Resource Sharing Development and Challenge in Academic Libraries

Resource Sharing Development and Challenge in Academic Libraries: the Case Study of CALIS Yao Xiao. Xia CALIS Administrative Center，PUL 2010. 21，shanghai

Outline I. III. IV. About CALIS Achievements of CALIS Challenge and Future development summary

I、About CALIS

About CALIS China Academic Library & Information System – One of the public service systems for higher education (the others are CERNET, CERS, CADAL) – Funded by Chinese government – Under the leadership of Ministry of Education – Operated from 1998 – A nation-wide academic library consortium

Goal – To promote, maintain and improve resource sharing – To organize Chinese academic libraries to build China Academic Digital Library (edu. China) – To provide information services at a high academic level for teaching and researches – To extend cooperation internationally

Development periods • Phase I, 1998 -2000 China Academic Library & Information System (CALIS) • Phase II, 2001 -2005 China Academic Digital Library & Information System (CADLIS): CALIS and CADAL( One million book plan between China and USA) • Phase III, 2007 -2011 Under construction

II、Achievements

Achievements of CALIS • • • One set of Standard and Criteria Two pieces of mechanisms Three tiered Service network Four series of databases Five series of systems Six kind of services

1、 A set of Standard and Criteria

• resource digitalization • digital preservation • resource management and administration • digital object description and categorization • series of metadata and their interoperability • architecture of digital libraries and their interoperability • service patterns and quality control

2、 Two pieces of mechanisms

• mechanism on Resource sharing – Policy: Centralize the funding to support the most important things – Core: • Literature sharing • Human sharing • Technology sharing

• Mechanism on research and development – Organized a research and development team – Cooperate with Peking University information technology center, IT companies – Develop different kinds of application systems – Provide technical support to member libraries

3、 Three tired service network

CALIS Service Network National Administration Center National Centers Online Union Catalog Center Technical Center Four National Resource Centers (Humanities & Social Science, Engineering, Medicine, Agriculture) Regional Centers Academic Libraries 7 Regional Centers and 1 Defense information Center 21 Provincial Centers 22 Digital Library testbeds one thousand academic libraries as members of CALIS

The distribution of CALIS service centers

CALIS National Administrative Center (NAC) • location: Peking University • responsibility : • Constructing information resource and service architectures • Providing policy, advisory and support • Overseeing sub_projects, • Handing routing management needs

4、 Four series of databases

• • Online Union Catalog database CALIS current content of foreign journals Thesis and dissertation database Special collection databases

• 3 millions metadata of bibliography books • More than 33 million holdings • Participant members more than 600

• 36 millions metadata of titles from 34, 000 western journals • holding data from about 500 academic, public institutional libraries • Linking with 64 imported databases CALIS Current Contents of Western Journals

• Abstract : 200, 000 • Full-text : 100, 000 Self-built resources: Thesis and Dissertations

• 64 Special collection databases; • 4 M records; • 1. 7 M full text Self-built resources: digital special collections

• Metadata Titles: 108, 000 • Full text: 20, 000 Self-built resources: e-reserves fulltext

5、 Five series of systems

• Basic principle: decentralized archiving, decentralized processing and centralized utilization • Creating advanced technical support platform – – – CALIS digital object processing systems CALIS digital object administration systems CALIS application systems and facilities CALIS digital library portal construction systems CALIS supporting systems

Architecture of technical platform SSO Portal Unified Search Linking Server ILL & DDS Billing DRM My Library Federated Union search Policy Linking KB Heterogeneous Resources Metadata Union DB Network Abstracts Holding resources Full-text & Index Profile

6. Six Kinds of Services

Six Kinds of Services • • • Union Catalogue Interlibrary loan and document delivery Resource integration and providing Virtual reference Digital library solution Training and consultation

www. calis. edu. cn

Training • CALIS resource and service promotion – – – • Imported database user training Cataloguer training ILL and DDS service training Application system training Reference librarians training Librarian literacy training (under consideration)

Cooperated database purchasing

Consortia Organized • 554 times of consortia (2009)

Benefit analysis • • Expending Library resources Saving money – Lowering the price, Optimizing the price model • • Accelerating the development of medium /small libraries Help Publishers /database vendors improved service quality – Resource integration, Providing special line /mirror site, setting up Chinese office /representative, Usage report

The Foundation of DRAA

III、Challenge and Future Development

• Sustainability – The relationship between Project development and Service providing • Service level – Provide service to all the academic libraries – Provide service to libraries and its end users

• Resource integration – Collect all the bibliographic records of member libraries – Integration with most of the bibliographic system in China • Service integration – Improve Service quality and capability – integrate services of all the academic libraries – try informative services (science and technology project assitance)

• System upgrading – Saa. S: Software as a service • Evaluation – Resource and service – Accelerating members development • International Cooperation – Expending Resource sharing – Learn more successful experience

IV、Summary

• The Role CALIS played – Leader: Establishing Standard and Criteria – Organizer and Coordinator: Resource development, training, ILL and DD, reference consulting – “Vender” and Provider: digital library solutions – “Interface”: cooperated database purchasing

• The impact of CALIS to academic libraries – increasing the working efficiency in libraries; – Helping its members to offer better service to their users and meet the increasing demands – developing strong program, advance the high education environment – promoting the resource sharing action to a higher level