Rhode Island UST Program RI Department of Environmental

Rhode Island UST Program RI Department of Environmental Management www. dem. ri. gov Implementing ERP Using Tablet PC Technology

TOPICS • RI UST ERP • DATABASE DEVELOPMENT • UST INSPECTION WORK FLOW • STATISTICAL ANALYSIS

TOPICS • RI UST ERP

RI UST ERP • EPA Technical Assistance Contract • 6 Stakeholder meetings - Spring/Summer 2003 • Completed Work Book and Check List • 100 Baseline Inspections - Summer 2004 • Regulatory Change Making ERP Mandatory - Late Fall 2004 • Self-Certifications Sent January 2005

RI UST ERP (con’t) • • • Certifications due June 31, 2005 461 Certifications received Warning Letters sent to non-responders 607/664 Certifications Received (91%) 526 Deficiency Letters Issued 761 RTCs received as of July 1, 2005

TOPICS • RI UST ERP • DATABASE DEVELOPMENT

Project Overview Project Management Methodology • • Analysis Design Development Deliverables Extranet Quality Assurance Training / Documentation Issue Tracking

Mobile Inspection Solution Process Scheduling Pre. Inspection Post. Inspection Purpose Designate facilities for inspection and assign to staff Collect all available facility data (permits, violations, etc. ) Assess facility compliance with environmental regs Bring facilities into compliance with environmental regs Outputs Scheduled (“tagged”) facilities A strategy for the inspection Inspection summary report and a list of violations Compliance docs… and a cleaner environment! Actions Entry and management of complaints and inspections Auto-Transfer of all available info, including GIS maps, and attachments for an inspection Record data into consistent forms and checklists with validation logic. Print Copy Data transfer to Central Database. Finalization of Investigation compliance docs Provides visibility, thereby reducing risk of missing inspections; Reduces the time required for research; ensures comprehensive data for all inspectors, Value Ensures consistency and complete inspections; data provides foundation for analytics and automated postinspection activities Provides managerial review; efficiently generates docs; ensures visibility and performance of inspection follow-up

TOPICS • RI UST ERP • DATABASE DEVELOPMENT • UST INSPECTION WORKFLOW

Application Support Site – Step 1 Document Repository on DEM Intranet holds Inspections and supporting documentation for each facility.

Department builds “target list” from repository of available facilities.

Building Target List (Continued)

Tablet Inspectors create local list by selection from central list Inspectors choose which inspections to view in detail.

Each facility record includes current, as well as past inspection records, supporting documentation and reference materials as selected by the department. Multiple inspection forms and types can be supported with the same system.

Inspection Forms are pre-populated with data from the supporting department information systems.

Tablet Drawing Capabilities

When complete the inspector makes a recommendation, adds comments and checks the inspection into the central repository.

Supervisors come back to the intranet and review inspector’s recommendations, then make final approvals.

TOPICS • RI UST ERP • DATABASE DEVELOPMENT • UST INSPECTION WORK FLOW • STATISTICAL ANALYSIS

Report Selection Screen The screen below is the entrypoint for the reporting process, enabling a user to select the desired report:

1. Report 1: Fisher’s Exact Test Results This report determines the fisher exact test results for the difference in compliance proportions of the identified Environmental Business Practice Indicators (EBPIs).

Report 2: Bonferroni Report This report applies the Bonferroni Correction to the Fisher Exact Results

Report 3: Confidence Interval Report This report gives upper and lower confidence intervals (at 95%) to the percent change in compliance to each indicator

Report 4: Return to Compliance Report This report gives a count of the number of return to compliance plans submitted for a given EBPI and date range.

EBPIs The following table represents the EBPIs that will be available in the 4 reports described above: EBPI Identifie r EBPI Category Financial Responsibility FR. 1 Tank Corrosion Protection B. 6 Tank Corrosion Protection B. 10 Tank Corrosion Protection B. 11 Tank Corrosion Protection B. 13 Tank Corrosion Protection B. 16 Tank Corrosion Protection B. 17 Tank Corrosion Protection B. 20 Tank Corrosion Protection B. 21 Tank Corrosion Protection B. 24 Tank Corrosion Protection B. 25 Tank Leak Detection C. 1 Tank Leak Detection C. 6 Tank Leak Detection C. 7 Tank Leak Detection C. 10 Tank Leak Detection C. 11 Tank Leak Detection C. 12 Tank Leak Detection C. 13 Tank Leak Detection C. 14

MORE INFORMATION • Microsoft Case Study http: //www. microsoft. com/resources/casestudies/Case. Stud y. asp? Case. Study. ID=16986 • Tellus Report on MA DEP Website • http: //www. mass. gov/dep/erprepts. htm • RI Website - Auto Body Statistical Analysis Report http: //www. dem. ri. gov/programs/benviron/assist/abdycert. htm http: //www. dem. ri. gov/programs/benviron/assist/usterp/index. htm