Software and Licensing Who are we ITSS

Software and Licensing

Who are we? ITSS Software Licensing Procurement CWA

Discussion Topics • Software at Stanford – ITSS Software Licensing – Procurement CWA • • • What we do Software we offer Eligibility Special uses How to order How to reach us

Our Goals • Save the University money. • Encourage compliant use of software. • Help you find the software you need.

License Types • Retail Purchase: Full Boxed version. • Academic: Full Boxed version plus learning aids. • University Contract: Full version. License with separate media. You must have a license in order to legally install any software. Just having a CD is not sufficient.

ITSS Software Licensing

What We Do • Negotiate contracts for campus software • Distribute software to users • Coordinate technical support • Make referrals

Types of Software We License • Instruction and research • Operating Systems • Databases • Utilities • Security

Considering New Licenses • Broad and continuing interest • Significant savings from regular academic price • Savings from other campus outlets

Eligibility • Who uses it • What do they use it for • Where do they use it

Groups We Support • Leland Unix Systems • ITSS behind-the-scenes • Essential Stanford Software • Students

Software for Students • Selected Microsoft and Adobe products, from the Software Licensing office in Bambi Modular. • Specialty software from Software Licensing web pages. • Other products: buy an academic edition. • Or. . . use the software in the campus clusters.

How to Order • Go to our website • Look at list of software available • Fill out software order form or, fill out inquiry form • We will contact you for software pickup

How to Reach Us • • software@stanford. edu http: //softwarelicensing. stanford. edu/ 724 -2424 Bambi Modular, 320 Panama Street • Submit a Help. SU ticket-http: //helpsu. stanford. edu/

Procurement CWA

What We Do • Support the i. Procurement catalog ordering purchasing process, including contracted and noncontracted software. • Negotiate volume contracts, especially Microsoft and Adobe. • Provide product keys and serial numbers for Microsoft and Adobe licensed installations. • Loan Microsoft CDs for immediate installation.

Types of Software We License • Microsoft and Adobe Contractual Volume Licenses • Volume licensing and academic priced software (Macromedia, End. Note, File. Maker, etc…) – Lowest price is available through i. Procurement catalog ordering or RPO to En Pointe. – Buy the academic version or academic volume licenses, if available. – Academic software is also available at the bookstore or directly from the manufacturer for a slightly higher price.

Licensing Definitions Microsoft • • All Languages vs. English/Multilanguage New License Software Assurance (SA) License with SA Adobe • • New License Concurrent License (Conc) Uplift (UL) Maintenance

Licensing Details Microsoft & Adobe Licenses • • You own the license forever We only sell the most current version Downgrades are allowed Upgrades aren’t available

Cost Comparison Office 2003 Pro CD Doc Set License Total Retail (Fry’s) $499 Academic (Bookstore) Savings $199 Microsoft Select Agreement (CWA) CWA License Only $20. 71 $49. 46 $90. 88 82% $49. 46 90%

Eligibility • Stanford departments purchasing with a Stanford PO (not a P-Card) • Not for sale to individuals • Install on Stanford-owned computers • Stanford owns the license, non-transferable

Microsoft in other languages • • • Chinese (traditional) Chinese (simplified) French German Hungarian • • • Italian Japanese Korean Russian Spanish

How can Faculty/Staff get software for home use? • Purchase academic edition of software from bookstore or other retail location. • Product Use Rights for Adobe and Microsoft products.

Microsoft and Adobe Product Use Rights If your department bought a Microsoft or Adobe license for your work computer using CWA/i. Procurement Catalog Ordering, you may install the same product on one home computer or laptop. • Work and secondary computer cannot be used simultaneously. • You must remove the software if you leave Stanford. No product use rights for Windows operating systemeach machine must be individually licensed for its own operating system.

How to order CWA • Find part numbers: http: //purchasing. stanford. edu/cwa or search on CWA/i. Procurement Catalog ordering. • Volume licensing: determine the number of licenses needed, determine if a CD is needed. • Order using i. Procurement catalog ordering or an RPO to En Pointe. • You will receive product keys or serial numbers by email, if applicable.

How to Reach CWA http: //purchasing. stanford. edu/cwa Stefani Fukushima 725 -9110 stefanif@stanford. edu Trinka Gillis 723 -0699 tgillis@stanford. edu Kathy Rariden 724 -7154 kathyr@stanford. edu

ITSS Software Licensing software@stanford. edu http: //softwarelicensing. stanford. edu/ 724 -2424 Procurement CWA http: //purchasing. stanford. edu/cwa Stefani Fukushima 725 -9110 Trinka Gillis 723 -0699 Kathy Rariden 724 -7154