Site License Advisory Team April 30 2014 meeting

Site License Advisory Team April 30, 2014 meeting

Agenda 1. ESRI GIS moving to OSU SLS 2. Renewals 3. 4. 5. 6. 7. – – – Nvivo (and for Mac) SPSS MATLAB Office 365 & i. Pad Apps Pricing Changes for SLS Products Adobe Creative Cloud Symantec Products Microsoft Campus Agreement & SQL

ESRI / GIS Products • OCIO will distribute ESRI products – Center for Mapping is no longer distributing after June 30 • Central license server – On Campus use, or via VPN – Off campus use and servers are still being worked out • Heavy-Use Departments are cost sharing, and making it available

ESRI / GIS Products • Software will be extended to students for personal machines • Software is now treated as a “true” site license – Paid for via cooperative means – Distributed with no usage cap – Available to the entire university – No per-install fees • Expected start: Early August

Renewals • NVivo – Renewals on June 1, 2014 – NVivo for Mac expected out in June • SPSS – Renewals on July 1, 2014 • MATLAB – Renews on August 30, 2014

Office 365 and i. Pad Apps • i. Pad apps for Word, Excel, and Powerpoint were released at the end of March – Office 365 users are the only people eligible for a login • O 365 for University price: $80/4 years • Current Microsoft contract includes: – Office 365 for Students? Yes. – Office 365 for Fac/Staff? No.

Office 365 and i. Pad Apps • Today’s offering is: – Students, faculty, and staff can purchase a perpetual copy of Office Pro Plus 2013 for $49 at Wired. Out. • Perpetual • No O 365 services • One computer • We can continue to sell the perpetual copy through FY 15 (graduating students, fac/staff)

Office 365 and i. Pad Apps • Office 365 offer from MS (that we have currently licensed for students) includes: – Up to 5 devices • c. f. O 365 University – 4 devices: 2 computers, 2 tablets – We can choose which O 365 services to turn on – Subscription-based • Graduates must purchase a subscription to remain on license

Office 365 and One. Drive • Announcement yesterday of One. Drive (formerly Sky. Drive) being updated from 25 GB to 1 TB for O 365 Education users – Requires A 2 or A 3 – Student Advantage is likely not affected by this; only faculty/staff would receive this benefit in its current form – There are contract concerns with One. Drive that need to be resolved

Office 365 • Where do we go from here? – OCIO is working on technical issues to provide access – Students are the first priority, then Fac/Staff – Examination of One. Drive and options – Departmental purchases are one option, as individual departments could buy licenses once the tech side is resolved

Pricing Changes for SLS • Expected price changes next year – Parallels (Already Updated) • Old price: $34. New price: $35 – Nvivo (beginning June 1) • Old price: $42. New price: $50 – Adding: NVivo Mac – Minitab (beginning July 1) • Old price: free. New price: $12 – Update to v. 17 – Sigmaplot (beginning July 1) • Old price: $16. New price: $21

Pricing Changes for SLS • OCIO will continue to provide a central share for budgeted FY 15 purchases of: – MATLAB – SPSS – SYSTAT • We expect to approach total recovery on those in FY 16.

Adobe • Adobe brought a new pricing option to the table in early January. – We have achieved approx. 70% funding based on current budgets – IUC has put an offer to Adobe for a deeper discounted price. Information pending. • IUC offer has been rejected by Adobe • Counter-offer expected on Friday • OCIO SLS may set up another meeting this month with Adobe stakeholders

Adobe • Adobe is seeking to release “Creative Cloud for Education” with device-based licensing – Ideal for labs: current CC offering is userbased • BGSU received a quote yesterday (based on CLP pricing): – $168. 51 for device user licensing – $279. 28 for named user licensing

Symantec Antivirus Licenses • OCIO Security has purchased a site-wide license for Symantec Protection Suite – Includes • • Anti. Virus Recovery Desktop Ghost Several other components – Ghost will be available via OCIO Self Service by 5/15/15

Microsoft SQL Server • Microsoft has made an offer of approximately $400 k to license the entire University starting July 1, to co-term with our Campus Agreement • Cost is approximately $6/FTE (faculty, staff, and students) • The University has reached a tipping point where licensing it for everyone will be cheaper than licensing it based on individual departmental need going forward.

Microsoft Support Calendar • April 8, 2014 – Windows XP – Office 2003 – Exchange 2003 • July 14, 2015 – Windows Server 2003 • July 8, 2015 – Extended Support Transition – SQL Server 2008 and SQL 2008 R 2 will no longer have Mainstream Support

Questions/Comments • Next meeting May 30, 2014, 10 AM – Location to be announced