Republic of the Sudan Ministry of Interior The

Republic of the Sudan Ministry of Interior (The Sudan Civil Registration System) August - 2010

Sudan Overview

Sudan Overview q One Million Square Miles of area NORTHERN ESTATE q 40 Million Population (More than 60% of the Population is under 24 Years of age) NORTHERN DARFUR NAHR ELNIL STATE q (35%) Urban Population KHARTOUM EL AR LE E NI BLU BA RIF DA GE RA E and Central Africa. NN SOUTH KORDOFAN SOUTH DARFUR HA WES RA T LG AZ NORTH BAHAR AL GAZAL AL UPPER NILE WIHDA WARAB q A gate way between North, East SE NIL North and South. ZIE GE WEST DARFUR States. q And as of today Peace between KASSALA EL NORTH KORDOFAN ITE WH q A Federal System with (25) RED SEA JUNGLI ELB UH WEST EQUA TORIA AIR AT BAHR ELGABAL 3 EAST EQUATORIA 3

Sudan Overview q Sudan is a vast country, surrounded by nine different countries q It is definitely a very unique situation, with this: • Almost all the inhabitances near the stretching borders are nomadic tribes, who truly have no motivations towards the politically drawn borders • Also we find a lot of Refugees and asylum seekers originate from the neighboring countries, due many different reasons 4

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The Strategy q With all above in mind, although the CRVS has started in Sudan in 1900 the Sudan since 1998 planned a very strict strategy to develop civil registration and vital statistic system. q And in 2001 The first Law of Civil Rolls was issued, under which the duties of supervision and management were the Ministry of Interior act as leading agency. q The Vision was to adopt the latest IT technologies available to fulfill and produce the most modern Civil registration system. q The most important aspects of the message of the strategy were, compliance with the latest International standards and regulations, putting in mind the impact on Environmental constrains, Security issues, Social, Economical and Political prevailing situations. 6 6

Civil Rolls Objectives q To Improve the civil registration system that would provide more accurate and dependable evidence and information for the justice administration, public services, such as, issuance of national identification cards, passports and immigration administration , and updating public databases , like business and electoral databases with the support of information technology (IT) solution. 7 7

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The Civil Registration System (CRS) q The Government of Sudan, through the Ministry of Interior, has decided to implement a fully automated and centralized Civil Registration System according to the Civil Rolls Act q The functional scope of the CRS covers the following: • Registration processing for the citizens and families • Capture all incidents and events: Birth, Marriage, Divorce and Death. • Development & maintenance of secured centralized consolidated database/ data warehouse. • Generation and issuance of National Identification Number and issuance of Citizenship Certificate to all Sudanese nationals, including those holding the old Nationalization Certificates • 9 Production and issuance of Citizen ID Cards 9

CRS is the Heart of the e-Government Systems Other Applications and Systems National Identity Card System (NIDS) ﻧﻈﺎﻡ ﺍﻟﺒﺼﻤﺔ Automated Fingerprint Identification System (AFIS) National ID No. ﻧﻈﺎﻡ ﺍﻟﺠﻮﺍﺯ ﺍﻹﻟﻜﺘﺮﻭﻧﻲ Advanced Passport System (APS) CRS ﺍﻟﺮﻗﻢ ﺍﻟﻮﻃﻨﻲ E-Government Outside world Web based Automated Border Control System (ABCS) Other Mo. I Applications CNS ﻣﺸﺮﻭﻉ ﺷﺒﻜﺔ ﺍﻹﺗﺼﺎﻻﺕ Data Backup, Warehousing & DRC Solutions 10 10

The Civil Registration System • Information capturing and Maintenance • Interface with other national systems • System security and controls • Backup and disaster recovery handling MDRC 11 11

Civil Registration System Structure 12 12

CRS Components and schedule Outlines Basic Registration legalization Infrastructure 1998~2005 2002 ~ 2006 2005 ~2010 üCivil rolls Law üEstablishment of üDevelopment of the 2001. üregulations of the General Administration of Civil Rolls. implementation plan. Ø Project Finance. civil rolls 2005. ü schedule Outlines Project. Composition of ØRegistration of üGuides and orders For civil rolls. the Advisory Council of the Civil Rolls. ü Building the operational structure Ø Formation of ücompleted Registration committees Ø Under implementation ý Not implemented. (Depends on other stages). 13 20 Million citizens. Ø Building the main and other databases. ØEstablishment of permanent centers ( 25 states and 7 localities of Khartoum state and the HQ. of the Civil Rolls. ) Integration and updates 2010 ~ 2015 Ø Registration of citizens events. Ø Expansion in the issuance of ID cards and provide means of identification of citizens. ý Registration of 80% of citizens. ý Establishment of the Civil Registry Centers at the level of the rest of the 127 localities.

Sample of Some CRS Activities e-ID & Travel Documents factory CRS Secure Identity Documents 14 Data Entry of old Paper Records CRS Main Data Centre

The CRS work activities q Accomplished Activities: • • System design • System development and test • Setup of the main Data Centre • Preparation of the CRS Network • q Detailed system study and requirements analysis Preparation of the CRS sites Activities to be fulfilled before December 2010: • • System deployment and operation • Security Systems and controls • Id card production and personalization equipment • q Training of all relevant Client personnel Registration of One Million of the population. The following aspects are still to be finalized for the CRS: • Facial recognition system • Preparations of the Refugees system and commencing the registration process 15

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Challenges facing CRS implementation q The finance of capital and Operational Costs of the project. q The urgency of implementation due to various pressures, such as the rapid economical change in Sudan, the continuous population movement, and the regional political conflicts q The vast size of the Sudan and the stretched open borders q The encouragement of the citizens to register q Selection and proper training of the data entry agents q Problems related to technical know how of IT in developing countries and the question of settlement and developing Information technology. 17 17

Conclusion q The CRVS Project in Sudan fulfills the requirement of an integrated system that incorporates data acquisition, data verification, ID Card issuance and delivery to the applicant through biometric identification that meet the international standards. q Technical assistant from an international sponsors ( UN, AU, ADB, …) is crucial factor for the successful implementation of Sudan CRVS. q Financial is one of the limiting factors to implement the project successfully and timely. q The CRS is mandatory to create a positive public image to ensure its overall success, and is the vehicle for Good Governance q. We are ready to share our R&D and experience 18

Thank You 19 19