Resources NAL Saving Troubleshooting Templates Web Site E-mail

• New Mobile Smart. Board • Coined the “Behemoth” • Uses rear projection • Includes Laptop (wireless) • Has VCR (can use without computer) • Good sound system • Can crank down to little kid level • Ask office to have it moved • $9, 000 unit • Intended for staff with no Smart. Board or for use in library, art, gym • Sign up through John • Lesson ideas, in-class training available • Reminders • Tech Teams working • Laptops deployed: borrow on battery • Digital Camera under table in lab (batteries, blurry, download service) • Camcorder available (Tech Team trained) • Lab is open ½ of every day; sign up for special sessions or recurring ones • Lab can be used for watching videos, DVDs • Course coming up. Can run courses any time, small group, 1: 1 • Coverage after April vacation • Status of wireless problems

• “Servers” in each building • Places to SAVE and Retrieve documents • Network “Drives” H: private home folders you get when logged-in S: shared drive (formerly “K” drive): a place where documents can be shared. J: student drive: a place where kids’ projects are stored. Teachers have access to these. W: web drive: place where teachers can put their web sites. Other “Drives”

• What are Templates? • Pre-designed forms to complete • Restricted “fill in” areas called “Fields” • Where are Templates? • Shared Drive • Attached to E-mail • What Templates are Available? • Report Cards • IEPs • Certification Forms • DRA Reports • Writing scoring guides • Copying and Saving Templates • Locate • Open up • Use “SAVE AS” to save for you • Using Templates • Keeping a MASTER copy • Using SAVE AS to duplicate for each kid • Filling in “Form Fields” (use TAB) • Updating over time • Using Templates at Home • Must have same software • Use “TAB” • How to attach to e-mail and send home

• Group. Wise Panels • Folder View (View Menu) • Quick View (view menu • Main Panel (columns) • Resizing Mail Window (and all windows) • Columns • Sorting by columns • Stretching columns • Adding or deleting columns • Creating Mail • Formatting options • What is HTML vs. Plain Text • Spellchecking • Copying and Pasting Text (from newsletter) • Managing E-mail • Creating folders • Accessing Folders • Deleting Mail (not really) • Read vs. Unread mail • Opening, Replying, Forwarding • What is CC: BCC: • Courtesy Copy • Blind Courtesy Copy • E-mail at Home • Web-based E-mail at mail. spsd. org (see slide) • Mirrored E-mail • E-mail Cautions and Courtesies • E-mail is forever, careful • Privacy policy unclear • Parent policy unclear • Private e-mail addresses protect • Routine checking (reasonable) • Time consuming; make a call? • Forward and CC, BCC cautions • Confidentiality issues • Attaching or Downloading Attached Files • See next slide

Sorting Your Mail

Forwarding Your Mail

• What is an Attached File • A separate document in Word, Excel, etc. • Connected to an e-mail message • Electronic sharing of documents • How to Attach • Create, Save and close your document • Open E-mail, choose “attach” paper clip • Browse to your document’s location • Attach, address your e-mail and send • Downloading (Saving) an Attachment • Locate the file • Can view only by double clicking • Right click on icon, choose SAVE AS • Choose where to Save it (can rename) • Try “Drag & Drop” • Problems • Need software both ends • Format, fonts, layout can be affected • Can attach multiple files, careful of size • Some attachment are blocked (Gwava) • Careful of viruses • Forwarding Attachments • Just choose “forward” & file will go too

Attached Files

Attachments

Saving Attachments

Wrong Way to Open Attachments

South Portland School’s Web Site: Web-based E-mail Link

• What is Things? • Network Application Launcher • Controlled by network, won’t disappear • Agreed to eliminate, came back • Recommend not to use • Can “hide” see next screen or minimize • Other Related Network Control Issues • My desktop background changed • My home page is different • A window called “Sophos” appears • “New i. Print client” appears

• Can’t Save? Error • Can’t Print? • Network or wireless “down” • Always SAVE before you try to print • Save your work to the DESKTOP for now • Check “STATUS” of printer (should say “idle”) • Move it later to your Home Folder • Printer may have no paper • Shut Down and Start up to reestablish connection • Network or wireless may be down (see above) • What is “Spooling” and why is it a problem • No Internet • Changing Printers • Most likely wireless or network. Shut Down and Restart • What printers are available? • Internet does go down statewide • How to change a printer • What is Border Manager • How to ADD a printer (printers. spsd. org) • What is BESS • Printing Concerns • Multiple quantities (can now do in B & W. Okay to print 20 x) • Monitor Squealing? • Report it, 10 have to be replaced so far • Careful to type 20, not 200! • Careful on web pages (some are 50 pages long) • Color printing: concept of density. Multiple copies OK. • Color printing (special paper for color only) • Confidentiality (the “spooling” issue) • Need Help? • John best first contact; will refer, but please follow up • Disregard latest memo info@spsd. org

How Wireless Works The Cell Phone Analogy Wireless Access Point Checking Connection Troubleshooting Log-off Check Wireless Icon Save Locally (desktop)

You can work on your computer without being connected to the network • Choose Workstation Only • Put in “teacher” and “iteach” in the window • Work on documents, save to desktop Remember, you have no network resources (e-mail, web, saving) Eventually move documents from desktop in case they get erased by I. S. Technicians use this and leave it on. Watch for the Checkbox Workstation Only

What is thing?

• John’s Web Site: Removed by Network Administrator. Button on Small and Kaler Page • Redesigned • Can add teacher pages and links • Computer section has resources (multimedia) • School Web Site • Sending electronic files • Identifying information • Photos • Working at home: converting files (John) • Teacher Web Sites • Teachers can put stuff on the web now • The “G” drive • Your Internet address • Training available • Safety Issues • Use of Google • Filter problems • Student e-mail, Instant Messaging