SACWIS Ohio Statewide Automated Child Welfare Information System

SACWIS Ohio Statewide Automated Child Welfare Information System OCF ELC January 19, 2006

SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM Project Update

SACWIS High-Level Project Schedule 3

SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM System Test/ User Acceptance Test

System Test SACWIS • System Test Summary – – – – October 14 – January 16 6, 900 Hours of testing 11, 600 Hours of Corrections 167 Use Cases 650+ Test Cases 1, 928 Defects found 1, 250 Defects Closed 5

System Test SACWIS • UAT vs System Test – System Test conducted by DRC – UAT conducted by ODJFS/Counties (Facilitated by DRC) – System Test is Use Case/Integration test • Makes sure all the pieces meet requirements and all pieces work together in unison (integrate) – UAT is business scenario based • Makes sure the system operates in a business flow/ user environment. 6

SACWIS User Acceptance Test (UAT) • UAT the Purpose – Validate the system meets the functional and technical requirements and is ready to move to pilot operation and run live county operations. 7

SACWIS User Acceptance Test (UAT) • Will Be Conducted in three, 30 Day Waves – Wave 1: January 17 th – February 17 th – Wave 2: February 21 st – March 21 st – Wave 3: March 22 nd– April 21 st • UAT training for Wave 2 will be held during the week of February 13 th 8

User Acceptance Test (UAT) SACWIS • Seven Team Approach – Team – Team 1 2 3 4 5 6 7 Intake/Investigations Case (On going Services) Court and Adoption Resources Finance System Administration Conversion (SIS-Muskingum) 9

SACWIS User Acceptance Test (UAT) • Session One UAT Training held January 11 -13 – Columbus Morse Road Training Center • Two day class • Two Training Classes Totaling 30 UAT members. • Session One UAT commenced Tuesday January 17, 2006 10

User Acceptance Test (UAT) SACWIS • UAT Training – Day 1: System Overview of all major functionality • Intake/Investigations • Case • Resources • Financial – Day 2: Testing Process • Problem reporting process/procedures • Hands on exercises and Test Scenario review/practice. 11

SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS Case Services Kathy Bartlett

SACWIS Presenting Issue • Case services for paid and non-paid services must be reviewed and documented for each case member 13

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SACWIS Next Steps • Next Steps: 1) Will Utilize Session One of UAT (Currently Underway) to Exercise the current Case Services Design in SACWIS and ascertain feedback from State and county Subject Matter Experts 2) Convene Short Term Workgroup to Review the history behind and viability of the current Case Services Design 19

SACWIS OHIO STATEWIDE AUTOMATED CHILD WELFARE INFORMATION SYSTEM SACWIS/CAPMIS Roll-out Rick Smith Nancy De. Roberts

SACWIS Implementation Tools • • Minibites System Workflows Task Level Help Practice Application Assigned Liaisons Upcoming Demonstrations Work Process Products from Previously Implemented Counties • Implementation Guide • On-site Support 21

SACWIS • • • • • Minibites Desktop Conventions - Navigation and Common features Administration 1 - Ticklers, Routing and Approvals, Assignment, On Call, Staff Information, Delegate Administration 2 - Agency Information, Tickler Admin, Broadcast Messages, Intake - Intake Workload and capturing screening information CAPMIS - Safety Assessment and Safety Plan CAPMIS - Family Assessment, Ongoing Assessment and Specialized Assessment/Investigation Tool Case 1 - Case Services, Case Review, Visitation Plan, Case 2 - Activity Logs, Independent Living Assessments, Placement Requests, Placement Leaves Case 3 - Medical Records, Education, Court - Tracking Legal Status, Delinquency Information, Legal Actions, Record Complaints, Rulings, Transfers Adoption 1 - Create Adoption Case, Child Study Inventory, Matching History, Pre-Adoptive Staffing Adoption 2 - Adoption Matching Conference, Placement Decision, and Finalization Training Plan - Document Employee Training Plans Provider Management - Recruitment Plans and Events, Home study Information Eligibility - Determining Eligibility/Reimbursability CRIS-E - Interface Information from CRIS-E Finance 1 - Documenting Agency Services and costs, Ceilings, Finance 2 - Service Authorizations, Contracts 22

SACWIS • • • System Workflows Intake Assessment/Investigation Placements ICPC Case Planning and Management Court Adoption Resource Management Financial Management Eligibility Administration 23