optional Award Notification Function 23

Post-Award Issues From FAR Part 16. 505: Ø All Orders • Fair Opportunity issues Post-Award Issues From FAR Part 16. 505: Ø All Orders • Fair Opportunity issues may be referred to an Ombudsman Ø $5 Million and less: • Post-award debriefs and award notification are at the Issuing Agency’s discretion Ø $5 Million or more: • Post-award debriefs shall be provided • Contracting Officer shall notify unsuccessful bidders Ø Protests: • Orders under $10 M only protestable for period of performance - Follow SEWP Recommendations for orders extending past 2014 • Orders over $10 M may be protested (FAR 33. 104) 24

SEWP by the Numbers Ø 38 Competed Prime Contract Holders • 17 Small Businesses SEWP by the Numbers Ø 38 Competed Prime Contract Holders • 17 Small Businesses include 2 Set-Aside Groups: - Small Business - SDVOSB Ø 4100+ Manufacturers • Including Cisco, Apple, Net. App, EMC, APC, Microsoft, Oracle, etc. Ø 2, 000+ Products & Product Based Services Ø 7 year contracts – available through April 2014 • FAQ provides guidance for orders extending beyond April 2014 25

SEWP Customer Service Contacts Web E-mail www. sewp. nasa. gov Help@sewp. nasa. gov 24 SEWP Customer Service Contacts Web E-mail www. sewp. nasa. gov [email protected] nasa. gov 24 x 7 x 365 Get answers within 24 hours Helplin 301 -286 -1478 e Mon–Fri, 7: 30 AM– 6: 00 Fax orders 301 -286 -0317 E-mail [email protected] nasa. gov Orders Mail 26 PM ET E-mail orders Mailstop 703. S, NASA GSFC, Greenbelt, MD 20771 Follow SEWP Find Us @nasasewp NASA SEWP

The SEWP Management Team Program Mgr. / Co. TR 301 -6147128 Joanne. Woytek@nasa. go The SEWP Management Team Program Mgr. / Co. TR 301 -6147128 Joanne. [email protected] go v Deputy Program Mgr. Darlene Coen 301 -6147127 Darlene. E. [email protected] go v Financial Manager Theresa Kinney 301 -6147138 Theresa. M. [email protected] gov Operations Manager Terita Easton 301 -6147111 Terita. M. [email protected] g ov Contract Holder Relationship Manager Al Marshall 301 -6147141 Alexander. Marshall [email protected] gov Business Manager 27 Joanne Woytek Marcus Fedeli 301 -6147125 Marcus. A. [email protected] g ov

SEWP Website Frequently Asked Questions PM's / Performance page Order Status Agency Specific Quote SEWP Website Frequently Asked Questions PM's / Performance page Order Status Agency Specific Quote verification Manufacturer lookup V. 09/05/12 28

SEWP Scope Information SEWP Scope Information

Scope: Computer Hardware Ø Tablets, Laptops, Embedded Systems Ø Desktops, Servers, Supercomputers Ø Peripherals Scope: Computer Hardware Ø Tablets, Laptops, Embedded Systems Ø Desktops, Servers, Supercomputers Ø Peripherals and Accessories: Monitors, Keyboards, Cables, etc. Ø Computer Carts, Racks and Enclosures Ø Computer Cards / Boards 30

Scope: Network and Communications Ø Network Appliances Ø Network Connectivity: Routers, Modems, etc. Ø Scope: Network and Communications Ø Network Appliances Ø Network Connectivity: Routers, Modems, etc. Ø Telecommunication Devices Ø Wireless Networking Ø Cables and Accessories 31

Scope: Security Hardware Ø Control and Authentication Devices Ø Forensic Systems Ø Computer Anti-Theft Scope: Security Hardware Ø Control and Authentication Devices Ø Forensic Systems Ø Computer Anti-Theft Hardware Ø Security Appliances Ø Surveillance Systems 32

Scope: Supporting Hardware Ø Scanners, Barcodes, RFID Devices Ø Cooling Systems Ø Digital Devices; Scope: Supporting Hardware Ø Scanners, Barcodes, RFID Devices Ø Cooling Systems Ø Digital Devices; e. g. Calculators Ø GPS Ø Remote Management Ø Printers, Copiers, Fax Machines, Shredders • Associated Supplies 33

Scope: Specialized Hardware Ø Notification Systems associated with Computer Facility Ø Asset Management Systems Scope: Specialized Hardware Ø Notification Systems associated with Computer Facility Ø Asset Management Systems Ø Computer Room Monitoring 34

Scope: Storage Hardware Ø Backup and Recovery Ø DVD, CD, Tape and Digital Systems Scope: Storage Hardware Ø Backup and Recovery Ø DVD, CD, Tape and Digital Systems and Supplies Ø Disk Systems Ø Network Based Storage Ø Storage Accessories 35

Scope: AV / Conferencing Ø AV Equipment and Accessories Ø Cameras, Display Monitors, Consoles, Scope: AV / Conferencing Ø AV Equipment and Accessories Ø Cameras, Display Monitors, Consoles, etc. • Accessories including privacy screens and camera accessories Ø Video and Tele-conferencing Ø Speakers, Microphones, Theater and Music Systems, Lighting Ø TV, Projectors and Screens Ø Visualization Systems 36

Scope: Electrical Note: Must be related to an IT / AV system Ø Power Scope: Electrical Note: Must be related to an IT / AV system Ø Power Conditioning Ø Uninterrupted Power Supply, Batteries, etc. Ø Cables, Components, etc. 37

Scope: Software and Virtualization Ø Commercial software packages of any variety Ø Software As Scope: Software and Virtualization Ø Commercial software packages of any variety Ø Software As A Service Ø Cloud Computing Ø Virtual Storage 38

Scope: Services Fully in Scope Ø Maintenance / Warranty / Help Desk Support Ø Scope: Services Fully in Scope Ø Maintenance / Warranty / Help Desk Support Ø Installation of In-Scope Products Ø Site Planning; e. g. determining what products are required Ø Product Based Training 39

Scope: Services Limited in Scope This pertains to Competed Contract Holder Groups A, B, Scope: Services Limited in Scope This pertains to Competed Contract Holder Groups A, B, C and D The following cannot exceed 10% of a delivery order total dollar amount: • Software development • On-site operational labor, on-site engineers • Consulting (unless part of in scope services) • Staff augmentation Other Options: • Group E non-competed 8(a) set-asides (limited in size) • GSA Alliant, NIH CIO-SP or other support service contracts 40

Scope: Options for Services Ø SEWP Group E 8(a) non-competed contracts can provide support Scope: Options for Services Ø SEWP Group E 8(a) non-competed contracts can provide support services • 4 Contract Holders • Each capped at $4 Million per contract • Remaining amount on each contract is displayed in Quote Request tool Ø Other GWACS • NIH CIO-SP and GSA Alliant and other GSA GWACs are geared to support services Ø DIY (Do It Yourself) 41

Scope: What You Cannot Buy Ø Mobile Data Collection Device Ø Wheels, Engines Ø Scope: What You Cannot Buy Ø Mobile Data Collection Device Ø Wheels, Engines Ø Medical Devices Ø Fire Suppression Systems / Maintenance Ø Military Technology (if outside the scope listed previously) Ø Sensors Ø Office Furniture 42

Group A Full and Open Competition Computer System OEMs and Value Added Resellers Alliance Group A Full and Open Competition Computer System OEMs and Value Added Resellers Alliance IT Dell Other than Small Force 3 Small Business Four Points SDVOSB HP Other than Small IBM Other than Small PCMall / GMRI Other than Small SGI Other than Small UNISYS 43 SDB Other than Small

Group B Service Disabled Veteran-Owned Small Business Set-Aside Value Added Resellers Alvarez Associates SDVOSB Group B Service Disabled Veteran-Owned Small Business Set-Aside Value Added Resellers Alvarez Associates SDVOSB Fed. Store i 3 SDVOSB Micro. Tech Other than Small Three Wire SDVOSB Thundercat 44 SDVOSB

Group C Small Business Set-Aside Value Added Resellers Affigent Blue Tech WOSB/HUBzone Counter. Trade Group C Small Business Set-Aside Value Added Resellers Affigent Blue Tech WOSB/HUBzone Counter. Trade Products WOSB FCN WOSB GC Micro Small Business i. Gov Small Business immix. Group Other than Small Intelligent Decisions Other than Small Merlin VOSB Red River Small Business Sword and Shield Small Business Technica 45 Small Business Other than Small

Group D Full and Open Competition Value Added Resellers Best Buy CDW-G Counter. Trade Group D Full and Open Competition Value Added Resellers Best Buy CDW-G Counter. Trade Products Other than Small (also Group C) Data. Line Emtec Gov. Connection GTSI immix. Group Other than Small (also Group C) Iron Bow Lanier/Ricoh (Printer OEM) PCMall / GMRI 46 Presidio Soft. Choice WOSB Other than Small (also Group A) Other than Small