Social Care Procurement Service Update on Implementation

Social Care Procurement Service – Update on Implementation Peter Wilson, Assistant Director Pa. LS Orla Donachy, Head of Social Care Procurement 23 rd November 2017 the

Development of a Social Care Procurement Service l Up to May 2011 – no procurement involvement – Part B regime l May 2011 – Funding Secured and advice and guidance service established l September 2013 – BSO Prompts Do. H on regulatory change l Feb 2015 - Introduction of Public Contract Regulations l Jan 2016 - Regional Procurement Board approves full service l Sept 2016 - SCP Implementation Project Board established

SCP - Legislation l EU Public Contracts Directive 2014 l Public Contracts Regulations 2015 - Light Touch Regime (Regulations 74 -77) – – Social and other specific services, Regulation 74 – 77 l Regulations apply to contract values >£ 589, 148 – Procurement process above £ 589, 148 coordinated by Pa. LS – below this threshold will continue awarded by HSC organisations advised by Pa. LS

BSO Pa. LS role in the Procurement of Social Care Commissioning Procurement Contract Management

BSO Pa. LS role in the Procurement of Social Care l Scope – Service types – Residential / Nursing Homes, Domiciliary Care, Supported Living, Lifeline, Fostering and Elective Care l Scale – Spend £ 600 -700 m p. a. through 3000+ contracts l Role – Facilitate HSC organisations procurement – HSC organisations determine need and are decision makers – HSC organisations remain the Contracting Authorities resulting from any procured contracts

SCP Implementation Project l l l l Commenced September 2016 Project Sponsor: Liam Mc. Ivor, BSO Chief Executive Project Chair: Sam Waide, BSO Director Operations Senior User: Fionnuala Mc. Andrew, HSCB Director Social Care & Children (Vice Chair) Senior Supplier: Peter Wilson, BSO Assistant Director Pa. LS Membership: Do. H, PHA, HSC Trusts and BSO DLS Project Manager: Orla Donachy, BSO Head of SCP PRINCE Methodology applied

SCP Implementation Project Deliverables 1. 2. 3. 4. 5. 6. 7. Governance Structure Regional Procurement Plan Resource Deployment Plan Recruit the Team Stakeholder Engagement Premises Support other HSC Organisations

SCP Implementation Project Plan 21/09/17

1. Governance Structure (98%)

2. Regional Procurement Plan (67%) Regional Procurement Plan (High Level):

2. Regional Procurement Plan (67%) Regional Procurement Plan (Detail Level):

3. Resource Deployment Plan (95%)

4. Recruit Team (45%)

5. Stakeholder Engagement Plan l Pre-Engagement - sought Internal HSC Stakeholder support: § SCP Implementation Project Board § Community Services Work Stream of the Adult Social Care Reform Project (TIG) § Discussions with service leads across HSC organisations § Directly approached public and third sector allies – NISCC, IHCP, UKHCA, NICVA, ARC and CO 3

5. l Stakeholder Engagement Plan (94%) Phase 1 - HSC Procurement Awareness Events: Internal Events: § Seek internal front line service staff buy in § Sessions with SEHSCT, BHSCT and WHSCT External Events: § Advertised in both regional and local press outlets § Internet Communication – enrolment: http: //online. hscni. net/ § Social media and e. Tenders. NI § 13 External Events delivered across the Region

5. Stakeholder Engagement Plan l Phase 1 - HSC Procurement Awareness Events cont’: § Representation from HSCB, PHA & Trusts – united front § Support of local Councils, Invest. NI and Intertrade Ireland § 385 people / 195 organisations registered § Presentation and FAQ’s on http: //online. hscni. net § Tendering Support § § Invest Northern Ireland / Inter Trade. Ireland / Councils / NICVA Phase 2 – Tender specific engagement sessions § Regional Procurement Plan agreement tender specific engagement sessions can be built into each tender timetable.

6. Premises (89%) l l l Pinewood Villa, Armagh identified Reorganisation of existing BSO functions to ensure alignment of Pa. LS functions Building work and relocation of functions except SCPU complete Vacated space refresh by SHSCT contractors w/c 20 th November Pa. LS SCPU relocate w/c 11 th December

7. Support HSC Organisations (14%) l l Procurement & Contracting Network (PCN) active visible support Agreement on Best Practice Approach to Below EU threshold procurement (Legislation v Policy v Practicality) – Standardisation Difficult - HSCB, PHA and Trusts in different places – Third attempt on agreement ongoing l l Guidance and templates to follow via PCN Sharepoint site e. Tenders. NI training commenced for PHA, SHSCT, NHSCT and BHSCT Recruitment difficulties have impacted Pa. LS ability to align to proposed timeframes – also impacting existing business Strong positive relationships maintains buy in and alignment

7. Support HSC Organisations l Procurement & Contract Management Training underway Commissioning training part of Do. H Action Plan 2018 -21 l Recognition by BSO Legal Services and Pa. LS of lack of skills across HSC organisations – Scoped approach taken by Scotland – HSC Leadership Centre engaged City of Glasgow College as accredited PDA provider – Meeting 21 st November with Deputy Chief Exec PHA and Director of Finance HSCB – Initial view: two courses – high level and specialist level

Summary – key messages l Social Care Procurement implementation is challenging: – High value and volume – High risk – Strategically critical HSC contracts – Politically sensitive – No previous competition has created a market resistant to procurement l l l Difficult to attract suitably skilled staff – impact on “normal business” 5 years is not long in this context but journey has been a long one Customer confidence – strong relationships vital Quality and sustainability reign over compliance and price The patient / client drives focus and purpose

Thank you for listening. Any questions?