September 18 2002 www calbuy ca gov From

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September 18, 2002 www. calbuy. ca. gov From Phase 1… and Into the Future 1

• Began October 2000 with Accenture as system integrator for Ariba “Buyer” software • System “live” in March 2001 – Loaded Statewide Commodity Contracts (fixed price) first - 1 A – Then loaded variable priced SCCs -1 B – 3 Pilot agencies: 50 buyers from DGS/DOT/CHP www. calbuy. ca. gov Phases 1 A and 1 B • Completed on time and under budget 2

• June 2001 - October 2001 www. calbuy. ca. gov Phase 1 C – Expanded user base to 200+ buyers in 3 pilot agencies – Enhancements: price to 3 decimal places; added FEIN; added contract number; created defaults for buyer phone/fax numbers; added default accounting fields; & created new spend report • On time and under budget • Nationally award-winning! 3

• Enhancements (April 8, 2002) www. calbuy. ca. gov Phase 1 D. 1 – Changed 3 partitions to single partition – Added users from Dept. of Corrections – Added 370 PIA prompt delivery items – Enabled “e. Forms” to allow users to electronically notify CAL-Buy of updates to user contact info, shipping & billing info – Enabled email copy of order to buyers upon transmission of orders to suppliers • On time and under budget 4

• Enhancements: (August 30, 2002) – Added CDC, CYA; cities of Lompoc, Chula Vista, Palm Springs, Santa Rosa, Moreno Valley; Napa County & Modesto City Schools – Catalog Public Access System – Support CAL-Card purchases – Add PIA catalog items (12, 000+) – Enable SB/DVBE/recycle search criteria – Add Grainger janitorial supply catalog (punchout) • On time and under budget www. calbuy. ca. gov Phase 1 D. 2 5

www. calbuy. ca. gov What’s Next? • Phase 1 M = Maintenance and operations with minor enhancements, as time permits • Evaluate maintenance in-house or compete for maintenance services until Phase 2 • Create PIER to evaluate lessons learned • Conduct competitive bid for consultant to conduct market research and assist in defining Phase 2 requirements; do FSR/RFP • Conduct competitive bid for Phase 2 system integrator 6

www. calbuy. ca. gov Phase 2 • Add remainder of leveraged procurement vehicles to electronic catalog • Ability to process “stand-alone” buys – Electronic solicitations, bidding & evaluation; – Decision Support tools & contract administration – Reverse Auctions • Oversight, tracking & reporting • Support procurement reforms 7

8 www. calbuy. ca. gov Questions?

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