Reporting during the lifetime of the project Moldova

Reporting during the lifetime of the project Moldova – Research Horizon 30 January 2013 Kristin Kraav

Proposal Project life cycle Negotiations End Report Control Plan Decision Implementation

Planning: Gantt

Decision making

PERT

PERT

Roles • Coordinator: – Monitors the work according to the work plan – Monitors the quality of project deliverables – Monitors use of budget – Reports to the European Commission • Partner: – Is responsible for their foreseen task – Reports to the Coordinator and/or WP leader

• • Reporting Grant Agreement Annex II Guidance notes on project reporting • • • ftp: //ftp. cordis. europa. eu/pub/fp 7/docs/guidelines-auditcertification_en. pdf Presentation of FORCE • • ftp: //ftp. cordis. europa. eu/pub/fp 7/docs/financialguide_en. pdf Guidance notes […] on certificates • • incl Templates (doc) Guide to financial issues • • ftp: //ftp. cordis. europa. eu/pub/fp 7/docs/project_reporting_en. pdf ftp: //ftp. cordis. europa. eu/pub/fp 7/docs/presentation-force_en. pdf Wiki on FP 7 Periodic report • http: //212. 68. 215/display/i. Knowextern/FP 7+Periodic+Report

Reports and deadlines • According to GA Annex II: 1. 2. • • • Periodic report – 60 days after the end of the reporting period Overview of activities and outcomes, deliverables, milestones Use of resources = explanation on the use of budget Financial statement = Form C Final report – 60 days after the end of the project NB! In addition to the last periodic report • 1. 3. 4. Outcomes, conclusions, impact (publishable) Various questionnaires (gender issues, dissemination, …) Audit certificate – Certificate on the financial statement: only when cumulative EU contribution exceeds 350 000 € After the final payment: coordinator submits distribution of budget in consortium

Submitting of reports Via the Participants Portal : FORCE = Form C Editor SESAM = IT reporting tool system NB! These systems are subject to change and the screenshots may be outdated http: //ec. europa. eu/research/participants/portal/

• • Periodic report Submitted electronically 60 days after the end of the reporting period Parts of the Periodic report: • • Summary (publishable) Core report: • • Aims of the period (according to Annex I) Activities and outcomes – per each WP Project management activities during the period Project deliverables – table Milestones – table Explanation on the use of resources (now integrated with Form C) Form C + Summary financial report