Republic of Turkey Prime Ministry e-Turkey Working Group

Republic of Turkey Prime Ministry e-Turkey Working Group urcan ÖZYAZICI Document Implementing Group Coordinator ead of Data Processing and Communication Department ndersecretariat of Customs rcan@gumruk. gov. tr

Overview of Foreign Trade Transactions in Turkey u e-Customs application has been initiated SAD is generated electronically (using EDI, Web and DTI tech. )

1998 -2003 Transformation at Customs 1998 -2003 Traditional Customs (Paper-based) e-Customs (Paperless) • Customs Law No. 4458 (in • Customs Law No. 1615 compliance with EU) (Bureaucracy) • Paper declaration • Full physical control exercised not thoroughly • Complicated manual Automation BİLGE • Single Administrative Document • Risk Analysis procedures • On-line procedures • Classic approach in • Computer literacy • Expertize • Foreign language training 52 Customs Directorates were automated

TODAY Transformation at Customs 2003 -2005 Traditional Customs (Paper-based) • Sending export declarations to tax offices for tax refund • Need for going to Exports’ Union to enroll in • Payment at customs offices • Need for going to customs offices to register declarations • Delay in production of statistics e-Customs (Paperless) e. Confirmatio n e-Approval e-Payment e-Customs GUVAS 71 Customs Directorates have been automated • Electronic access between tax offices and Customs • Enrollment electronically without going to Exports’ Union • Internet Banking at customs offices (19 Banks) • Registration electronically without going to customs offices Management, Performance measurement, Foreign trade statistics, Analysis, Anti Smuggling Data bank

Overview of Foreign Trade Transactions in Turkey u What is the position of other related - documents ? The number of documents with original signature submitted to Customs is 200 The number of documents not submitted to Customs is countless. . .

Overview of Foreign Trade Transactions in Turkey u What are the other actors doing ? - Actors move forward e-Government, e-Trade. . . - No sharing but much duplication for information

What are the disadvantages ? • Waste of time • Waste of financial resources

What is the solution ? u Public services in foreign trade should be provided electronically e-organization /e-institution e-goverment u. The foreign trade transactions should be carried out electronically e-business e-trade u Transactions should be based on information instead of documents information

e-Turkey e-Trade Coordination Board

Recent Studies • “e-Turkey” working groups have been established to carry out “e-Europe+action plan” studies, coordinated by Prime Ministry

e-Document Implementing Group Under the coordination of Undersecretariat of Customs; ¥ Ministry of Finance ¥ Undersecretariat of Foreign Trade (DTM) ¥ Turkish Standards Institute ¥ The Union of Chambers of Commerce (TOBB) ¥ Turkish Exporters’ Assembly (TİM-İTKİB) ¥ International Transporters’ Association ¥ Banks’ Association of Turkey ¥ Turkish Informatics Foundation ¥ General Secretariat of Uludağ Exporters’ Union ¥ Bursa Association of Customs Brokers ¥ Central Anatolian Exporters’ Union ¥ Ministry of Industry and Trade

Project on e-Document in Foreign Trade

Objectives u To allow for carrying out foreign trade transactions, using a standardized “e-Document” among organizations involved in business process in order to create effective, efficient, fast and reliable e-Business infrastructure u To constitute a “Single Window Environment” that allows for presenting all information to a single body in order for all parties involved in foreign trade to satisfy all requirements concerning foreign trade u To make proposals to constitute substantial base for legislative arrangements and amendments in order to carry out transactions electronically

What has been done so far? • A documentation inventory has been established foreign trade transactions • 28 documents with priority have been selected to be transferred into electronic environment for sample application • Necessary studies have been initiated for documents selected based on free trade zone transactions to be converted into XML • A public survey has been completed at Bursa Free Trade Zone (Gemlik) • A draft for work flow and project description has been prepared

Relevant Documents • • • • Original Invoice (Directorate General of Revenues) Freight Receipt (Transporter) Insurance Policy (Insurance Company) Letter of Bank (Banks’ Association of Turkey) TSE Certificate (by Turkish Standards Institute) Form for Free Trade Zone (by Undersecretariat of Foreign Trade) A. TR Movement Certificate (Union of Chambers of Commerce of Turkey) EUR. 1 Movement Certificate (Union of Chambers of Commerce of Turkey) Warranty Certificate (by Ministry of Industry and Trade) Import License for Goods Subject to Quota (by Undersecretariat of Foreign Trade) License for Goods Subject to Supervision (by Undersecretariat of Foreign Trade) Import Licence (by Turkish Exporters’ Assembly) Advance-fixing Certificate of Undersecretariat of Foreign Trade (by Undersecretariat of Foreign Trade)

e-Document Work Flow 1 SAD is prepared by using BILGE-DTI /EDI 2 BILGE requires documents for registration 3 Exporter/Importer sends information about the requested documents 4 BILGE sends information about documents to e-Doc Server 5 e-Doc Server sends a request to get approval and detailed information from the relevant web services 6 e-Doc Server sends approval and detailed information from the relevant web services to BILGE 7 BILGE finishes customs transactions

e-Document Network Topology Customs EXPORTER/ IMPORTER 2 1 3 BİLGE + EDI 6 E-Doc SERVER 4 Trader TOBB approval 7 5 DTM approval TSE approval INSPECTION Other WEB Services APPROVAL Other DTM TOBB TİM Foreign Trade Actors

Sample Application in Gemlik • It has been decided to make a sample application for e-Doc Project by other relevant organizations infrastructures of which are ready than the Undersecretariat of Customs These Organizations: – Undersecretariat of Foreign Trade(DTM) – Ministry of Industry and Trade – The Union of Chambers of Commerce (TOBB) – Turkish Exporters’ Assembly (İTKİB)

Documents for Sample Application • • • A. TR Movement Certificate (by TOBB) EUR. 1 Movement Certificate (by TOBB) Import Licence (by TİM-İTKİB) Licence for Goods Subject to Supervision (by DTM) Import Licence For Goods Subject to Quota (by DTM) Warranty Certificate (by Ministry of Industry and Trade)

Current Status at Sample Application • Web Services have been prepared for exchanging required data between Customs with e-Doc Server and e-Doc Server with relevant organizations

Thank you for your attention http: //www. e-ticaret. gov. tr e-belge@gumruk. gov. tr