Republic of Turkey Ministry of Justice U Y A P NATIONAL JUDICIARY INFORMATICS SYSTEM Cengiz TANRIKULU Reporter Judge in Ministry of Justice, Turkey 13 February 2007 Ankara 1
CONTENT OF THE CONFERENCE Republic of Turkey Ministry of Justice Firstly this event will present an overview of the National Judiciary Network Project (UYAP) Secondly and mainly, we will share the experiences of Turkish Ministry of Justice’s (Mo. J) National Judiciary Network Project (UYAP) and give some quick facts about UYAP and effects of the project on Turkish judicial system and will evaluate UYAP’s outputs 2
What is ‘UYAP’ Republic of Turkey Ministry of Justice UYAP’s expansion is INFORMATICS SYSTEM” “NATIONAL JUDICIARY UYAP is a judicial central network project which includes all of the courts, public prosecutors services, prisons and detention houses, and other judicial institutions in Turkey (Forensic medicine offices, probation offices etc. ) All judicial Institutes connect online each other via UYAP WAN It’s purpose is providing vertical and horizontal integration across Turkish judicial system and other government departments and international organizations 3
TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice SOME FACTS ON TURKISH JUSTICE SYSTEM According to Turkish Constitution article 2 : “Turkey is a democratic, secular and social state based on rule of law” According to Turkish Constitution article 141/3 : “Carring through a lawsuit with minimal expenditure and as far as possible speedy is task of jurisdiction” 4
HIGH LEVEL COURTHOUSES Republic of Turkey Ministry of Justice Court System and competences Constitutional Court of Court Cassation Constitutional Civil Jurisdiction Council of State Administrative Jurisdiction 5
Republic of Turkey Ministry of Justice Court of Cassation (Appeal) Criminal Departments Civil Departments 6
Republic of Turkey Ministry of Justice First Instance courts Criminal Courts Civil Courts General Criminal Courts (Penal Court) Felony Courts (High Criminal Court ) Peace Courts General Civil Courts Magistrate Courts 7
Specialised Courts Commercial C. Labour C. Maritime C. Land Registry C. Family C. Consumer C. Juvenile C. Enforcement C. Traffic C. 8
TURKISH JUDICIAL SYSTEM Republic of Turkey Ministry of Justice SOME FIGURES 9
Number of the Judges and Prosecutors Republic of Turkey Ministry of Justice Turkey has… • 136 High Criminal Courts Centres • And in 575 districts totally 708 courthouses, • 443 Penitentiary and Detention Houses , • 23 Forensic Medicine Units, • All in all, 7751 Courts, Public Prosecutor Services and Enforcement Offices • In civil judiciary 4529 judges and 3023 public prosecutors, • 491 administrative judges in administrative courts 10
CURRENT SITUATION OF CASE FILES IN TURKEY Republic of Turkey Ministry of Justice 11
DELIVERED HARDWARE in the scope of UYAP Republic of Turkey Ministry of Justice Computer 28. 664 Laser printer 16. 093 Uninterruptible power supply Laptop 6. 140 11. 700 Laptop printer 2. 800 Scanner 4. 677 12
CABLE LAYING Republic of Turkey Ministry of Justice • Cable was laid in 807 units 41. 175 connection points across Turkey ANKARA 13
UYAP Was Put In Operation Felony Court Centers 107 Regional Administartive Courts 21 Provinces 281 Prison and Detention Houses ADLİ TIP BİRİMForensic Medicine Units Totaly 460 6 779 14
UYAP Operation Map of to commence operations UYAP where UYAP was put in operation http: //www. adalet. gov. tr/harita. html 15
Average duration of assize Republic of Turkey Ministry of Justice General Courts : Penal : 266 days Civil Penal : 241 days : 283 days Civil : 86 days C. o. Cassation Council of State 16 : 460 days
Some other figures Republic of Turkey Ministry of Justice Auxiliary Court Personal : (Aprox. ) 30 000 Members of the C. o. Cas 250 Members of Council of State: 78 Lawyers (Aprox. ) 40. 000 In 443 Prisons Current Number of convicts : 58 000 Total Prison Officials: 31 000 17
UYAP e-Learning 18
EDUCATIONS are given in laboratories Republic of Turkey Ministry of Justice 19
The Basic Requirements Of Turkish Judicial System and what has been doing? Republic of Turkey Ministry of Justice • Turkish government nowadays is fallowing a national programme for reinforcement and to accelerate the judicial system • They are also implementing various measures on judicial modernisation and penal reform and want to improve the functioning and efficiency of the judiciary • UYAP was prepared and established by Mo. J within the context of to create an effective and less bureaucratic judicial system for each concerned institution and citizens as one and very important measure 20
Project plan with milestones Republic of Turkey Ministry of Justice TJS Revision In 2000 Appraisal Composing of the project schedule In 2001 Project’s finish time Project start to roll out in whole Turkey End of 2007 at the beginning of the 2005 An al ysi n g o f th e p ro cess I n 2002 Design of the system and production of Programmes and screens In 2003 implementing of the project in pilot units Testing system and new at the beginning of the 2004 products at the end of the 2003 21
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Scope of UYAP Initiated Integration studies q MERNİS, (MI) q POL-NET (Police) q KİK, (Procurement Office) q Adli Sicil, Judicial statistics and records q MASAK, Ministry of Finance q VEDOP, Tax Automation System q DİE, Statistic q TAKBİS, Land Registry q Türkiye Noterler Birliği, Public Notaries Ass. q Türkiye Barolar Birliği, Bar Ass. q Gümrük Müsteşarlığı, Undersecretariat of Custom q Dış İşleri Bakanlığı, Ministery Of Foreign Affairs q Merkez Bankası, Central Bank to import in the instant from … MERNİS Idendity Records Criminal Records Ins. Criminal Records POL-Net Driver Licence 23
With the Decision Support System, procedural mistakes are reduced to a minimum level 24
Virtual discussion forums within judicial organization about jurisprudence is in place, information sharing and 25 exchanging is enabled
The Document Management System (DMS) in our Ministry has been integrated. Exchange of the electronic documents between the Ministry and 26 Province units and between the units has been started.
UYAP’S Web Mail Server Has 60. 000 USERS 27
Objectives of UYAP Republic of Turkey Ministry of Justice To transfer key business processes of the judicial system into central electronic means To reduce the clerical, administrative and communications costs which would otherwise be incurred in manuel and paper- based system. Reductions in staffing and use the personal most effective To create a Databank of information on relevant legislation, regulations, circulars, template texts and policies Information etc. To produce Management Reports for performance, Work Reports for planning or recording etc. To research information which is needed during processes To create fast, secure and efficient information system enabling the appropriate sharing of information across the wider Turkish judicial services Composing alerts to prevent from basic judicial errors 28
Objectives of UYAP Republic of Turkey Ministry of Justice Interface judicial institutions with each other and with concerned institutions Providing transparency Fulfill inspections in to electronic means Give process information's and basic legal aids to citizens via internet Set up central document management system between TJS Units Procure data for doing data mining in judicial field Obtain very strong and efficient judicial central 29 infrastructure
Objectives of UYAP Republic of Turkey Ministry of Justice To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators are defined by Government and stakeholders. The data required for this would be captured and made available through the operational UYAP system To provide a research capability to evaluate the impact and effectiveness of offender-crime assessment tools (yet to be implemented) and programmes and interventions designed to reduce crimes 30
Scopes and interfaces Republic of Turkey Ministry of Justice The scope includes all functions required to support and enable transactions via electronic means between judicial institutions The scope includes also fulfillment of finance and commissioning functions, human resources management, payroll, training management, property management , asset administration and other supporting services 31
UYAP consists of these sub-systems Republic of Turkey Ministry of Justice Penal Law System Civil Law System Administrative Law System Public Prosecutors Services System Court of Cessation System Probation System Verdict Support System Lawyer Information System Enforcement-Bankruptcy System Convict-Arrest Management System 32
UYAP consists of these sub-systems Republic of Turkey Ministry of Justice Citizen Information System Personal Management System Financial Management System Supply Management System Procurement Management System Training Management System Document Management System Forensic Medicine System General Support System 33
UYAP SYSTEM CENTRE We have also disaster Recovery Center Republic of Turkey Ministry of Justice 34
UYAP Databank Republic of Turkey Ministry of Justice Legislation Directives Sentences Case law Judicial essays Template texts Circulars etc. 35
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Lawyer Portal 37
Constrains Republic of Turkey Ministry of Justice Technological constraints Managing the IS/IT function – which models to use? Effective use processes Training, behaviours etc. Integrate information capture & use into operational business processes Flexible & re-usable IT infrastructure – what are the available IT infrastructures? 38
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UYAP’s Initial Business Benefits Republic of Turkey Ministry of Justice Speed and efficiency of operations Integration with other justice agencies to enable information exchange with key stakeholders (police, gendarme, prisons, customs, etc. ) Integration/interfaces with other state’s systems Transparency in terms of accountability and data accuracy Data standards and data standardization to improve data quality and enable reliable operational and management reporting Saving in personal i. e. Those who would otherwise be engaged in data processing, clerical and administrative work Cheaper judicial services Data mining means that collection and dissemination of aggregated data for research for consisting of future plan System of alerts to identify users with some described alerts and notices 40
UYAP’s Initial Business Benefits Republic of Turkey Ministry of Justice Decrease administrative and judicial so to enable workload practitioners to focus on their other priorities Obtain central financial audit Save space with using electronic means instead of paper files Access to information and make transaction online, instant and secure Flexibility of working hours so if staff wants to work independent from locality and offices Performance management through integrated management information 41
UYAP’s Initial Business Benefits Republic of Turkey Ministry of Justice Data repository and migration will be only in one system for that reason will not be data confusion and duplications Simplify process Self assessment by staff, they can monitor their works in to electronic means Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system Generate data for policy makers Prevention of corruption Inters action between users (free lectern) 42
Management of UYAP Republic of Turkey Ministry of Justice Senior Responsible Owner: Minister of Justice Board of UYAP Head of Board is Undersecretary Vice President of the Board is Deputy Undersecretary Other members of the board are some general directors of the Mo. J Project team Consist of about 250 staff 43
Republic of Turkey Ministry of Justice Senior Responsible Owner Project Team/ Project board Main contractors UYAP Project teams Internal Project Teams sub contractors Group 1: UYAP’S Project Stakeholders 44
Advisory Board Republic of Turkey Ministry of Justice Constitutional Court UYAP Council of State Court of Cassation Group 2: UYAP’S Strategic Stakeholders 45
Republic of Turkey Ministry of Justice Public Prosecutor services Probation Service Courts Police and Gendarmerie Prisons UYAP Other Goverment agencies Forensic medicine Offices Land Registry Ministry of Interior General Directorate of Citizenship Group 3: UYAP’S Operational Stakeholders 46
Project Control Republic of Turkey Ministry of Justice Overcoming resistance Change control process Compliance with project schedules/product delivery monitoring arrangements Reports for project board (exception, highlight, End-Stage report etc) Establish project support office (PSO) to handle common management and to help our users 47
WAN Republic of Turkey Ministry of Justice satellite BİM spare LAN HUB STATION LAN territorial 48
Stage of the UYAP in courts Republic of Turkey Ministry of Justice 49
50 Citizens can reach their case information via Internet
51 They can be informed via web site about their cases or hearing dates
Lawyer can : Pay process and tax fee from his office by use of VPN Technology and or on Network in Bars rooms through internet banking and UYAP, Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition online via UYAP 52
RESULTS Effects and effectiveness of the Project: Republic of Turkey Ministry of Justice From the beginning of 26. 04. 2004, UYAP was expanded to cover 41 units 4. 701. 373 files have been entered via UYAP and these units have carried out their all processes via UYAP from that date on. In all of the units taken into operation, nearly 2. 539. 558 administrative files are operated by the means of UYAP system. 53
RESULTS Effects and effectiveness of the Project: Republic of Turkey Ministry of Justice Some of the results obtained are stated below • For example, in the courts taken into operation, delivery bureaus have been taken into operation and collection of charges and duty distributions which are carried out hand by hand before are now carried out by the system as to the objective criteria determined in an electronic environment. • The most important hinder in this way is the resistance that the users show against a new way of life. In order to break this resistance the necessary laws support should be constituted, public opinion support should be provided by making conscious campaigns. 54
Republic of Turkey Ministry of Justice Thank you very much for your attention If you have any questions please don’t hesitate to contact ctanrikulu@adalet. gov. tr 55
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