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Requirements for Procuring Goods and Services With Federal Education Grant Funds MISSISSIPPI DEPARTMENT OF Requirements for Procuring Goods and Services With Federal Education Grant Funds MISSISSIPPI DEPARTMENT OF EDUCATION OFFICE OF SCHOOL RECOVERY OCTOBER 28, 2010

EDGAR PART 80 – UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE EDGAR PART 80 – UNIFORM ADMINISTRATIVE REQUIREMENTS FOR GRANTS AND COOPERATIVE AGREEMENTS TO STATE AND LOCAL GOVERNMENTS (AUTHORITY: 20 U. S. C. 3474; CIRCULAR A 102)

OMB CIRCULAR A-87 GENERAL PRINCIPLES FOR DETERMINING ALLOWABLE COST OMB CIRCULAR A-87 GENERAL PRINCIPLES FOR DETERMINING ALLOWABLE COST

ADDITIONAL REQUIREMENT OF ARRA ADDITIONAL REQUIREMENT OF ARRA

ARRA – ADDITIONAL ACCOUNTABILITY AND TRANSPARENCY REQUIREMENTS SEC. 1554 - Special Contracting Provisions. To ARRA – ADDITIONAL ACCOUNTABILITY AND TRANSPARENCY REQUIREMENTS SEC. 1554 - Special Contracting Provisions. To the maximum extent possible, contracts funded under this Act shall be awarded as fixed-price contracts through the use of competitive procedures. A summary of any contract awarded with such funds that is not fixed-price and not awarded using competitive procedures shall be posted in a special section of the website established in section 1526.

ARRA– ADDITIONAL ACCOUNTABILITY AND TRANSPARENCY REQUIREMENTS Sec. 1604 – Limit on Funds Sec. 1605 ARRA– ADDITIONAL ACCOUNTABILITY AND TRANSPARENCY REQUIREMENTS Sec. 1604 – Limit on Funds Sec. 1605 – Buy American – Use of American Iron, Steel, and Manufactured Goods Sec. 1606 – Wage Rate Requirements

ARRA– ADDITIONAL ACCOUNTABILITY AND TRANSPARENCY REQUIREMENTS Job Posting – Must follow procedures in DFA’s ARRA– ADDITIONAL ACCOUNTABILITY AND TRANSPARENCY REQUIREMENTS Job Posting – Must follow procedures in DFA’s Memo 14 regarding posting of recruitment.

ARRA awards considered high risk under A-133. TREATMENT OF ARRA FUNDS ARRA awards considered high risk under A-133. TREATMENT OF ARRA FUNDS

COMMONLY IDENTIFIED PROCUREMENT WEAKNESSES AND DEFICIENCIES COMMONLY IDENTIFIED PROCUREMENT WEAKNESSES AND DEFICIENCIES

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • Failure to Follow Existing Procurement Procedures

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • Failure to Follow Existing Procurement Procedures • Split Purchases

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • Failure to Follow Existing Procurement Procedures • Split Purchases • Lack of Competition in Small Purchase Procurement

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • Failure to Follow Existing Procurement Procedures • Split Purchases • Lack of Competition in Small Purchase Procurement • Unauthorized Commitments to Vendors

COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • COMMON PROCUREMENT WEAKNESSES • Lack of Contract File Documentation • Lack of Approvals • Failure to Follow Existing Procurement Procedures • Split Purchases • Lack of Competition in Small Purchase Procurement • Unauthorized Commitments to Vendors • Lack of documentation regarding suspension and debarment Grantees fail to document that vendors were checked against the ‘Excluded Parties List’.

GSA EXCLUDED PARTIES LIST SYSTEM www. epls. gov GSA EXCLUDED PARTIES LIST SYSTEM www. epls. gov