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Resources NAL Saving Troubleshooting Templates Web Site E-mail Resources NAL Saving Troubleshooting Templates Web Site E-mail

 • New Mobile Smart. Board • Coined the “Behemoth” • Uses rear projection • New Mobile Smart. Board • Coined the “Behemoth” • Uses rear projection • Includes Laptop (wireless) • Has VCR (can use without computer) • Good sound system • Can crank down to little kid level • Ask office to have it moved • $9, 000 unit • Intended for staff with no Smart. Board or for use in library, art, gym • Sign up through John • Lesson ideas, in-class training available • Reminders • Tech Teams working • Laptops deployed: borrow on battery • Digital Camera under table in lab (batteries, blurry, download service) • Camcorder available (Tech Team trained) • Lab is open ½ of every day; sign up for special sessions or recurring ones • Lab can be used for watching videos, DVDs • Course coming up. Can run courses any time, small group, 1: 1 • Coverage after April vacation • Status of wireless problems

 • “Servers” in each building • Places to SAVE and Retrieve documents • • “Servers” in each building • Places to SAVE and Retrieve documents • Network “Drives” H: private home folders you get when logged-in S: shared drive (formerly “K” drive): a place where documents can be shared. J: student drive: a place where kids’ projects are stored. Teachers have access to these. W: web drive: place where teachers can put their web sites. Other “Drives”

 • What are Templates? • Pre-designed forms to complete • Restricted “fill in” • What are Templates? • Pre-designed forms to complete • Restricted “fill in” areas called “Fields” • Where are Templates? • Shared Drive • Attached to E-mail • What Templates are Available? • Report Cards • IEPs • Certification Forms • DRA Reports • Writing scoring guides • Copying and Saving Templates • Locate • Open up • Use “SAVE AS” to save for you • Using Templates • Keeping a MASTER copy • Using SAVE AS to duplicate for each kid • Filling in “Form Fields” (use TAB) • Updating over time • Using Templates at Home • Must have same software • Use “TAB” • How to attach to e-mail and send home

 • Group. Wise Panels • Folder View (View Menu) • Quick View (view • Group. Wise Panels • Folder View (View Menu) • Quick View (view menu • Main Panel (columns) • Resizing Mail Window (and all windows) • Columns • Sorting by columns • Stretching columns • Adding or deleting columns • Creating Mail • Formatting options • What is HTML vs. Plain Text • Spellchecking • Copying and Pasting Text (from newsletter) • Managing E-mail • Creating folders • Accessing Folders • Deleting Mail (not really) • Read vs. Unread mail • Opening, Replying, Forwarding • What is CC: BCC: • Courtesy Copy • Blind Courtesy Copy • E-mail at Home • Web-based E-mail at mail. spsd. org (see slide) • Mirrored E-mail • E-mail Cautions and Courtesies • E-mail is forever, careful • Privacy policy unclear • Parent policy unclear • Private e-mail addresses protect • Routine checking (reasonable) • Time consuming; make a call? • Forward and CC, BCC cautions • Confidentiality issues • Attaching or Downloading Attached Files • See next slide

Sorting Your Mail Sorting Your Mail

Forwarding Your Mail Forwarding Your Mail

 • What is an Attached File • A separate document in Word, Excel, • What is an Attached File • A separate document in Word, Excel, etc. • Connected to an e-mail message • Electronic sharing of documents • How to Attach • Create, Save and close your document • Open E-mail, choose “attach” paper clip • Browse to your document’s location • Attach, address your e-mail and send • Downloading (Saving) an Attachment • Locate the file • Can view only by double clicking • Right click on icon, choose SAVE AS • Choose where to Save it (can rename) • Try “Drag & Drop” • Problems • Need software both ends • Format, fonts, layout can be affected • Can attach multiple files, careful of size • Some attachment are blocked (Gwava) • Careful of viruses • Forwarding Attachments • Just choose “forward” & file will go too

Attached Files Attached Files

Attachments Attachments

Saving Attachments Saving Attachments

Wrong Way to Open Attachments Wrong Way to Open Attachments

South Portland School’s Web Site: Web-based E-mail Link South Portland School’s Web Site: Web-based E-mail Link

 • What is Things? • Network Application Launcher • Controlled by network, won’t • What is Things? • Network Application Launcher • Controlled by network, won’t disappear • Agreed to eliminate, came back • Recommend not to use • Can “hide” see next screen or minimize • Other Related Network Control Issues • My desktop background changed • My home page is different • A window called “Sophos” appears • “New i. Print client” appears

 • Can’t Save? Error • Can’t Print? • Network or wireless “down” • • Can’t Save? Error • Can’t Print? • Network or wireless “down” • Always SAVE before you try to print • Save your work to the DESKTOP for now • Check “STATUS” of printer (should say “idle”) • Move it later to your Home Folder • Printer may have no paper • Shut Down and Start up to reestablish connection • Network or wireless may be down (see above) • What is “Spooling” and why is it a problem • No Internet • Changing Printers • Most likely wireless or network. Shut Down and Restart • What printers are available? • Internet does go down statewide • How to change a printer • What is Border Manager • How to ADD a printer (printers. spsd. org) • What is BESS • Printing Concerns • Multiple quantities (can now do in B & W. Okay to print 20 x) • Monitor Squealing? • Report it, 10 have to be replaced so far • Careful to type 20, not 200! • Careful on web pages (some are 50 pages long) • Color printing: concept of density. Multiple copies OK. • Color printing (special paper for color only) • Confidentiality (the “spooling” issue) • Need Help? • John best first contact; will refer, but please follow up • Disregard latest memo [email protected] org

How Wireless Works The Cell Phone Analogy Wireless Access Point Checking Connection Troubleshooting Log-off How Wireless Works The Cell Phone Analogy Wireless Access Point Checking Connection Troubleshooting Log-off Check Wireless Icon Save Locally (desktop)

You can work on your computer without being connected to the network • Choose You can work on your computer without being connected to the network • Choose Workstation Only • Put in “teacher” and “iteach” in the window • Work on documents, save to desktop Remember, you have no network resources (e-mail, web, saving) Eventually move documents from desktop in case they get erased by I. S. Technicians use this and leave it on. Watch for the Checkbox Workstation Only

What is thing? What is thing?

 • John’s Web Site: Removed by Network Administrator. Button on Small and Kaler • John’s Web Site: Removed by Network Administrator. Button on Small and Kaler Page • Redesigned • Can add teacher pages and links • Computer section has resources (multimedia) • School Web Site • Sending electronic files • Identifying information • Photos • Working at home: converting files (John) • Teacher Web Sites • Teachers can put stuff on the web now • The “G” drive • Your Internet address • Training available • Safety Issues • Use of Google • Filter problems • Student e-mail, Instant Messaging