Result 1 Improved Access to EO Data by

Result 1: Improved Access to EO Data by Thembani MOITLHOBOGI 8 Jul. 2015 The Grand Palm, Gaborone, Botswana

Outline 1. Procurement Status - MESA SADC Grant Contract • • Introduction Estimated timeline of delivery and installation 2. Procurement Status - African Union Commission Supply Contract • • Introduction Estimated timeline of delivery and installation 3. Challenges, impact of these challenges and proposed solutions

Procurement Status - MESA SADC Grant Contract • Introduction Tender #1 – Receiving Stations Infrastructure support including upgrade, maintenance and repair of (AMESD Fire Stations) receiving stations, supply of new stations to regional universities • 18 Existing fire stations to be upgraded • 15 New fire stations to be installed at regional universities, BDMS & SADC-CSC Tender #2 – Co-Beneficiary Hardware Supply and delivery of MESA SADC Co-beneficiary hardware • 5 High specification laptops (3 for CSIR and 2 for Po. N) • 9 Medium specification laptops (3 for BCA and 6 for UZ) • 1 Flood service development server (for UZ) • 1 Fire service development server (for CSIR) NB Drought service development server (for ARC) was procured outside of this tender due to the need for derogation Tender #3 – 2 TB Disks 2 TB disks to be distributed to national focal points and capacity building partners • 75 Disks ordered (includes spares)

Procurement Status - MESA SADC Grant Contract • Estimated timeline of delivery and installation Tender #1 – Receiving Stations ü Delivery of hardware at RIC– 19 June 2015 ü Delivery/Clearance of equipment to beneficiary institutions – July - August 2015 - Performed by BDMS, Budget line 4. 4 (Equipment Shipping) to be used: € 21, 500 ü Release of first version of the new Fire Terminal application – end of August 2015 ü Installation/Upgrades/Site acceptance tests – July - October 2015 - Performed by CSIR (for South Africa, Lesotho, Swaziland, Mozambique, Namibia and Tanzania) - Performed by BDMS (for all other countries)

Procurement Status - MESA SADC Grant Contract • Estimated timeline of delivery and installation Receiving Stations University Beneficiaries

Procurement Status - MESA SADC Grant Contract • Estimated timeline of delivery and installation Receiving Stations – Installation Strategy ü Identify Beneficiaries ü Prepare tax exemption documents ü Deliver equipment ü Install hardware with previous version of receiving station software ü Once available, install new version of software and upgrade old fire stations

Procurement Status - MESA SADC Grant Contract • Estimated timeline of delivery and installation Tender #2 – Co-Beneficiary Hardware ü Delivery of hardware at RIC– beginning of May 2015 ü Delivery/Clearance of equipment to co-beneficiary institutions – June - July 2015 - Will take advantage of events to deliver some equipment (e. g. co-beneficiary meeting)

Procurement Status - MESA SADC Grant Contract • Estimated timeline of delivery and installation Tender #3 – 2 TB Disks ü Delivery of hardware at RIC– June 2015 ü Collection of datasets – June - October 2015 ü Delivery/Clearance of equipment to co-beneficiary institutions – October - November 2015 - Will take advantage of events to deliver some equipment

Procurement Status - African Union Commission Supply Contract • Introduction Tender #1 – Receiving Stations Infrastructure support including upgrade, maintenance and repair of (AMESD & PUMA) receiving stations, supply of new stations as necessary for new THEMA, production of training materials and delivery of training in the use of the stations and system • 14 New PUMA 2015 Stations • 11 Existing AMESD Stations upgraded to MESA Stations • 16 New MESA Stations

Procurement Status - African Union Commission Supply Contract • Estimated timeline of delivery and installation Tender #1 – Receiving Stations ü Procurement of hardware/Software customizations – March to August 2015 ü Release of first version of e. Station v 2 application – September 2015 ü Factory Acceptance Tests – mid October 2015 ü Delivery/Clearance of equipment to beneficiary institutions –November - December 2015 ü Installation/On-Site acceptance tests – January 2016 – November 2016

Challenges, impact of these challenges and proposed solutions Challenge #1 – Late delivery of MESA Stations Impact ü Our Flood Service relies on this system for product visualization. Late delivery means our Flood service users will only get receiving stations at end of project Proposed Solutions ü We have procured 8 extra complete antennas, institutions mandated to do flood monitoring in flood prone countries may converted a standard computer into a receiving station and benefit from these extra antennas ü e. Station 2 Standalone application (once available) will be made available to users to install in a Windows computer to function as a Flood data viewer

Challenges, impact of these challenges and proposed solutions Challenge #2 – Power shortages Impact ü Receiving stations need to remain online at all times to avoid missing data. Frequent power outages lead to equipment damage and data gaps Proposed Solutions ü For university stations, we have procured a powerful UPS and extra battery compartment, and reduced number of computers to 1. This will ensure extra runtime ü A consultant (managed by AUC) will visit countries to assess the power situation and propose solutions ü For old fire stations, we are piloting an inverter/battery solution. If successful the equipment will be procured and rolled out to fire station beneficiaries

Challenges, impact of these challenges and proposed solutions Challenge #3 – Limited knowledge of Linux operating system Impact ü All receiving stations will be running on Linux, limited knowledge of the operating system in the beneficiary institutions is a issue when the system needs troubleshooting Proposed Solutions ü An automated monitoring script has been installed in all receiving stations linked to the internet. Daily report are be sent to BDMS FTP server automatically for central monitoring/troubleshooting ü A comprehensive Linux training has been foreseen under the Training Contract (ITC consortium)

Challenges, impact of these challenges and proposed solutions monitoring script feedback sample

THANK YOU This presentation has been prepared with the financial assistance of the European Union. The contents are the sole responsibility of MESA SADC THEMA and can under no circumstance be regarded as reflecting the position of the European Union