Requesting Copies and Interlibrary Loans in the IAMSLIC Z Catalogue IAMSLIC Resource Sharing Committee, 2003 -2004 1 June 2004
Introduction The IAMSLIC Z 39. 50 Distributed Library facilitates international resource sharing among aquatic and marine science libraries and information centers. l In this presentation, users will gain information on how to request materials from IAMSLIC members. l IAMSLIC Resource Sharing Committee, 2003 -2004 2 June 2004
Outline l Requesting through the Z Catalogue – Requests for photocopies (non-returnable items. ) – Requests for the loan of books and other (returnable) items. l Requesting through the IAMSLIC Discussion List IAMSLIC Resource Sharing Committee, 2003 -2004 3 June 2004
Requests for photocopies (nonreturnables) l Requesting is limited to IAMSLIC members only. – Check for membership, see: http: //www. iamslic. org/members/member_dir. html l Search the Z Catalogue – All records within the catalog including monographs and serials (print and/or electronic). – Retrieves serials holdings from the Union List of Marine & Aquatic Serials (displayed first). IAMSLIC Resource Sharing Committee, 2003 -2004 4 June 2004
Requests for non-returnables Need help searching the Z Catalogue? – See the Resource Sharing Searching Tutorial http: //www. iamslic. org/publications_papers/resources haring. ppt – Contact the chair of the Resource Sharing Committee http: //www. iamslic. org/about/committees. html#8 IAMSLIC Resource Sharing Committee, 2003 -2004 5 June 2004
Requests for non-returnables l From the list of returned records, select the correct item record and best holding location. – Links to local holdings appear in records for journals or other serials that contain an ISSN field. – For some locations that are part of larger institutions with multiple locations listed in one combined union catalog, check the detailed holdings to verify which location owns a desired title. IAMSLIC Resource Sharing Committee, 2003 -2004 6 June 2004
Requests for non-returnables When selecting a holding location, note that some lenders are lenders of “last resort” and not to be queried until all other locations have been exhausted. l Vary your selection of holding locations to spread the burden of lending. Do not always select the same location! l IAMSLIC Resource Sharing Committee, 2003 -2004 7 June 2004
Requests for non-returnables Click “Submit Borrowing Request”. l Enter the IAMSLIC user ID. l Enter the IAMSLIC password. l Click “Submit ID and Password”. l When IAMSLIC membership is confirmed, click “Continue”. l IAMSLIC Resource Sharing Committee, 2003 -2004 8 June 2004
Requests for non-returnables Confirm the TITLE/AUTHOR information matches your request. l Note the holding location’s lending policies. Do not proceed if you cannot comply with these policies. l Indicate that this is a Copy request. l Click “CONTINUE – Borrow from this Library”. l IAMSLIC Resource Sharing Committee, 2003 -2004 9 June 2004
Requests for non-returnables Provide a complete citation for the item (article, book chapter, etc. ) l Select your library from the list of members. l Click “CONTINUE – Verify your Library Information”. l IAMSLIC Resource Sharing Committee, 2003 -2004 10 June 2004
Requests for non-returnables Indicate which methods of delivery you accept. l Enter a local note, if desired. l Click “CONTINUE – Finalize Request”. l Click “FINISH – Send Request”. l IAMSLIC Resource Sharing Committee, 2003 -2004 11 June 2004
Requests for non-returnables Request goes to holding location via email; a copy of the request goes to your email. l Holding location responds directly via email if the request can or cannot be filled. l Material is sent directly to requesting library. l IAMSLIC Resource Sharing Committee, 2003 -2004 12 June 2004
Requests for the loan of books and other returnables l Requesting is limited to IAMSLIC members only. – Check for membership, see: http: //www. iamslic. org/members/member_dir. html l Search the Z Catalogue – All records within the catalog including monographs and serials (print and/or electronic. ) – For the list of current participating libraries, see: http: //library. csumb. edu/cyamus/ill/liblist. php IAMSLIC Resource Sharing Committee, 2003 -2004 13 June 2004
Requests for returnables Need help searching the Z Catalogue? – See the Resource Sharing Searching Tutorial http: //www. iamslic. org/publications_papers/resources haring. ppt – Contact the chair of the Resource Sharing Committee http: //www. iamslic. org/about/committees. html#8 IAMSLIC Resource Sharing Committee, 2003 -2004 14 June 2004
Requests for returnables l From the list of returned records, select the correct item record and best holding location. – In some institutions, the online catalog is a union catalog of many different branch libraries within the institution. When you search these combined catalogs through the Z Catalogue, the local holdings information about which branch owns a particular item is not always available. IAMSLIC Resource Sharing Committee, 2003 -2004 15 June 2004
Requests for returnables When selecting a holding location, note that some lenders are lenders of “last resort” and not to be queried until all other locations have been exhausted. l Vary your selection of holding locations to spread the burden of lending. Do not always select the same location! l IAMSLIC Resource Sharing Committee, 2003 -2004 16 June 2004
Requests for returnables Click “Submit Borrowing Request”. l Enter the IAMSLIC user ID. l Enter the IAMSLIC password. l Click “Submit ID and Password”. l When IAMSLIC membership is confirmed, click “Continue”. l IAMSLIC Resource Sharing Committee, 2003 -2004 17 June 2004
Requests for returnables Confirm the TITLE/AUTHOR information matches your request. l Note the holding location’s lending policies. Do not proceed if you cannot comply with these policies. l Indicate that this is a request for the entire item. l Click “CONTINUE – Borrow from this Library”. l IAMSLIC Resource Sharing Committee, 2003 -2004 18 June 2004
Requests for returnables Select your library from the list of members. l Click “CONTINUE – Verify your Library Information”. l IAMSLIC Resource Sharing Committee, 2003 -2004 19 June 2004
Requests for returnables Enter a local note, if desired. l Click “CONTINUE – Finalize Request”. l Click “FINISH – Send Request”. l IAMSLIC Resource Sharing Committee, 2003 -2004 20 June 2004
Requests for returnables Request goes to holding location via email; a copy of the request goes to your email. l Holding location responds directly via email if the request can or cannot be filled. l Material is sent directly to requesting library. l Requesting library assumes all responsibility for the safe receipt and return of borrowed material. l IAMSLIC Resource Sharing Committee, 2003 -2004 21 June 2004
Requests to the IAMSLIC Discussion List Use only after searches of the Z Catalogue have failed to find the desired item, or when holding locations within the Z Catalogue are unable to fill the request. l Send to email to: iamslic@ucdavis. edu l Subject line reads: l – ILL – (Title) IAMSLIC Resource Sharing Committee, 2003 -2004 22 June 2004
Requests to the IAMSLIC Discussion List Provide as much information about the item as possible. l Limit each email to a request for one item only l – for multiple items send multiple emails! l Send a follow-up email to the list when the item has been filled. – Subject line reads: l ILL FILLED – (Title) IAMSLIC Resource Sharing Committee, 2003 -2004 23 June 2004
For more information l Chair of the Resource Sharing Committee http: //www. iamslic. org/about/committees. html#8 l Interlibrary Loan Code for the United States http: //www. ala. org/ala/rusaprotools/referenceguide/i nterlibrary. htm l International Lending and Document Delivery: Principles and Guidelines for Procedure http: //www. ifla. org/VI/2/p 3/ildd. htm IAMSLIC Resource Sharing Committee, 2003 -2004 24 June 2004
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