School Business Manager & Administrator Network Meeting A big thank you to ESPO who have sponsored refreshments. Stephanie Coleman from ESPO is here to answer questions on ESPO catalogue offerings.
Welcome & Introductions Mick Evans Pupil & School Service Manager
HR Advisory Kirsty Spencer
SIMS UPDATE SIMS Spring Upgrade New Features Maggie Shirran MIS Consultant
Information and Data updates Deborah Korn Data & Analysis Coordinator
May Census Day • Census day 21 st May • Because of Half Term • Deadline day 22 nd May
Technical Update Matthew Draycott Technical Services Manager
Break Admissions are here to answer any questions. Stephanie Coleman from ESPO is here to answer questions on ESPO catalogue offerings.
Schools Finance Support Mandy Bryce • Budget planning • Cash Management • Medium Term Financial Planning • Benchmarking • Finance training
Schools Finance Support • Year End 2014 -15 • Budget Plan Submission 2015 -16 • Cash Allocation Process • Finance Training
Year End 2015 -16 • Accrual Process – Main accrual form – NCC Creditor – Purchase card February and March cycle – UIFSM – Pension Deficit – Planned Maintenance • Final P 13 Report 1 st May
Budget Plan Submission 2015 -16 • Due by 1 st May 2015 • Two Options – Detailed Budget Plan – LA Budget Planner – Summary Budget Plan
Cash Allocation Process Schools using LA payroll • Termly cash allocation of non pay budget • April, September and January Advance • Also June advance includes pay/non-pay carried forward from previous year Schools using external payroll • Monthly cash allocation by standing order including both pay and non-pay elements of budget • 3 months notice is required for changing to external payroll , Schools Finance should be informed at the same time as payroll
Finance Training Available Finance Training Courses Next Available Dates Budget Management Thursday 7 th May 2015 FMS – Key Functions and reporting Friday 8 th May 2015 AM – Key Functions PM – Budgeting and Reporting Financial Responsibilities for School Governors TBC
You are welcome to contact us For any finance matters or a competitive quote 0115 8765053 schools. finance@nottinghamcity. gov. uk www. nottinghamcity. gov. uk/nottinghamschools/finance
Early Years Funding Allocation Catherine Smith and Kathryn Stevenson
Funding for 3 and 4 year olds • No change to the Early Years Single Funding Formula (EYSFF) • DSG Early Years Block per pupil funding remains flat – but EY Pupil Premium • Benchmarking exercise conducted
Rising 3’s • Who does this apply to? • How much funding could I receive? • How do I find out if my rising threes are eligible? • How do I claim funding? • For any questions, please contact Catherine Smith, Early Years Programmes Manager email: catherine. smith@nottinghamcity. gov. uk Tel: 0115 8764548
Early Years Pupil Premium (EYPP) • An additional 53 p per hour per eligible child to support quality provision • New registration form on pupil benefits webpage • Please distribute to all parents to complete • School to sort forms and forward those requiring eligibility checking to Pupil Benefits (by half-term if possible) • When notified of outcome, record on SIMS by ticking the Pupil Premium button for eligible pupils
EYPP Funding Process Summer Term • LA to use data from pupil benefits. Funding will be calculated/distributed once initial eligibility checking phase complete. Autumn Term • In discussions around amending the EY Headcount report to capture EYPP eligibility field meaning this will be source of data for funding schools for both EYSFF and EYPP. Spring Term • Spring 2016 census will capture data on EYPP eligibility. This will be the source of data for funding both LA and schools.
Facilities Management Ken France Business Development Officer
Health & Safety David Thompson Risk, Health and Safety Manager
Employee Service Centre Payroll and HR administration Services NCC Schools and Academies update April 2015
New Service Level Agreement • • More detail about services provided Clarity on responsibilities No increase in annual fees Some changes to ad hoc charging
HR admin improvements • DBS portal improvements • Pay at point of input for your DBS checks • Fully functional by start of September term • Clear communication channels • Launch of intelligent e- forms to replace HRA 1/HRA 2 • Ensure up to date contact details – we will send you the link to the forms • Fully established by May half term
HR admin improvements contd. • Secure data transfer • Contracts being sent by Any. Comms • Email alert that documents have been received • Payroll and HR aligned approach to communication • School newsletter • Termly newsletter to keep you up to date
Recruitment update • Negotiated discounts with eteach and TES -email esc@emss. managedotrs. com typing in Primary Recruitment Package in the subject line to get more details. • EMSS jobsite – advertise with us for free if you buy our HR admin package.
Termly Payroll Report • Available to request each term • Schools email requests to: esc@emss. managed-otrs. com • Subject line: Termly Payroll Report
ESC Management Team Emma Gibson – ESC Manager 0116 3057503 emma. gibson@emss. org. uk Wendy Potter – Service Delivery Manager Payroll 0116 3057718 Wendy. potter@emss. org. uk Emma Sutton – Service Delivery Manager HR 0116 3052015 Emma. sutton@emss. org. uk
ESN update Michelle Gabbitas and Frances Rowland Contracts Compliance and Vf. M Officers
Display Energy Certificates • Nott. Energy/Net Positive Ltd are fishing for new business by approaching schools about their DEC • Refer to Russell Lindley – T: 8765884 – E: russell. lindley@nottinghamcity. gov. uk
Feedback Meetings • Really valuable way for us to get services to improve and see the positives and negatives of their offerings • Michelle or Frances will request a meeting this term for a 30 minute meeting, we will come to you
A. O. B.
Thank You & Close Copyright © 2012. Nottingham City Council. All Rights Reserved. Apart from any permitted use under UK copyright law no part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any Form or by any means without the prior written permission of the publisher, nor be otherwise circulated in any form of binding or cover other than that in which it is published and without a similar condition being imposed on the subsequent purchaser. Nottingham City Council Loxley House, Station Street, Nottingham, NG 2 3 NG
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