Software Vendor Selection for Southeast Georgia Health System

Software Vendor Selection for Southeast Georgia Health System Amanda Franklin Brian Fagan Chris Califf Chris Cash Matt Harrison

Agenda l l l l Problem Benefits of replacing HR/Payroll System HR/Payroll Software Choices Time Attendance Software Alternatives to Time Attendance Software Deliverables Trip to SGHS Value Gained/Added for Project

Problem l l l SGHS is replacing HR/Payroll System Three possible software vendors Data in five separate databases Currently running a Mc. Kesson AS/400 IBM System Audits are a difficult process Currently printing paper check stubs

Benefits for SGHS l l l Data centrally located Independence from IT Efficient audit process Time savings Cost savings

HR/Payroll Software Choices l l l SAP Lawson Ultimate Pro

SAP l l l Integrates data for all campuses Easy custom report generation Easily integrates with other systems

SAP l l l Implemented in over 1, 000 Healthcare Provider Organizations Addresses issues of security (HIPPA) Most “mature” architecture

l l Industry-specific software solutions Over 400 healthcare implementations Trusted by Industry Leaders Designed to conform to healthcare regulations

l l l Benefits Administration Employee and Manager Self-Service HCM on Demand Human Resources Payroll Personnel Administration Resource Navigator

ULTIMATE PRO l l Software-as-a-service vs. on-site Compliant with Healthcare Regulation Easy integration Single database design “Voted as a leader in US Midmarket HR Management Systems by Forrester Research”

ULTIMATE PRO l l l Custom Reports Reliant on IT Security

Systems Rating Matrix Requirements Consolidate into one database SAP LAWSON ULITMATE PRO 5/5 5/5 Integration with Legacy Systems 5/5 3/5 4/5 Custom Reporting Features 5/5 1/5 Standard Reporting Features 5/5 4/5 Security 4/5 3/5 Web Based Payroll Application 0/5 5/5 Independence from IT 2/5 4/5 26/35 30/35 24/35 Total Weight

Time Attendance Software and Alternatives l l l Kronos Tenrox API

l l l Labor management software solution used by over 40, 000 organizations and over 4, 000 healthcare providers Used by UGA payroll integrated with a web-based service developed by UGA programmers Extends functionality of an ERP solutions (HR/Payroll) “At a time when our organization grew by 21% and faced numerous logistical and workforce related challenges, the dollar savings realized by using Kronos were close to $4 million. This is a compelling example of how automation pays ff within a relatively short window of time. ” -Richard Rogers, CIO Health First, Inc.

Solutions to Current Problems l l l Touch ID/Biometrics Improved accuracy Web-based payroll Eliminate paper check stubs Cost savings

Workforce Central System

Tenrox l l Automated Anywhere, Anytime Time Entry Built-In “Out-of-box” Integration Real Time “Differentiated Time” Spreadsheets Customized Time Tracking and Expense

API l l Employee Access 24/7 Standard Administration Tools Expanded Automation Multiple Input Options

Deliverables l l l Recommend software selection approach Provide time attendance alternatives Eliminate buyer’s remorse Create software matrix Offer additional research resources

Trip to SGHS

Value Gained by Project Team l l l Experience in client interaction and communication Systems analysis skills Group communication tools and techniques Knowledge of healthcare industry and HR/Payroll software Networking opportunities

Value Added to SGHS l l l Improved communication between IT and business Jumpstart on HR/Payroll software solution Documented system requirements Received guidelines for new vendor selection Third party insight on business processes