Situation Reporting An Input Writer s Guide Administrivia

Situation Reporting An Input Writer’s Guide

Administrivia Sign-In Sheet n Pagers and Cell Phones to Stun n Fire Exits and Safety n Course Length: 90 Minutes n Certificate Issued (DFTO Training) n 2

Objectives n n n Describe the audience of the Situation Report Describe the use of the Situation Report List the changes to the Situation Report Format Describe the routing for Situation Report Inputs Differentiate between good and poor Situation Report (SITREP) inputs. 3

Audience n n n The President Secretary of Department of Homeland Security Emergency Response Branch Director 4

Format Changes n n n Separate Formats for RST and ERT Only current info – no more italics Focus on analysis Fewer attachments and tables Overall shorter report 5

Good Reporting n The Five C’s of SITREPs - Clear Concise Complete Current Critical 6

Ground Rules n n n Always use the same measurements Make the report understandable Follow-up on issues or problems previously reported. 7

Formatting n n n Make submissions electronically Follow submission guidelines Word Formatting - Times New Roman Font 10 point No tabs, No indents Use left justification 8

Writing Hints n Do not use proper names except for - Elected Officials - i. e. Congressmen Smith n n n List dates rather than days of the week Don’t quote people. Don’t editorialize. 9

Analysis n n What does it really mean? Provide analysis of figures and data Report trends and impacts Take the complex and make it simple 10

Analysis n n Day to Day Function Subject Matter Expert Provided Coordinate with Others Use Good Management Skills 11

Narrative n n n Use Narrative Format Use Third Person Clear and Concise Proper Spelling Proper Grammar Current Information 12

Use Proper Channels n n Use the Command Structure Keep your management informed Internally de-conflict information Prevent nasty surprises 13

Where to Start n n n Action Plan Assignment Critical Milestones Facts and Figures Changing Conditions Changing Assumptions Nothing to report? 14

I&Ps Role n n n I&P compiles the report I&P reviews inputs for inter-section conflicts I&P reviews completeness I&P spell and grammar checks I&P should come to you for major changes 15

Final Reminders n n Plan Ahead – Be on Time Do it Right the First Time Remember your Audience ANALYSIS 16

Exercise Time Review the Handout and Select the Best Situation Report Input. 17

Exercise Review n Correct Answers - 1–B 2–B 3–A 4–B 5–B 6–B 7–A 18

Are there any… Questions? 19

Graduation & Evaluation Course Evaluation Forms = Course Certificates! 20