Safety Risk Management Being Proactive and Positive

Safety & Risk Management: Being Proactive and Positive in Prevention September 21, 2017 La. Monte Bryant, Cat Pittet & Tony Flores

RISK/SAFETY ASSESSMENT AND LOSS PREVENTION STAFF/MANAGEMENT QUALITY CARGO HANDLING TECHNIQUES PHYSICAL SECURITY DOCUMENTARY SECURITY FIRE RISK OPERATIONAL SAFETY MARINE RISKS QUALITY OF BUILDINGS TRAFFIC CONTROL/SEGREGATON SYSTEM QUALITY OF EQUIPMENT MAINTENANCE AND REPAIR OF EQUIPMENT ENVIRONMENTAL RISKS

STAFF/MANAGEMENT QUALITY Competence of Senior Managers, particularly the senior operations personnel. Levels of management integration, mutual awareness, and supervision. Level and efficiency of staff training. Internal quality controls. Suitability of offices, i. e. position relative to operations.

CARGO HANDLING TECHNIQUES Efficiency and suitability of cargo handling systems. Efficiency of intermodal operations Feasibility of operational layout. Special hindrances caused by Union Labor restrictions, casual labor etc. Review sufficient reserve handling and storage capacity to cope with peaks in throughput and congestion?

PHYSICAL SECURITY A general assessment of company site security, in particular the quality of perimeter fences, secure buildings, floodlighting, and other physical barrier. Manned ‘In’ and ‘Out’ gates, and checkin/out safeguards. Special facilities for high value goods, i. e. blocked off access, other measures to protect your company’s customer interests.

PHYSICAL SECURITY Quality of general floodlighting and perimeter lighting, dark shadow areas, and blind spots. Is perimeter security improved by extra lights cast from brightly lit neighboring properties or public roadways? Security patrols, i. e. in-house or sub-contract services, frequency of rounds, weekend cover, vetting of security personnel, key-in procedures, etc. Internal and external electronic security systems, i. e. CCTV, alarms and sensing devices.

PHYSICAL SECURITY Stowaways, illegal immigration, smuggling, and theft risks. Potential security threats (external), i. e. ease of access via waterways, poor security controls of neighboring sites, corrupt local Police and Customs, risks associated with common boundary fences and common access roads and gateways, etc

DOCUMENTARY SECURITY Quality of computer software, EDI and paper tracking systems, and use of regular, reliable, back-up procedures. Effective operational integration between admin personnel and terminal supervisors, i. e. inventory control, cargo release procedures. Quality of staff and internal audit controls, i. e. familiarity with international shipping documents, letters of credit and procedures, language problems, etc.

DOCUMENTARY SECURITY ‘Foolproof’ release procedures between the terminal, shipping agents, lines and forwarders/truckers. Strict control over the use of incoming fax documents for release of goods. Yes Batching and safe storage of documents. Electronic security aids, i. e. CCTV reading of container numbers at check-in/out use of bar -code system or similar, etc

FIRE RISK Equipment: Correct positioning of hydrants and extinguisher, i. e. are they accessible at all times? Testing and maintenance of firefighting equipment Is there a firewater ring-main system? Condition of pipelines, control valves, and hydrants, i. e. impact damage, corrosion etc. Are pipelines exclusively used for firewater (i. e. uncontaminated)?

FIRE RISK Are sprinklers and reliable fire sensors/alarms fitted in sheds and offices Emergency Services: Extent of company reliance on external firefighting services, and the fire departments estimated response time. Is there a local emergency plan drawn up in conjunction with Emergency Services and Local Authorities? Is the Fire Department familiar with your site?

FIRE RISK Are emergency entrances kept clear, and can Emergency Services get access to the site even outside of normal working hours? Review & update Fire Drill and evacuation procedures Are building and open storage areas spaced well apart to prevent spread of fire? Consider the direction of prevailing winds and the effect of natural barriers such as road and rail tracks.

OPERATIONAL SAFETY Is the operational layout suitable, and is plant and equipment ‘fit’ for purpose? Wide and spacious wharves, i. e. are cranes well placed, is there sufficient space for large hatch covers to be landed clear of cargo operations and gantry legs, etc. ? Safe boarding of ships, and safe access through the terminal for vendor’s vehicles and pedestrians. Good lighting at night Use of Shuttle busses and designated ‘safe’ car parking areas.

MARINE RISKS Safe approaches, i. e. lights, Channel width, floating debris (logs etc. ) Quality of docks, wharves and marine equipment Berths capable of safely accommodating regular calling vessels Suitable fendering, mooring bollards, and shore moorings Safe quay-deck loading operational limits knowledge Maximum allowable depth of berth knowledge

MARINE RISKS Competency of Port Authorities department, i. e. pilotage, surveying, dredging, towage and VTS traffic control. Reliable communications and understanding between the terminal, ship’s master, and the harbor master’s department. Is the commercial and legal relationship between the terminal operator and port authority understood? Who is responsible for what in the waterfront area, i. e. if the port owns the wharf, who is responsible for safety and repairs?

QUALITY OF BUILDINGS Are all buildings on the facility ‘fit’ for their purpose? Good operating conditions minimize risk of loss and damage to cargoes while in your facility. Good internal lighting. (Night Operations) Open sided buildings, ill-fitting doors, leaking roof, poor drainage, damaged sides to building, poor internal lighting and visibility, infestation, corroded and damaged structural members all contribute significantly to potential losses.

TRAFFIC CONTROL/SEGREGATON SYSTEM Control and check-in procedures. Congestion at gateways. Safe access on/off approach roads. Signposting and monitoring of internal traffic One-way systems, circular traffic flow, segregated traffic etc Staff and visitor car parking. Truck loading/unloading zones and intermodal facilities

QUALITY OF EQUIPMENT Is all equipment fit for purpose? Is equipment new, old, or reconditioned? High or low quality specifications? Any special equipment designed to improve efficiency and minimize operational risks, i. e. high level driver’s cabs, speed governors and proximity sensors fitted to straddle carriers and lift trucks, chassis stacking heavy lifts etc. ?

MAINTENANCE AND REPAIR OF EQUIPMENT Quality of maintenance facilities? Cleanliness of maintenance and garage buildings. Does your company operate a ‘planned maintenance’ program? Staff skill level training program. Are de-greasing and wash down facilities properly drained through an oily water separator? Are there adequate stocks of spare and replacements parts, and is this valuable equipment kept in a secure conditions?

ENVIRONMENTAL RISKS Man-made risks such as air, land water pollution. Some potential environmental risks may only develop slowly, over many years, and a long term assessment is appropriate whenever possible Handling and storage of hazardous cargo as safe as possible? Do contingency plans exist for the control and management of hazardous accidents?

Near Misses An accident that does not quite result in injury or damage (but could have). Remember, a near-miss can be just as serious as an accident! Lessons can be learned, problems fixed & work hazards removed from the work environment.

THANK YOU!