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Salesian College Creating a flame that enlightens and enlivens… Sonada 1938 Estd. 1933 Siliguri Salesian College Creating a flame that enlightens and enlivens… Sonada 1938 Estd. 1933 Siliguri 2009 Personnel Policy for the Institutions of Higher Education of the Salesian Province of Kolkata

F r a M e W O r K Salesians The Salesian Province of F r a M e W O r K Salesians The Salesian Province of Calcutta (Northern India) Appoints Salesian College, Sonada & Siliguri Campus Head of the Institution Day – to – day administration Governing Body Ordinary affairs of the college Sets Up

Terms Ø Founder Body Ø College Ø Society Ø Minority College Ø Governing Body Terms Ø Founder Body Ø College Ø Society Ø Minority College Ø Governing Body Ø Rector Ø Principal/Secretary Ø Treasurer Ø Employees/Staff

Founder Body The Salesian Province of Calcutta (Northern India) Definition It is legally constituted Founder Body The Salesian Province of Calcutta (Northern India) Definition It is legally constituted and run according to the Rules of the Registered Society (Canon Law), the Constitutions and Regulations of the Salesian Society and the Memorandum and Rules of the Registered Society. It bears Reg. No. S/3361 of 1958 -59. It exercise in loco through the Governing Body constituted according to the Salesian Society’s Constitutions Art. 178 ff. Located At 52 A, Radhanath Chowdhury Road, Calcutta, 700 015 Sets Up The Governing Body of the Institute Has rights in relation to the following §Education Policy §The College §Property §The Governing Body §Staff §Finance §Other Matters

GOVERNING BODY OF THE INSTITUTE Constitution The Governing Body is constituted by the Founder GOVERNING BODY OF THE INSTITUTE Constitution The Governing Body is constituted by the Founder Body in accordance with the Memorandum of the Society and memorandum of the Association of Catholic Colleges, Xavier Board, AIACHE, in accordance with the privileges of minority rights granted by the Constitution of India and the Code of Regulations for Christian Minority Colleges, West Bengal or the West Bengal Council of Higher Education, and the Statutes of the University within whose jurisdiction the said college is located as the case may be. Term 4 Y e a r s Members üSecretary üPrincipal üVice-Principals üH. O. D. ’s üTreasurer/Bursar

CLASSIFICATION OF EMPLOYEES Temporary Employees on Probation Permanent Employees Substitute Employees Part-time Employees on CLASSIFICATION OF EMPLOYEES Temporary Employees on Probation Permanent Employees Substitute Employees Part-time Employees on Contract

CATEGORIES OF STAFF Academic Staff Non- Academic Staff üLecturer üAssistant Professor üAssociate Professor üReader CATEGORIES OF STAFF Academic Staff Non- Academic Staff üLecturer üAssistant Professor üAssociate Professor üReader üProfessor As per U. G. C. Norms üOffice & Clerical Staff üSupportive Staff

APPOINTMENT v The appointing authority for all categories of employees other than the Religious APPOINTMENT v The appointing authority for all categories of employees other than the Religious in the College is the Secretary/Jt. Secretary on behalf of the Governing Body. v No one may consider himself/herself as an employee of the College unless he/she has been issued the appointment letter duly signed by the secretary/ Jt. Secretary. v The date of appointment given on the letter of appointment will be the date considered for all subsequent requirements. v Besides one’s own application, the applicant must fill in an application form supplied by the College with all the details that apply to him/her. v If the particulars given in the application are found to be false, the appointment may be declared invalid. v The date of birth recorded on the application form and supported by proper certificate (Birth Certificate, Baptism Certificate, Education Board’s, College Leaving Certificate) cannot be altered and no affidavit will be accepted. v A change of name with the change of marital status or otherwise must be intimated with proper documents. v A change of address, telephone number or other particulars must likewise be intimated. If the change of address is not intimated, any communication sent in the given address will be considered sufficient as notice. v Once appointed to the College, a permanent employee or an employee on probation may not hold another job without the knowledge of the College. v The College address or telephone number or the status of being a college staff may not be used for any business purposes or contacts.

WORK CULTURE Job Description Working Hours Attendance Absence from Place of Work Search Uniform WORK CULTURE Job Description Working Hours Attendance Absence from Place of Work Search Uniform

SALARIES AND ALLOWANCES College Salary Scheme Provident F und Payment of Salaries Gratuity T. SALARIES AND ALLOWANCES College Salary Scheme Provident F und Payment of Salaries Gratuity T. D. S. Certificate & Salary-slips

Promotions & Performances Promotion Based on API Performance Failure incurs disciplinary action Promotions & Performances Promotion Based on API Performance Failure incurs disciplinary action

LEAVE TYPES q. General q. Casual Leave q. Medical Leave q. Maternity Leave q. LEAVE TYPES q. General q. Casual Leave q. Medical Leave q. Maternity Leave q. Annual Leave q. Public Holidays q. Study Leave q. Special Leave RULES q. A register for the leave account of every employee shall be maintained in the College office. q. Any leave that has been properly applied for and granted by the lawful authority will not cause a break in the service of the concerned staff member. q. A staff member on special leave shall not be entitled to increment if such falls due at the time when he/she is enjoying the special leave.

CONCLUSION §This Personnel Policy is approved by the Founder Body which reserves to itself CONCLUSION §This Personnel Policy is approved by the Founder Body which reserves to itself the right to amend, add to it or delete any clause included in it. §From time to time, the Governing Body will discuss the working of this policy and recommend modifications to the Founder Body. Ordinarily the Rector, Secretary and the Principal/Jt. Secretary are the interpreters of this policy. They may, if necessary, suspend the operation of any particular clause, but must give a written explanation to the Governing Body for their action. Their order will become operative unless the Governing Body overrules it. §A copy of this policy will be available with the Principal and the Secretary for reference by an employee.

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